IT Services
Audiovisual Services

Audiovisual Equipment Reservation

1.   Audiovisual equipment loans are scheduled according to the availability of the equipment.  Reservations are prioritized according to the times at which the orders are received.

2.   IT Direct should be used for placing equipment reservations whenever possible. Phoned or written requests are also accepted through the IT Help desk.

3.   The following time guidelines must be observed when ordering equipment from Audiovisual Services:

• Requests for video projectors and video replay equipment must be received no less than three business days in advance of desired use. (Equipment desired for Monday must be ordered by Thursday of the previous week.)
• Requests for multimedia carts must be received no less than five business days in advance of desired use.  Please contact, avrequest@lanecc.edu or Len Heflin at 463-5370, regarding Multimedia Cart Use Policies.
• Requests for other audiovisual items must be received no less than two business days in advance of desired use, or by 3 p.m. on the previous Friday for a Monday reservation.
• There is an additional 35.00 setup/take down fee to all depts when the event is outside normal work hours (7 a.m. to 3:30 p.m., Monday through Friday), as well as a $35 per hour charge for tech support (x1.5 for overtime). We also need at least 72 hrs notice through an IT Help desk request for these type of events so a person can be scheduled in.

Note:  Requests made in less than the required times of notice may be honored, but will be subject to equipment availability, and the user's ability to acquire it in person.

4.   Please provide the following information when making an AV equipment reservation:

• Your Name
• Department or Agency
• Phone (on campus and off-campus, if applicable)
• Email address
• Equipment needed
• Date needed
• Hours of use on date needed
• Location of use (i.e., building and room number)