2011 Archive - Lane Community College - Facilities Management and Planning

If you have some urgently needed deep cleaning items in your respective area, please forward the requests to Janet Martin or Craig Kulm or Dave Willis for winter break deep cleaning consideration. Until further notice, all custodial concerns which need management attention should be forwarded to Dave Willis, 5566.

HOW TO CLEAN WHITE BOARDS

Please use only water and wipes or dry erasers to clean the white boards on campus. Please do not use standard cleaners from the local store. We are using non-VOC markers and cleaners whenever possible. Submitted by Dave Willis, 5566.

MOTOR POOL UPDATE

If you need studded tires or snow chains to facilitate driving over a mountain pass or in Eastern Oregon, please note this when making your motor pool reservation. You may want to first give Marilyn Walker a phone call on extension 5224 to verify that the vehicle of choice is properly equipped. Not all vehicles will have studded tires due to the expense of having multiple sets of tires. Most vehicles will have one set of snow chains. FMP motor pool vehicles have had two accident/incidents in the past week. We ask that everyone driving motor pool vehicles drive as safely as possible during the winter months. Weather can change on a day to day or night to night basis. Please monitor your local weather at 'Your National Weather Service Forcast' and monitor current road conditions at 'TripCheck'. Thank you. Submitted by Dave Willis, extension 5566.

November 15, 2011

WINTER WEATHER ICE AND SNOW EVENT PREPARATIONS

Employees are encouraged to wear winter weather footwear with soft material, traction soles and ankle support on colder wet mornings in which there is a possibility of wet, icy, or even snowy conditions at the campus. In addition, please consider wearing gloves to protect your hands from icy hand rails and cold door hardware.

FMP Grounds staff has planned to arrive very early in the morning to conduct de-icing operations, but not every square foot on sidewalks or parking lots will be free of ice. Grounds staff have contracted with Knife River for snow removal if the accumulation exceeds 2" on the interior roadways on main campus.

FMP Carpentry staff has installed additional hand rails and traction steps in more locations to make the campus safer. Mark Richardson is also considering the installation of traction strips on more exterior steps that do not have any at this time.

A smaller team of college leadership staff including Dennis Carr, Joan Aschim, Dawn Barth, Jace Smith, and David Willis is meeting occasionally to evaluate and refine the campus response to cold, icy or snowy conditions. Contact Dave Willis, 5566.

SAFETY PRECAUTIONS FOR HOLIDAY DECORATIONS

As in the past, we have published the following safety regulations for holiday decorations in school buildings:

1. All decorations must be either inherently fire retardant or treated with a flame retardant to be flame resistant.

2. Candles or any other source of open flames are not allowed.

3. Natural Christmas trees:

a. Must not be placed in any required exit path or near any heating device.

b. Must be mounted securely in a tree stand with a water-type reservoir. Add fresh water daily.

c. Trees over six feet tall must not be decorated with any type of electrical lights.

d. Trees less than six feet tall may be decorated with UL-listed miniature lights and heavy duty extension cords, if necessary. All wiring must be in perfect order.

e. Must be removed from the building by the end of workday, Friday, December 9.

f. must be removed immediately at any sign of dryness such as brittleness, loss of color, or falling needles.

Note: Christmas trees in fresh condition are inherently fire retardant. They become extremely flammable, however, when indoor heat and low humidity dry them out. To reduce the hazard, saw the trunk off at least one-inch above the original cut, and keep the tree standing in water. Add water to the reservoir frequently to keep the water level always above the cut.

4. Artificial trees:

a. If non-metallic, may be decorated with electrical lights in accordance with paragraph 3.d above.

b. If metallic, must not be decorated with any type of electrical decoration or devices.

c. Must not restrict any required exit path.

If you have any questions about these regulations, please give me a call.

Reminder: The use of LED type holiday lights or decorations without any lights at all (best) are in alignment with our core Sustainability values.

Thank you for helping us to keep our facilities safe and free from any fire hazards. Contact Dave Willis, 5566.

November 8, 2011
WINTER WEATHER ICE AND SNOW EVENT PREPARATIONS

FMP Carpentry staff has installed additional handrails and traction steps in more locations to make the campus safer. Mark Richardson is also considering the installation of traction strips on more exterior steps that do not have any at this time.

SAFETY PRECAUTIONS FOR HOLIDAY DECORATIONS

As in the past, we have published the following safety regulations for holiday decorations in school buildings:

1. All decorations must be either inherently fire retardant or treated with a flame retardant to be flame resistant.

2. CANDLES OR ANY OTHER SOURCE OF OPEN FLAMES ARE NOT ALLOWED.

3. NATURAL CHRISTMAS TREES:

a. Must not be placed in any required exit path or near any heating device.

b. Must be mounted securely in a tree stand with a water-type reservoir. Add fresh water daily.

c. Trees over six feet tall must not be decorated with any type of electrical lights.

d. Trees less than six feet tall may be decorated with UL-listed miniature lights and heavy-duty extension cords, if necessary. All wiring must be in perfect order.

e. Must be removed from the building by the end of workday, FRIDAY, DECEMBER 9, 2011.

f. MUST BE REMOVED IMMEDIATELY AT ANY SIGN OF DRYNESS SUCH AS BRITTLENESS, LOSS OF COLOR, OR FALLING NEEDLES.

NOTE: Christmas trees in fresh condition are inherently fire retardant. They become extremely flammable, however, when indoor heat and low humidity dry them out. To reduce the hazard, saw the trunk off at least one-inch above the original cut, and keep the tree standing in water. Add water to the reservoir frequently to keep the water level always above the cut.

4. ARTIFICIAL TREES:

a. If non-metallic, may be decorated with electrical lights in accordance with paragraph 3.d above.

b. If metallic, must NOT be decorated with any type of electrical decoration or devices.

c. Must not restrict any required exit path.

If you have any questions about these regulations, please give me a call.

Reminder: The use of LED type holiday lights or decorations without any lights at all (best) are in alignment with our core Sustainability values.

Thank you for helping us to keep our facilities safe and free from any fire hazards. Contact Dave Willis, 5566.

November 1, 2011

MARK RICHARDSON NAMED FACILITIES PLANNER II

It is with a sense of profound relief that Facilities, Management and Planning is very pleased to announce that Mark Richardson has joined our Facilities Team as the new Facilities Planner II (Maintenance Trades Coordinator). Please welcome Mark to his new role. Mark brings many years of large construction project experience, a vast knowledge of trades technologies and methods, and proven project success here at the college. Mark successfully completed several large deferred maintenance and bond projects as the "Project Coordinator." These projects include the Building 4 and 5 major renovations and addition of the dance studio, the new track and soccer fields, new roof replacement projects on several buildings, and the recent Building 10 and 11 renovations. Many thanks to Todd Smith, Russ Pierson, LynnMarie Chowdhury, Marilyn Walker, Kathy Torvik, Kevin Williams, Carl Hassman who all served on the hiring committee. Contact: David L. Willis, 5566.

October 25, 2011
HAVING KEYLESS ACCESS PROBLEMS? CALL PUBLIC SAFETY

If you encounter a problem with card reader doors that don't lock or unlock when they are supposed to, that don't appear to be operating properly, or if you have problems with your key card, please report the problem to Public Safety. Public Safety will evaluate the problem and send the information on to Facilities for action, if needed. Thank you for your cooperation. Contact Brian McMurray, 5829.

MOTOR POOL SERVICES

Remember that the motor pool is here to serve you Monday through Friday from 7:00 AM to 4:00 PM. Please allow time to check the condition of your vehicle and process any necessary paperwork. We can serve you best if you plan to arrive for your packet between 7:15 AM and 3:45 PM each day to allow for this little bit of extra attention. Remember to return your vehicle immediately at the end of your trip – someone else is often waiting to use it at the time noted on your reservation. For questions or concerns, you may contact motorpool@lanecc.edu or call Russ Pierson at extension 5727.

INDOOR TEMPERATURE GUIDELINES

We at Facilities Management and Planning understand the importance of a comfortable work and study environment and want to work with everyone to save energy and maintain comfort.

With the change of season upon us this is an appropriate time to remind everyone of the indoor temperature guidelines, adopted in 2006 as part of the energy policy, and in an effort to balance a comfortable learning and working environment with energy conservation. We recognize that comfort varies for individuals, and have developed indoor temperature guidelines based on scientific studies to create comfortable conditions for the greatest number of students and staff.

* Warm Weather Month Guidelines: 74 to 77 degrees F

* Cool Weather Month Guidelines: 68 to 73 degrees F

* Ancillary Space (Hallways, Lobbies, and Stairwells): 63 to 82 degrees F

During transition months, such as October and April, guideline ranges expand to 68 to 77. These expanded ranges also apply during extreme weather conditions and periods of high electric demand. Guidelines are applied during normal business hours.

Staff and students are encouraged to wear clothing that can be adjusted to maintain personal comfort.

If you feel that temperatures are too high, (higher than 78 degrees F), or too cool, (lower than 68 degrees F), in your area please contact Facilities Management and Planning at extension 5216 or e-mail at facilitiesoffice@lanecc.edu. Contact Dave Willis, 5566.

October 18, 2011
KEYLESS ACCESS PROBLEMS? CALL PUBLIC SAFETY

September 27, 2011
FACILITIES SUMMER MAINTENANCE PROJECTS

Summary: FMP hired over 40 temporary time sheet employees to provide support for many projects and urgent items that needed to be completed before the start of fall term. There are now over 110 people working in FMP departments. Over 800 priority work orders have been completed this summer. The Facilities Management and Planning staff has done an exemplary job this summer, completing hundreds of tasks with very few safety injuries and incidents and broad based team oriented approaches. The enthusiasm to make things happen for our students, faculty and staff is contagious. Barriers have been overcome. Solutions have been developed and implemented. Everyone has rallied to get it done! Here are some of the details:

Completed Electrical Shop Items—

*Building 15 office remodel passed its final electric inspection, 100 percent complete.

*Building 9 transformer replacement passed its final inspection, 100 percent complete.

*Greenhouse panel move passed its final inspection, 100 percent complete.

*Building 11 International offices passed its final inspection, 100 percent complete.

*Building 11 (two new IDF IT Data Closets) 75 percent complete with completion near the start of the fall term.

*Building 16 - Six labs with new pendent lighting and several with task lighting, 100 percent complete.

*Building 18/201 computer lab with wiring and data for the podium and all new computers, 100 percent complete.

*Building 3 security remodel nearing completion.

*Building 1 security remodel completed September 23.

*Center Building new cafeteria seating will have new electrical services installed with completion expected the first week of October.

*Several hand dryers were installed in restrooms in Building 16.

*Cottage Grove parking lot lighting upgrades to LED have been completed.

*The light fixtures in the north entry of the Center Building first floor have been replaced with new ones.

*A new controller and hoist is scheduled was hard wired September 23.

*Building 16 lighting upgrade in the second floor rooms was scheduled for September 19-23. Due to precious metals shortages associated with China exports, there is a shortage nationwide for lighting lamps and ballasts. These materials are backordered.

*Over 6,000 fluorescent lighting lamps have been replaced. We just received 1,100 more lamps that were backlogged. Many classrooms have been re-lamped to provide reliable lighting without midyear impacts due to flickering or burned out lamps.

*Sub-metering building meters for electrical service, heating water and chilled water have been electrically tied in and programmed. We are approximately 50 percent complete with this work. Anna will have fun with all this energy data.

Completed Painting Project Items—

*Building 5, gym with branding items.

*Building 10, cabinets and podiums, with over 100 gallons of clear finish.

*Building 11, nearly complete interior first and second floors re-paint of all walls.

*Building 15, Advanced Technology Division offices.

*Building 17, lobby renovation for media arts.

*Exterior hand rails.

*Florence, one classroom, entry, and north building timber entry.

Completed Carpentry Shop Project Items—

*Building 5, east exterior rotted wood beam replacement at the northeast entrance.

*Building 6, new walls to separate a space for better office use, new entrance step traction treatment.

*Building 10, over 100 cabinets and six podiums fabricated from raw materials, installed, reducing costs to the bond.

*Building 11, International Program offices.

*Building 15, Advanced Technology Division offices.

*Building 18/201, computer lab wall changes, door relocation, attaching tables to floor before they are hardwired.

*Building 26, child care landscape structures.

*Ten new sustainable seating benches.

*Five new bike racks at the LTD bus terminal.

*Florence, north building entrance wood beam structure replacement.

Completed Grounds/Landscape Project Items—

*Building 26, rear yard child care landscape upgrades.

*Building 5, north and east landscape installations.

*Building 3, north and west landscape upgrades.

*Removal of seven highly allergenic London Plane trees west of Building 4. Replanting of beautiful trees with much less allergenic properties is scheduled for late November or early December.

*Dan Conklin, Dave Willis, Todd Smith generating a list of waste water treatment improvements which will have preliminary engineering work done this fall. These improvements are needed to support record enrollment increases and to meet future DEQ permit requirements.

*Preliminary design work underway to plan landscape improvements around the Bristow Square areas with college processes planned this academic year and installation during the summer of 2012.

Completed Housekeeping Project Items—

*All offices have been deep cleaned. This includes dusting, cleaning window sills, vacuuming with a HEPA filtered vacuum.

*The majority of all hard surface floors have been stripped, sealed, and waxed.

*The majority of all carpeted floors have been extracted.

*Building entries, stairwells, and windows have been cleaned.

*Exterior building high level windows were cleaned.

*Providing clean-up work for all the bond and construction renovation projects throughout campus.

*A new 3M product is being tested which would eliminate the need for stripping and waxing. Once this new product is applied it just needs to be cleaned and re-applied every year. We will apply this product to the Building 16 hallways to test the product in a real use application. If it works, it will save the college a tremendous amount of labor time over time.

Sustainability Team Project Items—

*Mike Sims is preparing for the transfer of the surplus property and recycling areas to the new center. A new compactor and bailer have been purchased and are being installed. The compactor is relocated to a more egress friendly location that does not have a steep ramp. Large surplus property items such as old vehicles, an old motor home, and an old transformer are all being sent to college surplus or sold to firms to recycle the materials.

*Jennifer Hayward has been 100 percent committed to the thorough inspection, discovery, exploration, discussion/testing/analysis, design, and solutions implementation for all IEQ matters in Building 4. This work is very complex, included both FMP trades work/contractor work over the past three plus months, and seems to be nearing completion. A deep cleaning of all mechanical spaces, ductwork, and spaces below the ceiling was completed. Many improvements have been made which should have a significant positive impact to the indoor air quality of Building 4. A few more future improvements to more complex systems are scheduled through December. PCA Environmental Consulting, Oregon OSHA representatives, BHE engineers, LCL Construction, BelFor Construction, FM Sheet Metal, professional cleaning contractors, Jennifer Hayward, Dave Willis, Dennis Carr, Todd Smith, Brian McMurray, Health Professions staff, and many FMP trades staff have all participated and supported this project.

*Anna Scott continues to track over $450,000 in energy conservation measure project grants, rebates and incentives on projects completed over the past 18 months.

Larger Maintenance Contracted Projects—

*Parking lot improvements are completed. Parnell Loop Road was partially resurfaced, portions of parking lot N were resurfaced, slurry coating was applied to steep slope areas in parking lot L to improve safety traction in cold weather, all safety crosswalks/stops/speed limits were all repainted, fire lane curbs were painted red, cracks were sealed, and gravel lots were re-graded and compacted.

*Several fire hydrants were repaired.

*A transformer serving Building 9 burned up and was then replaced with a new transformer.

*Building 11, new carpeting and new solid surface flooring was installed in all common areas.

*Rekeying of the main campus exterior doors. This phase secures the exterior doors of all buildings at the main campus. This is the first time this has been done since the campus was built in the 1960s.

*Bottle filling stations are scheduled to be installed in five locations.

*An emergency repair was made to a burned out geo-well pump at the DTC. This pump failure resulted in the indoor air temperatures exceeding 88 degrees F. FMP staff hired a contractor to pull the pump from the bottom of a 250 foot well and replace it with a new one.

*The soccer field score board was installed.

CUSTODIAL TEAM: A 5-STAR SUMMER

I just wanted to take a moment to especially thank Katherine Vos, Janet Martin, Craig Kulm, and the custodial staff for all the overtime, extra hard work, sore muscles, and long hours you have all invested to present the learning spaces at the college in the best possible clean and orderly conditions for our students and faculty. You have had the best summer in many, many years working as collaborative teams to get very good work done. You have relentlessly provided cleaning to all offices, resurfaced all hard surface floors, extracted carpeting in most areas, and provided extensive window cleaning and common restroom and gathering spaces deep cleaning. Your commitment to the college is spectacular. Thank you so much. You are making a wonderful positive difference here at Lane Community College.

It has been a very busy summer for all of us in FMP. Many improvements have been made. The campus is ready for a very busy fall term. Many thanks to all FMP staff who have given up vacations, worked many hours of overtime, and have gone more than the extra mile to serve the college. It really does make a difference. The transformation of the college facilities continues to progress. We will be ready for the fall term. It is exciting to see so many improvements in one summer. Thank you for your support. Contact Dave Willis, 5566.

BUILDING KEY AND CARD ACCESS ON MAIN CAMPUS

As you may be aware, as part of the bond projects over the past two years, the college has included a campus security project to actively implement electronic keyless access cards across main campus as well as in other college facilities. This work continued this summer with the manual re-keying of most of the exterior access doors for nearly all the buildings on main campus. This access card implementation step was necessary in order to fully assure the safety and security of college buildings and property through the keyless access card system. The re-keying work this summer also means that the standard building keys held by many Lane employees will no longer work to open locked exterior doors for most college buildings and facilities. Prior email notice concerning this matter was shared with all Lane employees on May 18.

Note that the electronic access cards are only needed by college employees when the keyless access control system (and the buildings/facilities) is in locked mode. Therefore, it is now essential that Lane employees have and use an access card if/when they intend to access a college building or facility whenever the keycard doors are in locked mode. The steps to acquire an access card are very straightforward. If you do not already have an electronic keyless access card please follow the guidelines noted below that apply to you, to acquire an access card at your earliest convenience.

1. I just need a keycard for the building I work in. Simply go to the Public Safety Department office in Building 13 (modular unit located on the southeast corner of main campus), and upon verification by Public Safety that an individual is a current employee, the employee will be issued a keycard for the building in which they work.

2. I need a keycard for multiple buildings. For college employees who work in multiple buildings, or for college employees who require access to multiple buildings as part of their college assignment, the responsible college manager-administrator must send an email to keycard@lanecc.edu to authorize the access card for an individual Lane employee to access multiple buildings.

3. Keycards and Public Safety priorities. Note that the access cards are only needed by college employees when the keyless access security system (and the buildings-facilities) is in locked mode. Therefore, given the limited staffing of both FMP and Public Safety please be aware that issuance of the access cards to Lane employees is a lesser priority for Public Safety personnel than responding to emergencies or urgent public safety incidents. Depending upon circumstances, college employees may be required to wait or return to the Public Safety Department at a time when Public Safety personnel are available to issue the keycards.

4. Standard keys will no longer be issued for exterior campus doors except as necessary for Public Safety, Facilities or emergency responder personnel.

All Lane employees who need access to buildings on main campus, or access to other buildings and facilities that have been part of the keyless access card transition are strongly encouraged to acquire your access card ASAP!

Special thanks go out to Bob Dyck who has been cutting keys for those that need them with relentless focus. Thank you, Bob. Other well-earned thanks are also extended to Paul Colvin who has volunteered his time for over a year to plan and coordinate the rekeying of our exterior doors. Paul’s commitment to LCC has extended for many years now after his retirement as the Facilities Management and Planning Director. Thank you Paul for the many hours you have invested to plan this work as a volunteer.

Most of the exterior doors have now been or soon will be re-keyed. If anyone has a need to access an office, a classroom, or a space that has access only through an exterior door, please follow current procedures to request a new key card to be issued to the affected employees through an FMP work order request. Please provide the building, room number, and the employee's name on the work order. FMP and Public Safety staff will process requests as quickly as possible. If for some reason you would rather send an e-mail request for key access, send it directly to: facilitiesoffice@lanecc.edu FMP staff will be happy to write a work order request on your behalf. Contact David Willis at 5566, Jace Smith at 5561, or Dennis Carr at 5585.

INDOOR TEMPERATURE GUIDELINES

We at Facilities Management and Planning understand the importance of a comfortable work and study environment and want to work with everyone to save energy and maintain comfort.

* Warm weather month guidelines: 74 to 77 degrees F

* Cool weather month guidelines: 68 to 73 degrees F

* Ancillary space (hallways, lobbies, stairwells): 63 to 82 degrees F

Note: During transition months, such as October and April, guideline ranges expand to 68 to 77. These expanded ranges also apply during extreme weather conditions and periods of high electric demand. Guidelines are applied during normal business hours. Staff and students are encouraged to wear clothing that can be adjusted to maintain personal comfort. If you feel that temperatures are too high, (higher than 78 degrees F), or too cool, (lower than 68 degrees F), in your area please contact Facilities Management and Planning at 5216 or facilitiesoffice@lanecc.edu Contact: Dave Willis, 5566.

September 20, 2011
FACILITIES SUMMER MAINTENANCE PROJECTS

Completed Electrical Shop Items—

· Building 15 office remodel passed its final electric inspection, 100 percent complete.

· Building 9 transformer replacement passed its final inspection, 100 percent complete.

· Greenhouse panel move passed its final inspection, 100 percent complete.

· Building 11 International offices passed its final inspection, 100 percent complete.

· Building 11 (two new IDF IT Data Closets) 75 percent complete with completion near the start of the fall term.

· Building 16 (6) labs getting new pendent lighting and several with task lighting, 100 percent complete.

· Building 18/201 computer lab with wiring and data for the podium and all new computers, scheduled to be 100 percent complete by September 23.

· Building 3 security remodel nearing completion which is scheduled for September 23.

· Building 1 security remodel to be completed by September 23.

· Center Building new cafeteria seating will have new electrical services installed with completion expected the first week of October.

· Several hand dryers were installed in restrooms in Building 16.

· Cottage Grove parking lot lighting upgrades to LED have been completed.

· The light fixtures in the north entry of the Center Building first floor have been replaced with new ones.

· A new controller and hoist is scheduled to be hard wired by September 23.

· Building 16 lighting upgrade in the second floor rooms is scheduled for September 19 - 23. Due to precious metals shortages associated with China exports, there is a shortage nationwide for lighting lamps and ballasts. These materials are backordered.

· Over 6,000 fluorescent lighting lamps have been replaced. We just received 1,100 more lamps that were backlogged. Many classrooms have been re-lamped to provide reliable lighting without midyear impacts due to flickering or burned out lamps.

· Sub-metering building meters for electrical service, heating water and chilled water have been electrically tied in and programmed. We are approximately 50 percent complete with this work. Anna will have fun with all this energy data.

Completed Painting Project Items—

· Building 5, gym with branding items.

· Building 10, cabinets and podiums, with over 100 gallons of clear finish.

· Building 11, nearly complete interior first and second floors re-paint of all walls.

· Building 15, Advanced Technology Division offices.

· Building 17, lobby renovation for media arts.

· Exterior hand rails.

· Florence, one classroom, entry, and north building timber entry.

Completed Carpentry Shop Project Items--

· Building 5, east exterior rotted wood beam replacement at the northeast entrance.

· Building 6, new walls to separate a space for better office use, new entrance step traction treatment.

· Building 10, over 100 cabinets and six podiums fabricated from raw materials, installed, reducing costs to the bond.

· Building 11, International Program offices.

· Building 15, Advanced Technology Division offices.

· Building 18/201, computer lab wall changes, door relocation, attaching tables to floor before they are hardwired.

· Building 26, child care landscape structures.

· Ten new sustainable seating benches.

· Five new bike racks at the LTD bus terminal.

· Florence, north building entrance wood beam structure replacement.

Completed Grounds/Landscape Project Items—

· Building 26, rear yard child care landscape upgrades.

· Building 5, north and east landscape installations.

· Building 3, north and west landscape upgrades.

· Removal of seven London Plane trees west of Building 4. Replanting of beautiful trees with much less allergenic properties is scheduled for late November or early December.

· Dan Conklin, Dave Willis, Todd Smith generating a list of waste water treatment improvements which will have preliminary engineering work done this fall. These improvements are needed to support record enrollment increases and to meet future DEQ permit requirements.

· Preliminary design work underway to plan landscape improvements around the Bristow Square areas with college processes planned this academic year and installation during the summer of 2012.

Completed Housekeeping Project Items—

· All offices have been deep cleaned. This includes dusting, cleaning window sills, vacuuming with a HEPA filtered vacuum.

· The majority of all hard surface floors have been stripped, sealed, and waxed.

· The majority of all carpeted floors have been extracted.

· Building entries, stairwells, and windows have been cleaned.

· Exterior building high level windows are scheduled be cleaned by September 23.

· Providing clean-up work for all the bond and construction renovation projects throughout campus.

· A new 3M product is being tested which would eliminate the need for stripping and waxing. Once this new product is applied it just needs to be cleaned and re-applied every year. We will apply this product to the Building 16 hallways to test the product in a real use application. If it works, it will save the college a tremendous amount of labor time over time.

Sustainability Team Project Items—

· Mike Sims is preparing for the transfer of the surplus property and recycling areas to the new center. A new compactor and bailer have been purchased and are being installed. The compactor is relocated to a more egress friendly location that does not have a steep ramp. Large surplus property items such as old vehicles, an old motor home, and an old transformer are all being surplused out or sold to firms to recycle the materials.

· Jennifer Hayward has been 100 percent committed to the thorough inspection, discovery, exploration, discussion/testing/analysis, design, and solutions implementation for all IEQ matters in Building 4. This work is very complex, included both FMP trades work/contractor work over the past three plus months, and seems to be nearing completion. A deep cleaning of all mechanical spaces, ductwork, and spaces below the ceiling was completed by September 18. Many improvements have been made which should have a significant positive impact to the indoor air quality of Building 4. A few more future improvements to more complex systems are scheduled through December. PCA Environmental Consulting, Oregon OSHA representatives, BHE engineers, LCL Construction, BelFor Construction, FM Sheet Metal, professional cleaning contractors, Jennifer Hayward, Dave Willis, Dennis Carr, Todd Smith, Brian McMurray, Health Professions staff, and many FMP trades staff have all participated and supported this project.

· Anna Scott continues to track over $450,000 in energy conservation measure project grants, rebates and incentives on projects completed over the past 18 months.

Larger Maintenance Contracted Projects—

· Parking lot improvements are completed. Parnell Loop Road was partially resurfaced, portions of parking lot N were resurfaced, slurry coating was applied to steep slope areas in parking lot L to improve safety traction in cold weather, all safety crosswalks/stops/speed limits were all repainted, fire lane curbs were painted red, cracks were sealed, and gravel lots were re-graded and compacted.

· Several fire hydrants were repaired.

· A transformer serving Building 9 burned up and was then replaced with a new transformer.

· Building 11, new carpeting and new solid surface flooring was installed in all common areas.

· Rekeying of the main campus exterior doors is scheduled to be completed by September 26. This phase will secure the exterior doors of all buildings at the main campus. This is the first time this has been done since the campus was built in the 1960s.

· Bottle filling stations are scheduled to be installed in five locations.

· An emergency repair was made to a burned out geo-well pump at the DTC. This pump failure resulted in the indoor air temperatures exceeding 88 degrees F. FMP staff hired a contractor to pull the pump from the bottom of a 250 foot well and replace it with a new one.

· The soccer field score board was installed.

It has been a very busy summer. Many improvements have been made. The campus is ready for a very busy fall term. Many thanks to all FMP staff who have given up vacations, worked many hours of overtime, and have gone more than the extra mile to serve the college. It really does make a difference. The transformation of the college facilities continues to progress. We will be ready for the fall term. It is exciting to see so many improvements in one summer. Thank you for your support. Contact: Dave Willis, 5566.

BUILDING KEY AND CARD ACCESS ON MAIN CAMPUS

4. Standard keys will no longer be issued for exterior campus doors except as necessary for Public Safety, Facilities or emergency responder personnel.

Most of the exterior doors have now been or soon will be re-keyed. If anyone has a need to access an office, a classroom, or a space that has access only through an exterior door, please follow current procedures to request a new key card to be issued to the affected employees through an FMP work order request. Please provide the building, room number, and the employee's name on the work order. Please provide requests as soon as possible to allow sufficient processing time before in-service day and the start of the fall term, September 26. FMP and Public Safety staff will process requests as quickly as possible. Use all established current processes for these requests. If for some reason you would rather send an e-mail request for key access, send it directly to: facilitiesoffice@lanecc.edu FMP staff will be happy to write a work order request on your behalf. Contact David Willis at 5566, Jace Smith at 5561, or Dennis Carr at 5585.

September 13, 2011
FACILITIES UPDATES
BUILDING KEY AND CARD ACCESS ON MAIN CAMPUS

Note that the electronic access cards are only needed by college employees when the keyless access control system (and the buildings/facilities) are in locked mode. Therefore, it is now essential that Lane employees have and use an access card if/when they intend to access a college building or facility whenever the keycard doors are in locked mode. The steps to acquire an access card are very straightforward. If you do not already have an electronic keyless access card please follow the guidelines noted below that apply to you, to acquire an access card at your earliest convenience.

3. Keycards and Public Safety priorities. Note that the access cards are only needed by college employees when the keyless access security system (and the buildings-facilities) are in locked mode. Therefore, given the limited staffing of both FMP and Public Safety please be aware that issuance of the access cards to Lane employees is a lesser priority for Public Safety personnel than responding to emergencies or urgent public safety incidents. Depending upon circumstances, college employees may be required to wait or return to the Public Safety Department at a time when Public Safety personnel are available to issue the keycards.

4. Standard keys will no longer be issued for exterior campus doors except as necessary for Public Safety, Facilities or emergency responder personnel. All Lane employees who need access to buildings on main campus, or access to other buildings and facilities that have been part of the keyless access card transition, are strongly encouraged to acquire your access card ASAP! Most of the exterior doors have now been or soon will be re-keyed. If anyone has a need to access an office, a classroom, or a space that has access only through an exterior door, please follow current procedures to request a new key card to be issued to the affected employees through an FMP work order request. Please provide the building, room number, and the employee's name on the work order.

Please provide requests as soon as possible to allow sufficient processing time before in-service day and the start of the fall term, September 26. FMP and Public Safety staff will process requests as quickly as possible. Use all established current processes for these requests. If for some reason you would rather send an e-mail request for key access, send it directly to: facilitiesoffice@lanecc.edu FMP staff will be happy to write a work order request on your behalf. Contact David Willis at 5566, Jace Smith at 5561, or Dennis Carr at 5585.

HOUSEKEEPING

Housekeeping continues to complete summer deep cleaning project work at all campus locations. New floor equipment was delivered to the Florence Center and carpet extractions are underway. Over the next two weeks, carpets at the Downtown Center are scheduled for extractions. This week, Building 11 will have the newly remodeled areas deep cleaned, and wax will be applied to the new Marmoleum floors. Construction work in Child Care has delayed completion of the stripping and refinishing of hard floors along with carpet extractions. The facilities will require re-cleaning and floor work completed once construction is completed. The SSS day and night teams have been especially helpful assisting Housekeeping with office cleaning along with a variety of project work. High window cleaning is underway and a contractor is scheduled to assist with this project work. Please contact Housekeeping for special cleaning requests at housekeeping coordinators@lanecc.edu or call 5578. Contact Katherine Vos, 3455.

August 30, 2011
FACILITIES UPDATES
MAIN CAMPUS EXTERIOR DOORS BEING REKEYED THROUGH SEPTEMBER 9

Last summer, the exterior door smart access card access system was implemented. All employees have been encouraged to visit the Public Safety offices to process a new smart access card. This summer, we are rekeying the main campus exterior doors with a new key system. The old key system has been around since the 1960s and over 400 grand master keys are missing or were never recovered when employees left the campus. By re-keying the exterior doors, the building exterior will be secured. All employees are encouraged to get a smart access card as soon as possible to gain access to buildings after hours or when the campus is "closed." We do have a few classrooms and offices that open directly to the exterior. If these rooms can be accessed from the interior of the buildings, then the smart access card system will be utilized. If not, then the affected employees are encouraged to write a work order for a key and to contact Public Safety. There are only a few of these type exterior access points. The vast majority of the exterior doors will be re-keyed starting now through September 9. Building 10 exterior and interior doors will be keyed with the new key system after the construction work is completed. The bottom line is that if you have a smart access card, you will still have access to the buildings on campus 24 hours a day, 7 days per week. If you do forget your smart access card, you can still call Public Safety at extension 5555 after hours to have a Public Safety Officer meet you to provide access to buildings and spaces on campus. This project will help to assure that the buildings on the campus can be properly secured. It is our strong desire to continually improve the safety, security and sustainability of our campus through incremental improvements as resources allow. Thank you for your gracious and thoughtful support. For more information, please contact Dave Willis at extension 5566 or Jace Smith at 5561.

FACILITIES TRADES

Building 11 tasks to complete by the end of the week include new carpet being installed in the hallways on the upper level as well as the International Student program office remodel drywall taping and texture. Painting the walls will start on Monday, September 5 and then work will resume finishing electric and heating.

Building 15 drywall is complete in Advanced Technology offices and the ceiling grid is now in place. The next step is to complete the finish electrical. The carpet has been installed and the base will be completed next week.

Building 16 work includes the removal and installation of new lighting fixtures in two remaining rooms. Work to replace task room lighting in Rooms 103, 105, 140 and 142 will begin August 31.

Building 17 tasks include refinishing the lower entry concrete floor, entry wood work, and the doors. New cabinet and sink installation in the entry to follow. Contact Heath Pierce, 3458.

August 23, 2011
FACILITIES UPDATES

TRADES UPDATES

Installing new carpet on the stairs in Building 11; this work is scheduled to be complete on September 2. Taping and texturing drywall, scheduled to be complete September 25. Building 15 drywall is complete and ceiling grid is now in place; electrical finish work is next. Building 16 light fixtures are being replaced, rooms 103, 105, 140, and 142 to begin on August 31. Refinished lower entry concrete floor in Building 17; new cabinet and sink to be installed next. Contact Heath Pierce, 3458.

FACILITIES PLANNER II SELECTION PROCESS CONTINUES

The selection process for the Facilities Planner II (Campus Architect) position continues with interviews this week. A new FMP Campus Architect is expected to start in mid-September. The hiring process for the Maintenance Facilities Planner II (Trades Coordinator) is also moving forward with interviews planned for the second week of September. The new Trades Coordinator is expected to start late September. FMP staff continues to hire temporary employees for Maintenance Helper positions and a few other temporary positions posted on the college employment website. FMP has hired over 40 temporary employees for the summer peak load work which has made a huge positive difference in the amount of work completed and will certainly help us get ready for the fall term. As of this moment, all projects are on schedule to be completed before the start of the fall term. Contact David L. Willis, 5566.

HOUSEKEEPING: COMPLETED PROJECT WORK

Private office cleaning - To date, private offices in the following buildings have been dusted, vacuumed, mopped, and windows cleaned: Buildings 1, 3, 4, 5, 6, 8, 12, 17,18, 30 and all offices in the Center building where there is entry available via a GGM. Carpet cleaning is underway and those offices with the highest need will take first priority. If your office was inadvertently missed, please email Housekeeping at: Housekeeping Coordinators@lanecc.edu

To better service the future cleaning of private offices, please evaluate the cleaning service your office received by completing a brief three-question cleaning survey. Use the following link to access the survey: http://www.surveymonkey.com/s/J7WG3ZG

Floor refinish work: The Custodial Team has completed floor refinish work at the following locations: Building 6 - entryway and choir room, Building 12 - hallways and classrooms; Building 18 - classrooms; Building 30 - upper hallway and all classrooms. Concrete hallway will be buffed prior to start of Fall term; Bookstore floors; Building 7 hallways and restrooms; Building 6 entry way; Air Maintenance - classrooms and computer lab. Floor refinishing is underway at the following locations: Building 11, 16, 17, 19 & CDC, & the Dental lab.

Carpet Cleaning: Carpet extraction in offices, classrooms and open spaces is underway and this project work is scheduled and prioritized.

August 9, 2011
FACILITIES UPDATES
HOUSEKEEPING

Summer deep cleaning project work completed: Private offices in Buildings 1, 3, 4, 5, 6, 8, 12, 17, 18, and 30 have been cleaned. Cleaning in these buildings includes dusting, vacuuming, mopping and all reachable windows cleaned. Carpet cleaning is underway and offices with the highest need will take first priority. Please evaluate the cleaning service your office received by completing a brief three-question survey. Please take a moment, click the following link to access the survey: http://www.surveymonkey.com/s/J7WG3ZG

Floor refinishing: Housekeeping’s custodial team has completed floor refinish work at the following locations: Building 12 – hallways and classrooms; Building 30 – upper hallway and all classrooms. Concrete hallway will be buffed prior to start of fall term; Titan Store floors; Building 7 – Bond office hallways and restrooms; Building 6 – entry way; Building 10 – classrooms and computer lab. Floor refinishing is underway at the following locations: Building 4 – Dental Lab, 11, 16.

Carpet cleaning: Carpet extraction in offices, classrooms and open spaces has been prioritized and scheduled and is now underway. Contact Katherine Vos, 3455.

August 2, 2011
FACILITIES UPDATES
HOUSEKEEPING

While our custodial crews strive to dust and vacuum every office, we ask that offices be rid of clutter for easy access. If you do not want your office cleaned or you have special cleaning services you would like to request, please submit a written e-mail request to Housekeeping Coordinators (housekeeping coordinators@lanecc.edu), explain the type of work you would like to have completed and include the best time to access your office. The following deep cleaning services will be accomplished over the summer months: carpet extractions, hard-floor refinishing, burnishing of concrete floors, power-washing of restrooms, cleaning window and door glass, cleaning PE bleachers, and high dusting. Contact Katherine Vos, 3455.

July 26, 2011

FACILITIES SUMMER PROJECTS UPDATE

The Facilities, Management and Planning summer projects team coordinated by Russ Cox and Heath Pierce, continues work on the following:

* Pressure washing to remove concrete dirt and stains;

- Center Building and Moskus Courtyard;

- Main Entrance and Building 1;

- Building 3 and around the old bus stop on Parnell Loop;

* Excavating for the new Childcare nature-scape playground, Building 25, to provide safer and friendlier play spaces;

* Building 17, basement lobby improvements including new flooring;

* Dry rot repair to replace an existing structural beam at the roof above the east entrance of Building 5;

* Building 11, International Student Program remodel, electrical and framing to allow the program to relocate and have needed space for the staff working this next academic year;

* Framing work complete and the drywall stage has begun in Building 15, which will allow Advanced Technology office staff to relocate, making room in Building 12 for the grant-funded TRIO team;

* Building 18, Room 201, electrical and data upgrades to support a grant which funded new computers in a computer lab.

Contacts: Heath Pierce, 3458 and Russ Cox, 3429.

HOUSEKEEPING

Deep cleaning services are being accomplished this summer. Carpet extractions, hard-floor refinishing, burnishing of concrete floors, power washing of restrooms, cleaning window and door glass, cleaning PE bleachers, and high dusting is being performed. If you do not want your office cleaned or you have special cleaning services you would like to request, please submit a written e-mail request to Housekeeping Coordinators housekeeping coordinators@lanecc.edu and explain the type of work you would like to have completed and include the best time to access your office.

In addition, Specialized Support Services in collaboration with Housekeeping, has to date cleaned personal offices in the following buildings: 1, 3, 4, 5, 6, 17, 18, 30, and Center. The cleaning services performed are the following:

1. Dusting of easily accessible areas such as desks, bookshelves, shelves, file cabinets, vents, window sills, ledges, etc. (window coverings are not serviced);

2. Inside glass cleaning;

3. Vacuum or sweep floors;

4. Mop vinyl floors;

5. Carpet extraction based on need, available time, and priority.

Contact: Katherine Vos, 3455.

July 19, 2011
FACILITIES SUMMER PROJECTS UPDATE

The FMP summer projects team coordinated by Russ Cox and Heath Pierce, have scheduled to begin work on the following:

* Pressure washing to remove concrete dirt and stains:

- Center Building and Moskus Courtyard

- Main Entrance and Building 1

- Building 3 and around the old bus stop on Parnell Loop

* Excavating for the new Childcare Nature-scape playground, Building 25 which will provide much safer and friendlier play spaces.

* Building 17, basement lobby improvements which include new flooring.

* Dry rot repair to replace an existing structural beam at the roof above the east entrance of Building 5.

* Building 11, International Student Program remodel, electrical, and framing to allow the program to relocate and have needed space for the staff working this next academic year.

* Framing in Building 15, to allow Advanced Technology office staff to relocate, making room in building 12 for the grant funded TRIO team.

* Building 18, Room 201, electrical and data upgrades to support a grant which funded new computers in a computer lab.

Contact Heath Pierce, 3458 and Russ Cox, 3429.

HOUSEKEEPING

Deep cleaning services will be accomplished over the summer months: carpet extractions, hard-floor refinishing, burnishing of concrete floors, power-washing of restrooms, cleaning window and door glass, cleaning PE bleachers, and high dusting. If you do not want your office cleaned or you have special cleaning services you would like to request, please submit a written e-mail request to Housekeeping Coordinators ( housekeeping coordinators@lanecc.edu ), explain the type of work you would like to have completed and include the best time to access your office.

In addition: Specialized Support Services in collaboration with Housekeeping has, to date, cleaned personal offices in the following buildings: 1,3,4,5,6,17,30. Cleaning will continue this week in Building 18 and Center. The cleaning services performed are the following:

1. Dusting of easily accessible areas such as desks, bookshelves, shelves, file cabinets, vents, window sills, ledges, etc. Window coverings are not serviced.

2. Inside glass cleaning

3. Vacuum or sweep floors

4. Mop vinyl floors

5. Carpet extraction based on need, available time, and priority.

Contact: Katherine Vos, 3455.

July 12, 2011
FACILITIES

Extensive work on the east side of Building 5 is in progress to prepare the area for a mural project. After pressure washing the concrete on the entire east side of Building 5; including the walls, walkways, stairs, and the ramp down to the northeast, Lane’s Arts department mural project team will begin work. Barricades on the walkways from the southwest corner of the building, the two stairways to the east toward the grass, and the ramp on the northeast will be in place. These areas will remain closed until completion of the mural project due to extensive scaffolding which will block the ramp and walkways. Signs will be posted rerouting pedestrian traffic around the affected areas including signs for the ADA access route to use the elevator on the lower level of Building 6 for access to the upper level. For questions, please contact Russ Cox, 3429.

HOUSEKEEPING

Custodial crews dust and vacuum every office. Please rid offices of clutter for easier access to custodians. The following deep cleaning services will be accomplished over the summer months: carpet extractions, hard-floor refinishing, burnishing of concrete floors, power-washing of restrooms, cleaning window and door glass, cleaning PE bleachers, and high dusting. If you do not want your office cleaned or you have special cleaning services you would like to request, please submit a written e-mail request to Housekeeping Coordinators ( housekeeping coordinators@lanecc.edu ), explain the type of work you would like to have completed and include the best time to access your office. Contact Katherine Vos, 3455.

July 5, 2011
HOUSEKEEPING

June 28, 2011

HOUSEKEEPING
While our custodial crews strive to dust and vacuum every office, we ask that offices be rid of clutter for easy access. If you do not want your office cleaned or you have special cleaning services you would like to request, please submit a written e-mail request to Housekeeping Coordinators, explain the type of work you would like to have completed and include the best time to access your office. The following deep cleaning services will be accomplished over the summer months: carpet extractions, hard-floor refinishing, burnishing of concrete floors, power-washing of restrooms, cleaning window and door glass, cleaning PE bleachers, and high dusting. Contact Katherine Vos, 3455.

June 21, 2011
SURPLUS PROPERTY CLOSED JULY AND AUGUST
Surplus Property will be closed for July and August while we clean out and move to the new Recycling Education Center in between Buildings 9 and 10. Look for an improved and more visitor-friendly Surplus Property and Reusable Office Supply Exchange in the fall term. Surplus property pick-ups will still be available. Submit an MPulse work order for pickups and list the items you have for surplus in the comments section. Please call Mike Sims at 5569 for more information.

HOUSEKEEPING
Housekeeping will begin deep cleaning project work this week. Custodial crews will strive to dust and vacuum every office. We ask that offices be rid of clutter for easy access. If you do not want your office cleaned or you have special cleaning services you would like to request, please submit a written e-mail request to Housekeeping Coordinators, explain the type of work you would like to have completed and include the best time to access your office. The following deep cleaning services will be accomplished over the summer months: carpet extractions, hard-floor refinishing, burnishing of concrete floors, restrooms will be power-washed, window and door glass cleaned, PE bleachers cleaned, and high dusting. Contact Katherine Vos, 3455.

June 14, 2011
SURPLUS PROPERTY CLOSED JULY AND AUGUST
Surplus Property will be closed for July and August while we clean out and move to the new Recycling Education Center in between Buildings 9 and 10. Look for an improved and more visitor-friendly Surplus Property and Reusable Office Supply Exchange in the fall term. Surplus property pick-ups will still be available. Submit an MPulse work order for pickups and list the items you have for surplus in the comments section. Please call Mike Sims at 5569 for more information.

HOUSEKEEPING BEGINS DEEP CLEANING PROJECTS
Housekeeping will begin deep cleaning project work this week. Custodial crews will strive to dust and vacuum every office. We ask that offices be rid of clutter for easy access. If you do not want your office cleaned or you have special cleaning services you would like to request, please submit a written e-mail request to Housekeeping Coordinators, explain the type of work you would like to have completed and include the best time to access your office. The following deep cleaning services will be accomplished over the summer months: carpet extractions, hard-floor refinishing, burnishing of concrete floors, restrooms will be power-washed, window and door glass cleaned, PE bleachers cleaned, and high dusting. Contact: Katherine Vos, 3455.

June 7, 2011
FMP SUMMER PROJECTS AND HIRING UNDERWAY FOR MAINTENANCE WORKERS
FMP staff is working with HR and expediting processes for posting vacant positions and hiring temporary help in preparation for a very busy summer season. A replacement Facilities Planner II (Architect), a position vacated by Tom Oroyan, has been posted. A selection committee will soon meet to work on this hiring with its start date likely mid- to late July. A replacement Facility Maintenance Planner II (Trades Coordinator) position, vacated by Angela Fazio, is also posted. Overall, FMP will be adding upwards of 25 new temporary staff to help with peak season facilities work this summer. These employment opportunities are often popular for students who seek summer employment in preparation for their next academic year. So, if you know anyone who may be interested in applying for any of these employment opportunities with FMP, please direct them to HR’s website Lane Employment Online at http://2011sitearchive.lanecc.edu/hr/leoinfo.htm, Lane Employment Opportunities link to access job information and instructions for submitting an application. Many thanks to the HR staff who are helping FMP with these hiring processes. Contact Dave Willis, 5566.

ACCESS CONTROL CARDS
If you don't have a new keyless Access Control Card to use to access building exterior doors, please call Public Safety at extension 5558 for more information on how to obtain your card. Cards are free the first time they are issued for employees who need building access, and the process to obtain a card only takes approximately 10 minutes. Exterior building doors will be re-keyed this summer and a card will be required to access buildings. For more information on access control cards, please call Dave Willis, 5566.

SUMMER CLEANING
Housekeeping staff are ready for your requests to clean office spaces. If you want your office dusted and cleaned this summer, please let Katherine Vos know at extension 5561. Katherine is putting together a great plan to do some deep cleaning this summer.

May 31, 2011
FMP SUMMER PROJECTS AND MAINTENANCE WORK PREPARATION CONTINUES
FMP staff has successfully hired four part-time electricians, two part-time painters, four part-time groundskeepers, and three part-time custodians in preparation for the peak season summer maintenance and small project work. FMP staff is also interviewing to hire up to four part-time maintenance helpers, two maintenance workers, two part-time carpenters, and one part-time recycling maintenance helper in early June. Several hundred work orders and several small remodel projects are planned to be completed this summer. Much of the summer work will be focused on the areas around the Building 10 and Building 11. In addition, painting projects are scheduled all around the campus. The handrails will be repaired and re-painted. Power washing will be done to clean up concrete surfaces. The parking lots will also have some cracks filled, top surfaces will be sealed, and re-painting work. The childcare play areas behind Building 27 will be upgraded. In addition, all exterior doors with manual keys will be re-keyed with a new card access control system. Please make sure you get your building access control cards. In addition, FMP staff will be supporting the completion of the Building 10 bond project and the moves associated with it. Building 11 will get a new roof, carpeting replaced on the second floor, and several restrooms in Building 11 will be remodeled and two universal access restrooms will be added. It will be another very busy summer season for FMP staff. For more information, please contact David Willis, 5566.

May 17, 2011
FACILITIES WORK REQUESTS

As we plan for a busy summer at the college, we want to make sure we are aware of all the facility related safety issues. If you have noticed a facility related safety issue in your area, please write a work request with MPulse or send an email to: facilitiesoffice@lanecc.edu Please also refer to our work request procedure at: http://2011sitearchive.lanecc.edu/facilities/workrequests.html Facilities staff will complete as many of the facilities safety related work requests as possible this summer. The safety of our staff and students is Priority 1. In order to align resources with the mission of the college, FMP uses the following guideline criteria to prioritize work requests:

All projects regardless of funding source will be prioritized according to the guidelines noted below: Priority 1:

Urgently needed to maintain functions.
Emergencies and instructional area HVAC, lighting, other immediate instructional area need.
Immediate severe or high safety or health threat, severe risk, and exposure frequency.
Indoor Environmental Quality (IEQ) issues.
Project needed to meet or maintain immediate urgent regulatory compliance issues.
Life cycle R.O.I. > 50 percent.

Priority 2:

Minimize damage to existing systems.
Moderate safety or health risk and exposure frequency .
Code compliance issues.
Functional need.
Achieves sustainability commitments.
Meet or maintain compliance with college policies.
Life cycle R.O.I. > 25 percent.

Priority 3:

Reoccurring finishes or furnishing replacements.
Asset protection requirement.

Priority 4:

Want, not a need. Work requests are completed with available budget and resources.

FMP leadership are working closely with Academic and Student Affairs leadership to assure all work aligns with the needs and mission of the college, while addressing immediate and pressing priorities first. Thank you for your support. For additional information or questions, please contact David L. Willis, Director of FMP, at 5566.

HOUSEKEEPING
Housekeeping is preparing a priority list of summer deep-cleaning project work. This work will address floor refinishing, carpet extractions, high dusting, window cleaning, and some annual private office cleaning. Please submit special cleaning requests via email to vosk@lanecc.edu Contact: Katherine Vos, 3455.

LEARNING GARDEN SHELTER
FMP wishes to thank Lane's Construction Technology students who have been constructing a shelter at the Learning Garden with the oversight of an FMP carpenter. This 8'x6' shelter will include benches and rainwater collection barrels and is slated to be completed by the end of the term. It will provide a place for Learning Garden volunteers to take a break and sit out of the sun or rain. It will also serve as a mini-outdoor classroom. Please take a moment to walk out to the garden to see this craftsman-style shelter and all of the beautiful veggies that the garden volunteers are growing for Conference and Culinary Services. Contact: Jennifer Hayward, 5594.

May 3, 2011

HOUSEKEEPING
Clean Whiteboards: Housekeeping supplies clean rags when needed for classroom whiteboards; however, Housekeeping does not supply erasers. Whiteboards should be cleaned with water. Simply spray water on the board and wipe with a clean rag. Whiteboards should be cleaned by the user after each use. If dry erase ink is left on a whiteboard for several days, the ink sets and can become difficult to erase. Dirty erasers and cloths do not clean whiteboards; they push the dry erase material around which builds up on the surface. Whiteboard tip: if you erase the ink prior to drying, ink smears on the whiteboard and can lead to buildup on the board’s surface. Accidental application of permanent marker on whiteboards happens, contact Housekeeping at extension 5568 for assistance with removal of permanent marker, crayon, etc. Contact Katherine Vos, 3455.

April 26, 2011

YOU'RE INVITED!
After years of hard work and dedication it's time to take a permanent vacation! Please join FMP staff on Wednesday, April 27 from 2:45-4:00 p.m. in the Renaissance Room in the Center Building as we say farewell at a retirement celebration planned for two of FMP’s long time dedicated employees, Tom Oroyan and Lynn Atkins. Contact Russ Pierson, 5727.

April 19, 2011
FMP SUMMER PROJECT PLANNING

As noted previously in the Lane Weekly, the cut-off for additional summer projects and work orders for FMP was April 1. FMP staff is planning work and will be hiring temporary staff to better support the large number of projects submitted. If you know someone that needs a summer job, FMP has several postings now open for applicants. No additional projects are being accepted at this time for the summer project schedule. Maintenance work order submissions are still being encouraged. The Facilities planning team will continue to review projects that are submitted for resource consideration. With limited resources this year and next, FMP will work on prioritizing a full plate of projects submitted, and the schedule is being projected through June 30, 2012. ASALT is also reviewing the planned work in cooperation with FMP. As the planning team closes in on finalizing the summer project and maintenance task list and allocating available resources, a schedule will be announced in the Lane Weekly. Thank you for your support. Contact David L. Willis, 5216.

April 5, 2011
SPRING SEASON WARMER TEMPERATURES AND HVAC SYSTEM SWITCHOVER
Often, it is rather cool in the morning but rather warm in the afternoon as the spring season brings warmer outside temperatures. During the spring switchover, the FMP HVAC mechanics start water flowing again in the cooling towers to add efficiency to our chillers and provide cooling during the warmer afternoons. In addition, FMP is commissioning a new building automation system, Niagara AX over the top of the existing outdated LONN Works systems. This added complexity will likely lead to some additional work to make adjustments in programming and system integration to allow better temperature control in our indoor spaces. Your patience is appreciated as we work hard to get through this commissioning phase as quickly as possible. Below is more information for consideration:

GUIDELINES FOR REPORTING CONCERNS TO FMP
Please use the following guidelines to report an HVAC, lighting, or indoor environmental quality concern to Facilities Management and Planning:

REPORTING LIGHT, HEAT, VENTILATION, and AIR CONDITIONING (HVAC) CONCERNS: To report an HVAC or lighting concern, call the FMP office at 463-5216 directly, and/or e-mail at facilitiesoffice@lanecc.edu. The office can then dispatch the appropriate staff. More information is available on the procedures for reporting HVAC problems and/or concerns at http://2011sitearchive.lanecc.edu/cops/facmain.htm.
INDOOR ENVIRONMENTAL (IEQ) QUALITY WEBSITE: Lane has a website devoted to indoor environmental quality. It is http://2011sitearchive.lanecc.edu/facilities/IEQ/. Please visit this website for procedures on reporting indoor environmental quality concerns. The website also contains a reporting form that you may use to report concerns, information about construction practices to protect indoor environmental quality, and other helpful links.

Please include the building number, room number(s), and type of change or concern in the header of your e-mail communication. Contact David L. Willis, 5566.

March 29, 2011

HOUSEKEEPING

Over spring break, custodians provided deep-cleaning services in all buildings. This included high dusting, carpet cleaning, deep scrubbing of hard floors, detail cleaning of restrooms and classrooms. Contact: Katherine Vos.

FACILITIES TRADES

FMP Trades were busy over spring break working in areas normally off-limits while classes are in session. Projects accomplished:

Painters: Painted old Building 5 Dance Studio and touched-up areas in both locker rooms and the David Joyce Gallery.
Carpenters: Worked in locker rooms and classrooms in Building 5 and repaired the Downtown Center floor drain.
HVAC/Mechanical: Drained and reestablished heating and chilled water supplies to the entire north end of campus for Building 10 tie-ins.
Electrical: Lamp replacement in classrooms, installed new electrical supplies for Cottage Grove pottery kilns, and supported the installation of the new baseball scoreboard.
General Services: Special events set-up coordination.
Plumbing and Special Maintenance: Cleaned all grease traps in Center and Building 19 kitchens, and supported the repair of Building 9 trusses.

Please continue to report facilities-related issues to the facilities office at extension 5216 or e-mail facilitiesoffice@lanecc.edu Contact Angela Fazio, 3428.

March 22, 2011
FACILITIES PROJECTS FOR SUMMER – REQUESTS DUE APRIL 1

In order to be considered for inclusion on the Facilities summer work plan, departments that have a summer project and need assistance from Facilities are reminded that requests are due April 1. Please submit a work request using MPulse. Facilities has a very busy spring and summer schedule again this year and temporary FMP trades related staff will soon be hired to support the peak summer season project and maintenance related needs of the college. If you are aware of anyone that may be interested in pursuing a temporary Trades-related position in FMP, please share this information with them and refer them to:

http://2011sitearchive.lanecc.edu/hr/leoinfo.htm. Thank you. Contact: David Willis, 5566.

MOTOR POOL UPDATE

Specialized Support Services staff is cleaning motor pool vehicles during spring break. Please be aware that some vehicles will not be available on some days during the week to allow for this scheduled cleaning. It is the intention for FMP to provide the cleanest possible vehicles for college staff use. Contact David Willis, 5566.

GROUNDS UPDATE

Special thanks are extended to the grounds crew which spent the better part of two mornings last week cleaning tree branches and debris from campus after the windstorm on Sunday, March 13. Thank you. The Facilities Trades are busy inspecting buildings, roofs, cell phone towers, and other outdoor features of the campus for any possible wind-related damage. If you see any damage that may be wind-related, please promptly report it to the Facilities office at extension 5216 or e-mail facilitiesoffice@lanecc.edu. Contact: David Willis, 5566.

HOUSEKEEPING

Over spring break, Housekeeping will focus extra cleaning efforts on: carpet cleaning, high dusting, scrubbing hard floor surfaces, and deep cleaning restrooms with pressure washers. Please e-mail Housekeeping if you have an urgent need at housekeepingcoordinators@lanecc.edu or call at extension 3455.

March 15, 2011
RECYCLING GUIDELINES

Paper: Any paper except paper towels, tissue, or food-related paper (plates, pizza boxes, etc). No paper coffee cups. Books or other bound material okay. If you have just a few books or magazines, please place them in any paper-recycling bin. If you have enough to fill a box, please do so and call 5714 for a pickup.
Compost (in cafeteria only): Any pure food waste (meat, bones, and dairy in small amounts) is acceptable. Plates, hot and cold cups, forks, knives, spoons, and forks are acceptable provided they are purchased from Lane’s cafeteria. Please remove and discard tops from coffee and soft drink cups. No other coffee cups or other service ware is recyclable or compostable unless the container specifically states that it is compostable. If you have questions please consult the displays near each recycling area or if you have specific questions, call the Recycling Coordinator at 5569.
Glass, Metal, and Plastic Containers: Any #1-5 plastic containers. Aseptic containers okay (soy and rice milk boxes and peak-top milk containers). Any metal or glass food or beverage container is okay. Please remove and discard lids and lightly rinse container (this will prevent odors and ants). No #6 plastic, plastic wrap or bags, coffee or soft drink cup lids, or Styrofoam peanuts (please discard as trash).
Cardboard: Please break down cardboard boxes and remove any packaging. Place collapsed cardboard in the nearest cardboard container or if you have an abundance of cardboard, please call x5714 for a pickup.
Other items: Items such as furniture, office supplies, electronic equipment, or toys can be picked up by surplus property and reused or recycled. Call 5569 for information about surplus property.

Contacts:

* Pickup requests for paper, containers, or cardboard, Bob Walen, 5714.

* Outdoor Trash: Colin Vurek, 541-556-8890 (cell).

* Indoor Trash, please call the Facilities Office, 5216.

* Recycling Coordinator, Mike Sims, 5569.

March 8, 2011
SUSTAINABILTY OFFICE INTERN UPDATE
The Winter 2011 Sustainability office intern has been learning about integrating database technology for tracking and assessing waste management, energy, and water resources. Examples of the areas that the intern has studied and assisted with include auditing the utilities database to update annual energy and water indicator reports, initiating integration of a barcode scanning system into the new waste management database, and starting the utilities database integration of information from the college’s facility level water, natural gas, and electric sub-meters.

March 1, 2011
FMP ROCKS! OUTSTANDING SUCCESS IN REMOVAL OF SNOW AND ICE
A big thank-you to the Facilities staff who worked the extra hours to assure that the ice and snow experienced last week was properly removed and the campus was presented in the safest way possible. It means a lot when staff members come to work at 2 a.m. in order to get an extra start on these things. It is especially appreciated when volunteers from other trades teams offer to come to work at 2 a.m. on these days to help. The Grounds team did a wonderful job spreading deicer granules on the roadways and also spraying liquid deicer on the ramps and stairs. The HVAC team did a great job making sure the heating systems all worked keeping the buildings from freezing. The decision that Dennis Carr made to close the campus before staff and students began to arrive for work and classes on Thursday was also timely and very considerate. Public Safety was very helpful placing "Campus Closed" and "Icy Conditions" signs, closing gates, and securing exterior doors with our new keyless entry system. Contact: David Willis, 5566.

REMINDER - DEADLINE FOR SUMMER PROJECT REQUESTS IS APRIL 1
Please remember to submit a work request for all FMP related project requests planned for this summer by April 1. Contact: David Willis, 5566.

February 22, 2011

STICKY RESIDUE FROM TAPE DAMAGE PAINTED SURFACES
Facilities painters have completed painting the grey concrete in Building 5, at the P.E. lobby, with a clean, bright white paint. Please help keep all of the campus painted surfaces looking their best by not using Scotch tape or packing tape to post notices on painted surfaces. These products leave a sticky residue that damage painted surfaces. Instead post notices on bulletin boards, tape on glass surfaces, or use special white or blue "painters tape". Thank you for your support. Contact Angela Fazio, 3428

RECYCLING CENTER PROJECT ACHIEVES HIGH CONSTRUCTION RECYCLING RATE
Hyland Construction has reported a 65 percent recycling rate for the Building 10 project, which includes Lane's new Recycling Center. The construction project recycling and waste minimization work and reporting aligns with the college's core value of sustainability, educates contractors about construction and demolition recycling, and provides the college with a model of sustainable project construction. Among other items, Hyland recycled over 3.5 tons of metal, 3 tons of wood, and 2.5 tons of brick since construction began. Contact Mike Sims, 5569.

February 15, 2011
THINK SUMMER - PROJECT REQUESTS DUE BY APRIL 1
Have a summer project? Now is the time to make the request for Facilities Management and Planning support. Projects submitted after April 1 will likely not be considered for the summer project work schedule. Please make requests by following the COPPS procedure located at: http://2011sitearchive.lanecc.edu/facilities/workrequests.html. Be sure to include the funding source (if you have one), the reasoning for the need...for example: Is this a safety, regulatory compliance, indoor air quality, instructional space, or another type of request? Include the schedule needed, any constraints to the schedule, the sponsors, and all other information helpful in describing the specifics of the request. FMP is looking at a very busy summer schedule. Don't miss this opportunity and plan now. Contact David Willis, 5566.

MOTOR POOL UPDATE
FMP is in the process of refreshing some of the college's aging motor pool fleet. If you have an unmet motor pool need that FMP should be made aware, please e-mail information to Russ Pierson or David Willis. We have limited funds but will do what we can to meet your needs. Contact David Willis, 5566.

WATER CONSERVATION STUDENTS RETROFIT RESTROOMS

Last week, students from Lane's Water Conservation Program retrofit 37 restroom water faucets with aerators that restrict water flow from 1.5 gallons per minute or more to 0.5 gallons per minute. Student groups have been working on bathroom faucet retrofits since 2006. Currently, about 80 percent of campus bathroom faucets have been retrofitted. These retrofits appear to have had a significant impact on our water use. Through the combined efforts of staff and students, we achieve an annual average savings of 73 gallons per student per year and an average cost savings of $2,257.61 per year. Aerators were generously donated by EWEB. Contact Jennifer Hayward, 5594.

HOUSEKEEPING
Housekeeping staff has noticed numerous spills and carpet stains in classrooms. Please remind students to refrain from bringing food or drink into classrooms. Faculty may want to reference policy via the college online policies and procedure system (COPPS) at http://2011sitearchive.lanecc.edu/cops/food.htm. A new Housekeeping web page has been created and is under construction. Housekeeping is listed on the FMP website at http://2011sitearchive.lanecc.edu/facilities. Contact Katherine Vos, 3455.

February 8, 2011
KEYS REMINDER

Every year a number of new employees, including temporary and part-time faculty, need keys cut right away (rushed) to get immediate access to buildings and rooms during off campus shifts or hours when the campus is normally closed to the public. This year, we will also have a new keyless access system that will be programmed to allow smart cards issued to employees to have access to exterior doors after 11 p.m. and before 6 a.m. when the college is typically closed to the public. Manual keys are needed for interior doors. Please submit your work requests for keys as early as possible so that FMP staff can cut the needed keys and send them up to Public Safety for issuance to the respective requestors. In addition, those that do not have their smart access cards yet, are encouraged to call the Public Safety office at extension 5558 to arrange a time to process their access card. It usually only takes about 10 to 15 minutes to get a card. Thank you.

February 1, 2011
HOUSEKEEPING

Housekeeping uses sustainable cleaning products and supplies custodial rooms in each building with cleaning products. When needed, department staff may access and use custodial supplies when tidying up an office or kitchen location. Classroom white boards should be cleaned with water and a rag. Spray bottles and rags are also supplied. Most chemicals that are sold to clean white boards are not sustainable and can be toxic to those who have sensitivities. Use water. It's free, it’s safe, and it does a great job. Housekeeping does not supply white board pens, erasers, or chalk; however, for the safety and health of all, Housekeeping strongly encourages departments to purchase non-toxic Xylene-free white board markers and dust free chalk. Contact Katherine Vos, 5561.

January 25, 2011
THINK SUMMER: FMP SUPPORT FOR PROJECT REQUESTS, SUMMER 2011

Departments that have projects or any needs for work in respective areas and wish the work to be considered for completion during the summer break, please be sure that a work request is submitted with a budget source entered where indicated (if appropriate) and a brief description included by no later than April 1, no fooling. Keep in mind that if the value of the project is greater than $100,000, it triggers a formal bid process that requires approximately eight weeks procurement time in addition to the design and internal approval processing. Plan on 12 to 16 weeks, minimum, to allow planning time for the project process. If the project’s cost is valued below $100,000, then plan on an eight to 12 week planning process before the project can be awarded and work started. Projects submitted for the summer season must be received by April 1. If the value or cost of the project is greater than $100,000, then the project must be submitted to FMP on a work request by no later than March 1. These larger projects require higher level Executive Team review and approval. Please also indicate if grant funding is included and if any time lines for expenditure or completion need to be considered. If operating budgets for FY11 are a source of funding, these funds would need to be not just encumbered but spent so this would also need to be considered when planning needs for FMP team support. In brief, FMP needs to know department needs that will require FMP support during the summer break. It is our commitment to provide the best possible timely service and advanced planning will help us greatly. Work requests for facilities services are processed per the COPPS procedure located at: http://2011sitearchive.lanecc.edu/cops/facmain.htm If you have any questions regarding this process or this request, please contact the facilities office at 5216 or David Willis at 5566. Thank you for your consideration.

HOUSEKEEPING

Housekeeping encourages staff to utilize sustainable cleaning products when tidying up an office or kitchen location. Classroom white boards should be cleaned with water and a rag. Most chemicals that are sold to clean white boards are not sustainable and can be toxic to those who have sensitivities. Use water. It's free, it’s safe, and it does a great job. Housekeeping supplies custodial rooms in each building with sustainable chemicals rags and spray bottles and when needed, can be accessed for use by department staff. Housekeeping does not supply white board pens, erasers, or chalk. For the safety and health of all, Housekeeping strongly encourages departments to purchase non-toxic (Xylene Free) white board markers and dust free chalk. Contact Katherine Vos, 5561.

January 11, 2011
FACILITIES UPDATES
HOUSEKEEPING
Over the winter break, custodians accomplished a variety of deep cleaning projects ranging from carpet cleaning, small maintenance repairs, to cleaning the gym bleachers. Most deep cleaning requests were accomplished along with numerous priority project work. Contact Katherine Vos, 5561.

December 14, 2010
FACILITIES, MANAGEMENT AND PLANNING
Facilities, Management and Planning staff will be in the office and available by phone at 5216 from 7 a.m.-4 p.m. from December 13-17, December 20-22, and December 28-30. We are also available by e-mail at facilitiesoffice@lanecc.edu However, FMP will not have many staff available during the winter break due to scheduled vacation days. We will serve the campus to the best of our abilities during these times. Contact: Russ Pierson, 5727.

RECYCLING
A new recycling and trash collection system for Building 4 and parts of Building 5 is in place for winter term. The recycling program will move the new cabinetry into place in the upper and lower levels of Building 4 and the lower level of Building 5 and the Building 5 lobby over the holiday break. Workers will also remove the old concrete trash cans from these locations at this time as well. Also, trash cans from classrooms will be removed so that users can recycle their items as soon as they exit the rooms. Room signs to let users know of this change will be posted. Waste audits consistently reinforce the fact that the majority of classroom trash is recyclable. This new recycling system, which is exactly like the one in Building 30, Health and Wellness, will increase recovery rates and save the college more money from trash avoidance, increase revenue from the sale of recyclable commodity material, and allow for greater efficiency for the recycling and housekeeping crews. Contact: Mike Sims, 5569.

HOUSEKEEPING
Housekeeping is preparing a winter break cleaning schedule for the following days: December 20, 21, 22, 28, 29, and 30. Because several custodians will be off on vacation leave, your assistance is requested so available resources to those areas that need cleaned can be deployed. Please consult your responsible manager and then submit the following information to facilitiesoffice@lanecc.edu -- division name, building number, floor level, division contact, contact extension, and details of any special cleaning needs/requests. Contact: Katherine Vos, 5561.

WINTER WEATHER GENERAL NOTICE
Facilities, Management and Planning is prepared to spread deicer, shovel snow, and dissolve any other snow or ice issue that may arise. In addition, an outside service contractor has been hired to plow snow from the perimeter access roads in the event that snow accumulating over a two-inch depth needs to be removed. This winter is expected to be wet and an increased risk of snow and ice is likely. Please pay particular attention to outside walking paths, hand rails, and parking lots when temperatures are at or below freezing. Dennis Carr (extension 5585) will coordinate emergency notifications regarding campus closures or late starts if needed during the winter season. Most of the motor pool vehicles are equipped with all weather or studded snow tires. Please use caution when driving motor pool vehicles during the winter months. Snow chains are not supplied for motor pool vehicles. Generally, during winter storm events, it's always a great idea to wear dry winter footwear with good traction, have a set of warm gloves, and use extra caution when carrying anything on uneven surfaces. If you need additional information regarding our preparations for the winter season and what you can do to be aware of our plans, please contact Public Safety at extension 5558 or the FMP office at extension 5216. It is our strong commitment to provide the safest possible campus for our students, staff, and visitors. Thank you for your support. Contact: David Willis, 5566.

WINTER BREAK INDOOR AIR TEMPERATURES
Although Facilities, Management and Planning plans to have most buildings and office spaces heated to comfortable occupied set point values, it is a good idea to dress in layers that can be removed should temperatures become warmer than expected. Contact: David Willis, 5566.

WINTER BREAK BUILDING USE
Please continue to use 25Live to reserve all events planned during the winter break. Contact: David Willis, 5566.

WINTER TERM PARKING
Parking on campus during the winter term is expected to be very tight during the first two weeks. Contractors are being asked to park off campus and be shuttled to work sites. All parking areas are expected to be open and available for use. Adjacent roads to the campus will not be ticketed if students park along them during the first two weeks of the term. Please do not drive on landscaped areas, grass areas, or in areas not designated as parking areas as the soft dirt will get trenched and damage will result, plus a vehicle driving in these areas may get stuck. Additional parking and alternative transportation messages will be shared as we near the winter term. Contact: David Willis, 5566.

December 7, 2010
FACILITIES UPDATES
FMP staff will be in the office and available by phone at 5216 from 7 a.m.-4 p.m. from December 13-17, December 20-22, and December 28-30. We are also available by e-mail at facilitiesoffice@lanecc.edu. However, FMP will not have many staff available during the winter break due to scheduled vacation days. We will serve the campus to the best of our abilities during these times. Contact Russ Pierson, 5727.

November 16, 2010
PUBLIC SAFETY
The keyless access card printer is being repaired. Key cards will continued to be issued without printing. Those who are issued blank key cards will need to return to have their picture taken and department info added to the card. The printer is expected to be returned to Public Safety sometime this week. Contact: Katherine Vos.

November 9, 2010
MOTOR POOL RESERVATIONS
As the fall term progresses, reservations for Motor Pool vehicles are increasing. In an effort to serve as many people as possible, we kindly request that when reserving a vehicle, that details such as the date needed, time of pick up, time of return, and calculated time of actual vehicle usage are as accurately portrayed as possible. If you find the reservation for a vehicle is no longer needed, or the date and/or time of usage has changed, please call the FMP office at extension 5216 or e-mail at MotorPool@lanecc.edu to update the details of the reservation. An additional reminder: According to Lane's policy, no motor pool vehicles are to be parked at the user's home overnight. Vehicles must be returned to the main campus when not in use. Contact Russ Pierson, 5727.

HOUSEKEEPING
The Housekeeping team will be preparing the Longhouse for its grand opening ceremony that is scheduled on Friday, December 3, at 11 AM. Contact Katherine Vos, 5561.

November 2, 2010
Motor Pool COPPS Procedure and Services Update
Many people use our college motor pool vehicles every year. The procedure for motor pool vehicle use is located at: http://2011sitearchive.lanecc.edu/cops/veh.htm . Once a reservation for a vehicle is made on 25Live or through our facilities office, we prepare packets for each specific vehicle for you to pick up in building 7. We do ask, however, for at least a 24 hour pre-use notice. We have had several people "drop-in" at the last minute lately requesting vehicles for important college use. We were able to provide vehicles so we were lucky. These vehicles are provided on a first-come, first-served basis. There are three Toyota hybrid vehicles in our motor pool fleet. If you have never driven one, it is a great opportunity for you to have the experience of driving a high-tech hybrid that gets over 45 mpg while providing a smooth and comfortable driving experience. An older motor pool Toyota Prius was recently transferred to the college's automotive technology program to allow students to gain valuable experience working on a hybrid. We were also successful this past summer in replacing this older Toyota Prius hybrid with a newer 2007 Toyota Prius hybrid at below wholesale pricing. Partnering in a sustainable way with both the needs of college staff and students, reinforces our commitment to sustainability as a viable and strategic college core value. By using our college motor pool Toyota Prius hybrid vehicles you are demonstrating your personal commitment to sustainability. Contact Dave Willis, 5566.

Fall Wet Weather
As we enter the fall wet weather season, we often discover leaking roofs and storm drains that can back-up and create standing water. Leaking roofs can become evident by a small pool of water on the floor or a wet ceiling tile. Although the FMP trades staff have cleaned out roof gutters, inspected existing roofs, and made repairs already this fall, it is very easy to miss some potential leaking spots. Please give the facilities office a call if you see any signs of roof leaks in your area. A work request is also encouraged to be written by your department administrator. The facilities office can be reached at extension 5216 or by sending an e-mail to: facilitiesoffice@lanecc.edu . Contact Dave Willis, 5566.

New Landscaping and Walking Paths
Just a reminder to please use new walking paths rather than taking a "short-cut" resulting in walking through new landscape areas on campus. During the wet fall season, it is easy to track mud and leaves into our buildings. We do hope you will partner with us in this request. Contact Dave Willis, 5566.

PUBLIC SAFETY NOTICES
Key approval update: a designated email address for all keyless access card requests has been created so there's one centralized location that captures all requests. Please send all keyless access card approvals and requests to keycard@lanecc.edu We ask that you no longer send requests directly to a PS employee. All employees trained to create keycards are part of the "keycard" email group and will receive the request. Note: hard keys require a work order request sent to FMP.

Public Safety
Buildings are locking down via the 25Live schedule. If you need access after scheduled hours, please make sure you carry your key card. If you forget your key card please call Public Safety at 5558 for access. Contact Katherine Vos, 5561.

Housekeeping Equipment
Housekeeping has purchased riding equipment to allow for cleaning of the new floors in lower building 5. Contact Katherine Vos, 5561.

Housekeeping Reminder
Did you know that those with personal office spaces are responsible to empty their office trash? There should be an assigned receptacle near your office area for your personal garbage. If you cannot locate your receptacle or if it is missing, please contact Housekeeping at 5578. Building 30 and 4 have new built-in recycle stations. Please use these stations to empty personal office garbage.

Two ways to partner with custodians to help maintain clean classrooms:
Remind students that food and drink are not allowed in classrooms.
Encourage students to utilize non-spiral notebooks. Here's why: spiral notebooks are messy. Each time a page is torn out, numerous confetti paper pieces fall to the floor. Cleaning up these pieces adds additional workload to custodians.

Contact Katherine Vos, 5561.

October 26, 2010
FACILITIES UPDATES
Motor Pool COPPS Procedure and Services Update Many people use our college motor pool vehicles every year. The procedure for motor pool vehicle use is located at: http://2011sitearchive.lanecc.edu/cops/veh.htm . Once a reservation for a vehicle is made on 25Live or through our facilities office, we prepare packets for each specific vehicle for you to pick up in building 7. We do ask, however, for at least a 24 hour pre-use notice. We have had several people "drop-in" at the last minute lately requesting vehicles for important college use. We were able to provide vehicles so we were lucky. These vehicles are provided on a first-come, first-served basis. There are three Toyota hybrid vehicles in our motor pool fleet. If you have never driven one, it is a great opportunity for you to have the experience of driving a high-tech hybrid that gets over 45 mpg while providing a smooth and comfortable driving experience. An older motor pool Toyota Prius was recently transferred to the college's automotive technology program to allow students to gain valuable experience working on a hybrid. We were also successful this past summer in replacing this older Toyota Prius hybrid with a newer 2007 Toyota Prius hybrid at below wholesale pricing. Partnering in a sustainable way with both the needs of college staff and students, reinforces our commitment to sustainability as a viable and strategic college core value. By using our college motor pool Toyota Prius hybrid vehicles you are demonstrating your personal commitment to sustainability. Contact Dave Willis, 5566.

FALL WET WEATHER
As we enter the fall wet weather season, we often discover leaking roofs and storm drains that can back-up and create standing water. Leaking roofs can become evident by a small pool of water on the floor or a wet ceiling tile. Although the FMP trades staff have cleaned out roof gutters, inspected existing roofs, and made repairs already this fall, it is very easy to miss some potential leaking spots. Please give the facilities office a call if you see any signs of roof leaks in your area. A work request is also encouraged to be written by your department administrator. The facilities office can be reached at extension 5216 or by sending an e-mail to: facilitiesoffice@lanecc.edu . Contact Dave Willis, 5566. New Landscaping and Walking Paths Just a reminder to please use new walking paths rather than taking a "short-cut" resulting in walking through new landscape areas on campus. During the wet fall season, it is easy to track mud and leaves into our buildings. We do hope you will partner with us in this request. Contact Dave Willis, 5566.

PUBLIC SAFETY
Buildings are locking down via the 25Live schedule. If you need access after scheduled hours, please make sure you carry your key card. If you forget your key card please call Public Safety at 5558 for access. Contact Katherine Vos, 5561.

HOUSEKEEPING EQUIPMENT
Housekeeping has purchased riding equipment to allow for cleaning of the new floors in lower building 5. Contact Katherine Vos, 5561.

HOUSEKEEPING REMINDER
Did you know that those with personal office spaces are responsible to empty their office trash? There should be an assigned receptacle near your office area for your personal garbage. If you cannot locate your receptacle or if it is missing, please contact Housekeeping at 5578. Building 30 and 4 have new built-in recycle stations. Please use these stations to empty personal office garbage. Two ways to partner with custodians to help maintain clean classrooms: 1. Remind students that food and drink are not allowed in classrooms. 2. Encourage students to utilize non-spiral notebooks. Here's why: spiral notebooks are messy. Each time a page is torn out, numerous confetti paper pieces fall to the floor. Cleaning up these pieces adds additional workload to custodians. Contact Katherine Vos, 5561.

October 12, 2010
HOUSEKEEPING
Housekeeping would appreciate staff and faculty partnering with custodians to ensure that all classrooms stay food and drink free. Contact Katherine Vos, 5561.

PUBLIC SAFETY
Please make sure that all events and classes are scheduled in 25 Live. Instructors may need their keyless access cards updated to ensure they can access a building or smart classroom. This update requires a manager sending an email to Jim Harris at Public Safety informing him of the modification. Thanks to all staff and mangers who assisted with parking lot control. You all did an outstanding job! During the first week, lots were at capacity by 9:30 a.m. most days. Over the second week, parking eased up and spaces were available in overflow lots. Until notice is otherwise provided, anybody may park at the solar station. Public Safety encourages all staff to review the employee emergency plan and evacuation plan provided by the Health and Safety Department. As a reminder, please report suspicious containers, packs, etc. to Public Safety and follow all safety instructions provided. Contact Katherine Vos, 5561.

October 5, 2010
FACILITIES FRONT OFFICE NEW OFFICE HOURS
The office of Facilities Management and Planning is changing to better serve you! In order to reflect our capacity to meet your needs, we have adjusted our office hours of operation schedule. Work order requests may be submitted anytime via e-mail at facilitiesoffice@lanecc.edu However, effective Monday, Sept. 27, staff at the Facilities Front Office Desk will only be available by phone at 541-463-5216 or in person Mondays through Fridays in Building 7, from 7 a.m. to 4 p.m. We will continue to work hard to assist you with your facilities-related needs and motor pool requests during these new office hours. And, don't forget-motor pool vehicle reservations can now be reserved using 25Live from the Lane Events Calendar link listed on Lane's home page. Contact Russ Pierson, 5727.

INDOOR TEMPERATURE GUIDELINES
Facilities Management and Planning understands the importance of a comfortable work and study environment and want to work with everyone to save energy and maintain comfort. With the change of season upon us this is an appropriate time to remind everyone of the indoor temperature guidelines, adopted in 2006 as part of the energy policy, and in an effort to balance a comfortable learning and working environment with energy conservation. We recognize that comfort varies for individuals, and have developed indoor temperature guidelines based on scientific studies to create comfortable conditions for the greatest number of students and staff.
Warm Weather Month Guidelines: 74 to 77 degrees F
Cool Weather Month Guidelines: 68 to 73 degrees F
Ancillary Space (Hallways, Lobbies, Stairwells): 63 to 82 degrees F
Notes:
During transition months, such as October and April, guideline ranges expand to 68 to 77. These expanded ranges also apply during extreme weather conditions and periods of high electric demand.
Guidelines are applied during normal business hours.
Staff and students are encouraged to wear clothing that can be adjusted to maintain personal comfort.
If you feel that temperatures are too high, (higher than 78 degrees F), or too cool, (lower than 68 degrees F), in your area please contact Facilities Management and Planning at 5216 or e-mail at facilitiesoffice@lanecc.edu

September 28, 2010
FACILITIES FRONT OFFICE NEW OFFICE HOURS
The office of Facilities Management and Planning is changing to better serve you! In order to reflect our capacity to meet your needs, we have adjusted our office hours of operation schedule. Work order requests may be submitted anytime via e-mail at facilitiesoffice@lanecc.edu However, effective Monday, Sept. 27, staff at the Facilities front office desk are only available by phone at 5216 or in person Mondays through Fridays in Building 7, from 7 a.m. to 4 p.m. We will continue to work hard to assist you with your facilities-related needs and motor pool requests during these new office hours. And, don't forget--motor pool vehicle reservations can now be reserved using 25Live from the Lane Events Calendar link listed on Lane's home page. Contact Russ Pierson, 5727.

HOUSEKEEPING
An enormous amount of work was completed by the custodian team to get Building 30 ready for the grand opening and to get other buildings deep cleaned, some more than once due to the construction dust. The warehouse is stocked and ready to replenish supplies. Trash containers have been distributed to numerous classrooms and offices. A special thanks goes out to the Housekeeping team for their extraordinary hard work. Please contact Housekeeping at 5578 if additional cleaning services are or become necessary in your area. Please remember--food and drink are not allowed in classrooms. Over the summer, Housekeeping extracted numerous stains from newly installed carpet in classrooms. We would greatly appreciate those responsible for conducting classes in the rooms they have been assigned to kindly ask their students to avoid bringing food and drink into the classroom. Contact Katherine Vos, 5561.

PUBLIC SAFETY
Keyless Access: This week, the integration of the R-25 was made with the keyless entry software. It's normal to have a few snafus and we are addressing these issues as we learn about them. Please make sure that your events, classes, meetings, etc. are scheduled on R-25. This includes your normal business hours. If you need the building open prior to normal business hours, you can schedule an unoccupied space such as a room or hall to ensure the building is open at the time you want it to be open. Instructors who desire to enter their classroom early should note the extra time needed in the "pre set up" portion in R 25. The classrooms that have keyless access can be entered if the instructor's key card is programmed for that classroom. Key cards may be obtained Mondays through Fridays from 8 a.m.-1 p.m., and 2-5 p.m. Please contact Public Safety at 5558 or e-mail Jim Harris if you experience any keyless entry access issues. Thank you for your patience! Contact Katherine Vos, 5561. SAFETY TIP Public Safety has noticed an increase of items and money being removed from employees desks. Please do not leave money or any valuables unsecured in your office or desk.

September 21, 2010
CONSTRUCTION AND REMODEL PROJECTS FINISHING AND MOVE-IN PROCESS
FMP staff and contractors are in the process of wrapping up construction and remodel work on many projects. Some "punch list" items and/or items that are in the scope of work but are small in nature may continue into the fall term. Items that are not in the original scope of work and are "after the fact" type ideas or requests that faculty, managers, staff, or others would like for future consideration should be coordinated through their respective college "Project User Group" leaders and administrators or (if urgently needed) through an e-mail or phone call to the respective FMP project coordinator per the following:

David Amundson, ext. 3455: Building 2, 6, 10.
Mark Richardson, ext. 3426: Building 4, 5, 19, track and soccer fields.
Brian McMurray, ext. 5829: Health and Wellness Center, Longhouse.
Lynn Atkins, ext. 5131: Concrete replacements, building 10, project employee work.
Angela Fazio, ext. 3428: All maintenance projects, including parking lots, painting exterior walls of buildings 4/5, and power washing work, many other items.
Toby Kubler, ext. 3458: All moves and relocations.
Mike Sims, ext. 5569: All surplus property and recycling issues.
Anna Scott, ext. 5805: All renewable energy projects.
David Smith, ext. 3433: Keyless entry, fire alarm systems, exterior lighting, and solar station.
ennifer Hayward, ext. 5594: All indoor air quality testing, other sustainability related items.
FMP and bond budgets are very limited and committed so any extra or added items will be very carefully reviewed and evaluated. Many items will not be added after the fact. We just do not have extra money in the bond for new or additional project scope items. All FMP operations maintenance related items must be requested in our normal work request process. Please refer to the FMP college web site for maintenance request process. Thank you for your support regarding the process requested above. FMP staff has limited resources so will not have much resource time to pick up "extra" or "new" work before the first week of the fall term. Urgent issues that affect instruction spaces, safety, or compliance regulations should still be requested. We will do our best to provide a smooth and helpful service during this exciting and yet challenging period. We hope you are pleased with the work we have done this summer. Thank you. Contact Dave Willis, 5566.

INNOVATIVE WASTE MANAGEMENT STRATEGY IN NEW SPACES ENCOURAGES RECYCLING
Lane continues to be a leader among colleges and universities in innovative waste management strategies that encourage reducing, reusing, and recycling. New this year in Buildings 2, 4, 5, and 30 are recycling stations in hallways. The old waste management model was to have only garbage cans in every room that was emptied by FMP staff. Our waste studies showed that most of this material was recyclable, but was going into the trash. People who wanted to recycle would have to take recyclables to a remote location. The old model encourages occupants to throw everything in the trash and requires people to make an extra effort to recycle. In the new model, recycling stations are conveniently located in hallways near the exit to every classroom and building. Building occupants will place all classroom and office discards in the appropriate bins at these stations. This new system saves time and money, creates more savings and revenue, looks better than freestanding units, and allows occupants better access to recycling. Cardboard recycling will continue to be collected outside buildings. There will be information about where to place cardboard posted near the recycling stations. Thanks for recycling and helping to make Lane a sustainability leader. Contact Mike Sims, 5569.

September 15, 2010
HOUSEKEEPING
Hard-floor finishing, carpet extraction, office detailing, and window cleaning are on track. Many areas that have received deep cleaning services have been re-littered with dust from nearby construction projects. Please let housekeeping know if your area needs to be cleaned again and they will do their best to service your area. The two-week period prior to fall term will be dedicated to floor refinishing, deep cleaning, dusting, restroom detailing, and set up in Buildings 4, 5, and 30. The construction work in these areas will soon be finished and custodians will address the cleaning needs to ensure they are ready for the start of fall term. Contact Katherine Vos, 5561.
INFRASTRUCTURE
This week, Allied Fire and Security intends to install and activate the 25-Live integration that will control the electronic doors on the main campus. The system is designed to read room reservations and will automatically unlock and lock the doors of the rooms associated with those events. Contact Katherine Vos, 5561.
PUBLIC SAFETY
Keyless Entry: Currently, more than 1,170 keyless access cards have either been issued or are ready to be issued. If you have not received your key card yet, please check with your "key authority" and see that a request has been generated. Generally, Public Safety has staff available between 8 a.m. to 1 p.m. and from 2-5 p.m. who can issue the card in under five minutes. Just call Public Safety at 5558 to confirm the availability of staff who can issue the cards. If your key-card becomes lost or stolen, call the Public Safety office immediately. Your card will be deactivated and a replacement card can be made available to pick up at the front desk of the Public Safety office within an hour. Contact Katherine Vos, 5561.
PROJECT UPDATES-
DOWNTOWN CAMPUS BUILDING
The Board of Education took important steps at its September meeting to move the Downtown Campus building project forward. They awarded a contract for project management services to the firm of Gerding Edlen. This is the same firm that provided those services for the feasibility report. They approved the construction management general contractor (CMGC) method of project delivery, and decided that the college would build and own the student housing part of the project instead of turning it over to a private developer. Also discussed were some options for financing the whole project.
The architects prepared some design options for the first floor of the academic building and the student housing units. These were reviewed and commented on by the management team and the housing subgroup respectively. The next iteration of the housing design will be brought back for review on September 17 and the next iteration of the academic building design will be reviewed on September 22.
Building controls, commissioning and geotechnical investigation, and a other work is underway. Contact Bob Mention, 5747.
SOLAR STATION
The electrical contractor continues to install PV panels and necessary components for the first five Level I charging stations and expects to complete this work this week. In November, the components of the first five dual Level I stations will be replaced and converted to dual Level I/II stations. In addition, five more stations will be installed that will bring the total of dual Level I/II stations to 10 which will complete this project. Parking and passage impacts immediately around the Solar Station work area will continue throughout the week. Contact Dave Smith, 3433.

July 26, 2010
FACILITIES, MANAGEMENT AND PLANNING
FMP crews continue power washing work around the Center building. In addition, crews have began working on the refurbishing and painting many outdoor handrails and benches. Contact Angela Fazio, 3428.
PUBLIC SAFETY
Please don't wait, keycards await! Public Safety is open to issue keycards Monday through Thursday from 8 a.m.-1 p.m. and 2-5 p.m. Building lock/unlock schedule changes should be sent to both Jim Harris and Katherine Vos.
To reduce delay in having a building open, please ensure that your event/class is posted on R25.
Public Safety maintains all found property: items such as books, coffee cups, keys, bikes, cameras, thumb drives, backpacks and much more. Please contact the Public Safety office if you have lost a personal item. Let's work together to link found property up with its owner. We ask that all found property is delivered to the Public Safety office within 24 hours of receiving it.
Contact Katherine Vos, 5561.
HOUSEKEEPING
Housekeeping is hiring temporary summer help to assist custodians with deep cleaning projects. Current summer cleaning projects underway include windows, private office cleaning, and high dusting in open buildings. Contact Katherine Vos, 5561.

July 20, 2010
FACILITIES UPDATE
MAINTENANCE WORK REQUESTS
Facilities, Management and Planning has a written procedure for proper documentation and tracking of maintenance work requests. The process provides a best chance for getting results on requested items. When requesting a work request for the maintenance department, please ask your division/department dean/director or designated administrative support person to follow the following procedure: 1. Enter the following URL in your browser: www.e-mpulse.com/mpulse/infonet 2. At the login screen, right click on the cork-looking area of the window, choose 'Save Shortcut', and save to desktop. You can rename the shortcut icon that will be created if you prefer. Delete any old shortcut. 3. Login with your login username and password. 4. Database: In the field 'Database' enter LCC. You should only have to do this the first time you log in. 5. Please fill in the following fields with the details required of FMP in order to process the request and avoid further delay: * Description: Write a brief description (3-4 words) of your request. Begin with the building and room numbers, eg. Bldg. 7/205 Repair Pencil Sharpener, Keys-John Doe, or Motorpool-Jane Doe, depending on your request. * Requester: Your name if not already filled in. * Phone Number: Your extension * Department: Select your department from the drop-down list. * Campus: Select the campus from the drop-down menu. * Work Order Type: Select the most appropriate type from the drop-down menu. * Account Number: Enter the FOAP account number that you want FMP to charge any applicable expenses. * Est. Cost: Ignore. You may leave this field blank. * Requester E-mail: Enter your e-mail address. * Description/Instructions: Enter a detailed description of your request. Include contact name(s), phone number(s), and location. 6. Click Submit (or 'Reset' if you want to start over). 7. A confirmation screen with your Work Request number will be displayed and you can print your request or submit another work request. You may have to disable pop-up blocking tools that may be set to allow the confirmation to print.
MAINTENANCE WORK REQUEST TRACKING SYSTEM You can also select your name or your department to view work orders submitted by anyone in your department. Pending means the request has not yet been converted to a work order, Open means a work order has been issued, and Closed means the work order is complete. You can save your default setting once you have the filters you want by clicking on 'Save Disk' on the right side under the 'Search' bar. If you have any questions regarding this process or if you need additional support, call the FMP office at extension 5216 or send an e-mail to facilitiesoffice@lanecc.edu General note: FMP currently has over 600 open work orders. Many of these requests will be completed this summer. Many will be canceled or deferred. We will make an attempt to provide each requestor an e-mail notification if a request is canceled or deferred due to resource availability or prioritization processes.
LANDSCAPING IMPROVEMENTS The FMP Landscaping and Grounds team is working hard to complete the landscaping upgrades around the Longhouse building before the fall term. The Lane County Sheriff's work crew will also be on site the week of July 26-29 doing various grounds work for the college. Contact Frank Drengacz at extension 5567 for additional information.
TRUCK TRAFFIC CONSTRUCTION/SAFETY NOTICE Please be very careful when parking in parking lot N this summer. The construction projects on campus have resulted in a huge increase in large truck and equipment traffic in lot N.
FMP TEAMS WORKING 6 DAYS PER WEEK There will be crews and teams working Monday through Saturday through the remainder of the summer in order to complete outside and inside maintenance assignments. These include power-washing concrete surfaces 10 hours per day on Friday and Saturdays. Contact Angela Fazio on extension 3428 for additional information.
SMOKING SHELTER RELOCATIONS Four of the existing smoking shelters will be relocated in August. Notices of this change are now posted on the shelters. All people that smoke will be asked to smoke in the designated smoking shelters located in parking lots B, L, M, and N. The smoking shelters will be painted red and provided with appropriate signs. The remaining shelters that are not relocated will be removed prior to the start of fall term. For more information on this topic, please contact Wendy Simmons, committee chair, extension 5551, Dennis Carr at extension 5585, or David Willis at extension 5566.

June 29, 2010
FACILITIES UPDATE
PUBLIC SAFETY UPDATE
Keyless Access: Child Care is in the commissioning process. Public Safety is open on Fridays to better serve faculty and staff who need to obtain their key cards. Lunch hour is 1-2 p.m.
Special Event Public Safety Services Reminder: If Public Safety services are needed for a special event, please make your request well in advance so there's time to schedule additional officers. Be sure to submit an ICO at least a month in advance to Public Safety. For all emergencies including medical emergencies, please call 5555. Please call 5558 for non-emergency inquiries. Have a safe summer! Contact: Katherine Vos.

HOUSEKEEPING UPDATE
Custodians are starting deep cleaning projects. Housekeeping is hiring three additional temporary custodians to assist the team with summer deep cleaning projects.
Special Event Housekeeping Reminder: If custodial services are needed for a special event, please make your request well in advance so there's time to schedule custodians. Be sure to submit an ICO at least a month in advance to the housekeeping coordinators. Contact: Katherine Vos.

FACILITIES, MANAGEMENT AND PLANNING UPDATES
During the summer, indoor temperatures may differ from what you may have experienced during the spring. As people adjust to warmer outside temperatures, facilities staff often get a large increase in the number of requests for temperature adjustments to interior spaces. College guidelines have been established to both save energy and provide a standard on which to apply resources for improvements and customer service. Please read the following college indoor temperature guidelines before responding to temperature related requests for services:

INDOOR TEMPERATURE GUIDELINES
Facilities Management and Planning understand the importance of a comfortable work and study environment and want to work with everyone to save energy and maintain comfort.
With the change of season upon us this is an appropriate time to remind everyone of the indoor temperature guidelines, adopted in 2006 as part of the energy policy, and our effort to balance a comfortable learning and working environment with energy conservation. We recognize that comfort varies for individuals, and have developed indoor temperature guidelines based on scientific studies to create comfortable conditions for the greatest number of students and staff.
Warm Weather Month Guidelines: 74 to 77 degrees F
Cool Weather Month Guidelines: 68 to 73 degrees F
Ancillary Space (Hallways, Lobbies, Stairwells): 63 to 82 degrees F
Notes:
During transition months, such as October and April, guideline ranges expand to 68 to 77 degrees F. These expanded ranges also apply during extreme weather conditions and periods of high electric demand.
Guidelines are applied during normal business hours.
Staff and students are encouraged to wear clothing that can be adjusted to maintain personal comfort.
If you feel that temperatures are too high (higher than 78 degrees F), or too cool (lower than 68 degrees F), in your area, please contact Facilities Management and Planning at 5216 or e-mail at facilitiesoffice@lanecc.edu .
Summer Maintenance Items Completed by the FMP Trades Team and Custodial Team:
The following items are prioritized to clean up, paint needed items, refresh the campus, and get it ready for another busy academic year.
* Power washing concrete surfaces. This work is noisy and will take most of the summer starting July 9.
* Longhouse interior finish work and exterior landscaping work will continue through early September.
* Smoking shelters will be relocated to the parking lots per Wendy Simmons, Tom Oroyan, the smoking committee, college council, with the help of the FMP trades staff and contractors.
* New counters and some cabinet work will be constructed and installed in building 5, and having FMP trades do this work saves bond project renovation funds.
* A new fence will be installed near building 12 to secure auto body instructional program vehicles.
* Handrails will be repaired and painted.
* Concrete stairs will be repaired as needed.
* Doors associated with the new keyless access system will be re-painted and approximately 130 new door closers will be installed.
* Parking lot improvements and maintenance items that include sealing and re-striping the Cottage Grove parking lot. Some additional ADA accessibility stalls will be added.
* Interior light lamps that have burned out will be replaced.
* Over 80 top priority safety related work orders will be completed and nearly 150 to 200 work orders per month will be completed.
* Relocating and moving furnishings and equipment associated with buildings 2, 4, 5, 6, 19, 30, and the Native American Longhouse and as needed to support the renovations and improvements made on campus this summer.
* Grounds improvements around building 3, the new Health and Wellness Center, and the new Native American Longhouse.
* Completing housekeeping deep cleaning activities in many areas. Katherine Vos has a detailed list of items to complete.
FMP is currently using the following work request prioritizations as a starting point to evaluate needs and requests and to cancel items that would be aligned with "wants" or "nice to have" or simply a convenience or aesthetic improvement item. Due to limited resources and the need to focus our efforts, we are forced to cancel or postpone many of the lower priority work requests. The process of evaluating work orders is ongoing and we do request that only top priority work requests be submitted. It is our intention to send an e-mail to each requestor of work requests submitted that were canceled or postponed. We are also planning to implement a new work order management system during the next fiscal year that will allow better tracking, reporting, resource management and prioritization, and enhanced communication of all work requests. The cost of this new system will be very minimal.
FMP Work Order Priority Criteria:
Priority 1:
* Urgently needed to maintain function in buildings and instructional areas such as emergencies involving HVAC, lighting, or other necessity required to maintain function
* Immediate urgent safety or health threat, severe risk, or high exposure frequency
* Indoor Environmental Quality (IEQ) issues
* Urgent projects needing to meet or maintain strict regulatory compliance rules
* Life cycle R.O.I. > 50%
Priority 2:
* Minimize damage to existing systems
* Moderate safety or health risk and exposure frequency
* Code compliance issues
* Functional need
* Achieves sustainability commitments
* Meet or maintain compliance with college policies
* Life cycle R.O.I. > 25%
Priority 3:
* Reoccurring finishes or furnishing replacements
* Asset protection requirement
Priority 4:
* Want, not a need
Note: Work requests associated with future bond projects or that are located in areas that are considered for future bond project work will be given a higher level review with increased probability that the request will be postponed until the bond work is designed and implemented.
For questions regarding what the FMP trades team is doing this summer, please contact Angela Fazio at 3428.
GROUP BUS PASS AND STICKERS FOR SUMMER TERM
Students or staff taking a credit class on main campus or at the Downtown Center (DTC) are eligible for a LCC bus pass good for the entire term. Stickers for summer term will be available beginning June 29 at the Titan Store return window or at the DTC. Visit http://www.ltd.org/ for changes to the LTD summer schedule as well as service changes for the 2010-11 year. The #81 LCC/Harris will not operate on Saturdays during the summer beginning June 13. Contact: Jennifer Hayward, 5594.

June 1, 2010
FACILITIES UPDATE
HOUSEKEEPING
On June 2, Housekeeping will support Lanestock by focusing cleaning efforts at impacted locations. Post Lanestock cleaning needs or emergencies can be called into the facilities office at 5216 or an e-mail sent to facilitiesoffice@lanecc.edu Contact Katherine Vos, 5561.

PUBLIC SAFETY
Public Safety is supporting the June 2 Lanestock with additional officer coverage. Utilizing education and prevention methods. Officers will be assigned to patrol on bikes, T-3 and patrol cars to ensure a safe event for attendees. Officers will be prepared to respond to vehicle prowls, illegal drugs and alcohol use along with other typical activities that occur at concerts. If you have a safety or medical emergency, please contact our emergency line at 463-5555. Contact Katherine Vos, 5561.

May 25, 2010
FACILITIES UPDATE
HOUSEKEEPING UPDATE
Summer extra help custodial labor has been reduced from six to two timesheet staff. Housekeeping will strive to complete private office cleaning along with numerous deep cleaning projects. It is probable that given the recent reduction of temporary summer help, private offices and deep cleaning projects may not be accomplished as scheduled. Additionally, custodians will be utilizing their "special vacation leave" and will be scheduled off on Fridays (June 18 - July 27) when the campus is closed. Therefore, campus events hosted on Fridays will not receive housekeeping services until Monday evening when custodians return. Contact: Katherine Vos.

PUBLIC SAFETY
Public Safety has a second bike patrolling the campus. Officer WD Perkins and Bill Speicher are the current bike officers. Need a card key? You can obtain your keyless access card key at the Public Safety office between the hours of 8:30 a.m. - 2:30 p.m. Operations Manager Katherine Vos is suiting up! Over the summer, Katherine Vos plans to complete private security training and starting fall term, provide coverage as needed. Contact: Katherine Vos.

May 18, 2010
FACILITIES UPDATE
HOUSEKEEPING
Housekeeping is in the process of developing a summer deep cleaning project list. Summer term is when floors are stripped and refinished, carpets are cleaned, and staff offices get dusted and vacuumed, among other project work. The process for increasing the on-call custodian list to accomplish the added project work is under way. Contact Katherine Vos, 5561.

PUBLIC SAFETY
As buildings come online and are equipped for keyless access, Public Safety is where staff will obtain the keyless access card for door access. Cards can be obtained from Public Safety between the hours of 8:00 a.m. and 2:30 p.m.

Public Safety, through an innovation grant, has received funds to purchase a second bike used for patrol on campus. Using bikes on campus supports college sustainability as we do our part to reduce our carbon footprint. Contact Katherine Vos, 5561.

May 4, 2010
FACILITIES UPDATE
If you have a grant funded project that has any facility or equipment portions in the scope, please contact facilitiesoffice@lanecc.edu to have a work request started with all critical information such as specific schedule, budget, and scope information.

Major Maintenance funding in the Facilities management and operations budgets is good for the students at the college. Wayfinding improvements are funded out of the major maintenance budget. The Wayfinding committee lead by Tom Oroyan reviews signs and kiosks for accuracy every quarter. Improvements are being made throughout the year. Students are then better able to find their way to classes and important events. If you have any questions or comments regarding wayfinding on the college campus, please contact Tom at oroyant@lanecc.edu Contact: David Willis, 5566.

April 13, 2010
FACILITIES UPDATE
If you would like to see what is happening in facilities, please visit our web site at: http://2011sitearchive.lanecc.edu/facilities If you have any facilities needs that require facilities support, it is a good idea to submit a work request to: facilitiesoffice@lanecc.edu or call the facilities office at 5216.

Summer facilities projects are well along in the planning phase. If you have a need for urgent facilities support between May 1 and October 1, please be sure to submit a work request or send an e-mail to facilitiesoffice@lanecc.edu or call the Facilities office at 5216. Provide the building, room number or area, nature of the need, schedule that the work should be completed within, funding sources if you have a grant or other source of funds, and the contact information for the request. Refer to the COPPS procedure at: http://2011sitearchive.lanecc.edu/cops/fcom.htm for information on how to request remodeling or other facilities support. If you have special custodial requests, please refer to COPPS procedure at: http://2011sitearchive.lanecc.edu/cops/facmain.htm or call Katherine Vos at 5561.

In the event of an emergency, please contact the public safety office at 5558 during the day, Monday through Friday and at 5555 after hours and on weekends. If the emergency is fire or medically related, please just call 9-911 and then call the public safety office. If the emergency is facilities related and it occurs during the day, please do call the facilities office at 5216. We do have an Emergency Plan located in COPPS at: http://2011sitearchive.lanecc.edu/cops/eplan.htm which covers most everything possible.

April 6, 2010
FACILITIES UPDATE
Plans for summer project work are now underway. If you have any grant-funded projects that contain facilities-related improvements that you want to be included in planning efforts, please send an e-mail to facilitiesoffice@lanecc.edu and write details of your work request. New requests are now beyond the announced "submit by" due date to be considered for inclusion in the FMP department planning work for the upcoming summer season. We will, however, accommodate requests if at all possible, so please continue to submit them if you have funding sources such as grants that expire during the next six months. If you have any facilities related need, please call 5216 or send an e-mail to facilitiesoffice@lanecc.edu. All work will be prioritized with available resources.

If you have noticed a wet ceiling tile or a puddle of water on the floor inside any of our buildings, please call the facilities office at 5216 or e-mail the facilities office at facilitiesoffice@lanecc.edu. This has been a very wet week. The facilities office has not had any roof leaks reported. This may be due to the extensive repair work that was made to the roofs on building 17 and several other buildings, plus the new roofs which were installed on buildings 4, 5, and Center last summer. We want to be very responsive to roof leaks and your visual observations will help us identify these problems quickly. Thank you once again for your help in this matter.

Parking during the first week of the spring was adequately accommodated with the gravel overflow parking areas which were installed last summer. On Tuesday and again on Thursday of the first week of the spring term, the gravel overflow parking areas were at or very close to capacity.

Korrie Gernert and Kristine Briganti will both be joining the FMP office on Monday, April 5 as part-time administrative support specialists answering the phones on the facilities office extension (5216), administering the motor pool program, and conducting other customer service and facilities office administration activities.
A few of the exhaust fans servicing the restrooms on campus were inadvertently tied into the fire alarm upgrade controls project and were "turned off" whenever the fire alarm systems were in a fault condition. Fault conditions have been occurring as part of the upgrade process, and were expected (to some degree), and are now being corrected. If a restroom on campus feels "stuffy" to you, please notify the facilities office at 5216 or e-mail the facilities office at facilitiesoffice@lanecc.edu The facilities staff will work with SecureCom to correct issues of this nature as soon as possible.

March 17, 2010
FACILITIES UPDATE
IF YOU HAVE A WORK REQUEST that you would like Facilities Management and Planning support such as a maintenance related item, physical building issue addressed, or a grant with a facilities component, please e-mail: facilitiesoffice@lanecc.edu or call extension 5216. If you have an emergency, please follow this same procedure but state the location, nature of the incident, who you are, and if there are any urgent safety or impending issues that must be addressed right away. If you have an immediate indoor air quality issue that must be addressed right away, e-mail facilitiesoffice@lanecc.edu, call extension 5216, follow this COPPS procedure located at: http://2011sitearchive.lanecc.edu/cops/envqual.htm, and fill out the indoor air quality form located at: http://2011sitearchive.lanecc.edu/facilities/IEQ/reportingform.html. Facilities Management and Planning staff will make this a top priority with available resources.

ALL IMMEDIATE SAFETY ISSUES shall be reported to facilitiesoffice@lanecc.edu and extension 5216, and the Public Safety office at extension 5558 or after hours (after 5 p.m.) at 5555. Lane has 24 hour, 7 days per week dispatch service with either internal or Junction City Police department trained and professional dispatch service to expedite response as quickly as possible to your immediate needs. Please follow the Emergency Plan located at: http://2011sitearchive.lanecc.edu/cops/eplan.htm for immediate guidance in response to emergencies that may come up. Emergencies such as severe weather, natural disasters, fire, explosions, hazardous materials accidents, criminal activities, blood borne pathogens, etc., are all described and procedures are described for your reference during an emergency. Proper communication in an emergency is very important. We have a trained emergency response team at Lane and trained professionals on staff who are prepared to respond in the event of an emergency.

PHYSICAL INVESTMENTS IN THE INFRASTRUCTURE at the college are continuing, to help ensure proper communication systems are in place and to improve the safety and health of the campus and work environments. The fire alarm and mass communications systems are nearly all complete on the main campus. Areas that may not be 100 percent will be completed within the scopes of the upcoming bond project remodels. These systems will provide fire alarm and verbal instructions in the event of an emergency on the main campus. Pre-recorded messages are in the process of being prepared for various emergencies. By next fall term, these systems will be in place, tested, and ready in the event of an emergency. Exterior lighting improvements have also been made throughout main campus and parking lot areas. These improvements have increased lighting levels far above minimum standards for exterior lighting needs. Keyless entry systems on exterior doors on buildings are being installed on the main campus to provide improved access during hours when the campus is closed to the public and on weekends. This system will save at least 8 to 12 hours per day in labor unlocking and locking doors manually. In total, several million dollars in investment have been made in the last 12 months to improve the safety and health of the Lane campus for its faculty, students, staff, and visitors. Many thanks to the Public Safety staff, FMP staff, David Smith and Carl Hassman, Susan Tatar, Katherine Vos and Jim Harris, Dennis Carr and Greg Morgan, Todd Smith and Bob Mention for their hard work on these very valuable and needed improvements.

SPRING BREAK MAINTENANCE and project work is being planned. E-mail communications will be sent as needed to make sure everyone in each respective area of work is up to date on what we are doing.

MIKE SIMS IS CLEANING OUT SURPLUS PROPERTY STORAGE AREAS to allow space for upcoming project staging area needs. If you have a need for office furniture or equipment, please contact Mike Sims at 5569. You may also reference the procedure noted at: http://2011sitearchive.lanecc.edu/cops/sustrecy.htm. Mike and the FMP staff will be happy to line you up with some of the items in our surplus property areas. Re-using furniture and equipment helps save the college money and supports the sustainability core values of the college.

THE FACILITIES TRADES TEAM is making some progress on the number of outstanding priority one emergency and safety work orders with an overall reduction of over 25 percent in the number of these work requests since last October. Great work on these top priority work orders: Lynn Atkins, Rob Atkins, Steve Kayl, Tom Garrett, Terry Starr, Chris Kamely, Kevin Williams, Jerry Hardison, Carl Hassman, David Packnett, Frank Drengacz, Craig Marsh, Dan Conklin, Andy McClure, Jeff Kerr, and the rest of the FMP Trades teams.

February 16, 2010
FACILITIES UPDATE
Planning for summer maintenance projects is under way. If you have a grant funded project that has facilities components to it and a timeline for completion by the fall of 2010, please write a work request, send an e-mail to: facilitiesoffice@lanecc.edu, and schedule a meeting with David L. Willis, director of Facilities Management and Planning, to review the scope of the work. All requests will be considered and prioritized with available resources.

Planning for summer deep cleaning projects is also under way. If you have a particular deep cleaning need that you would like to see considered for inclusion in this effort, please write a work request, send an e-mail to: facilitiesoffice@lanecc.edu, and schedule a meeting with Katherine Vos, operations manager for the Custodial and Public Safety departments to review the scope of the work. All requests will be considered and prioritized with available resources.

The Safety Committee met this week and is currently conducting a survey of the main campus to identify any exterior handrail needs associated with existing concrete stairways. This information will be considered as we plan future improvements to the campus.

Mike Sims is now the designated coordinator for the exterior building trash and recycling container services. Please contact Mike Sims for all issues, requests associated with the emptying and servicing of these containers. Mike is coordinating closely with specialized support services staff and general FMP services staff to provide this service. If you have any requests associated with this work, please fill out a work request, send an e-mail to facilitiesoffice@lanecc.edu, or schedule a meeting with Mike Sims to review the request. Facilities contact: David L. Willis.

February 9, 2010
FACILITIES UPDATE
The Facilities teams continue to plan a substantial number of remodel and renovation projects with work to begin late spring and will last throughout the summer season. If you have any crucial instructional or departmental specific needs that require attention for the operation of your department or programs, please send an e-mail to facilitiesoffice@lanecc.edu . We will do our best to accommodate your requests. If you were on campus last summer, you know just how busy the construction and remodel efforts can get. This next summer looks to be just as busy. As we get a little further along in the planning processes, FMP will share details on which areas will be impacted by the planned remodel and renovation work and when to expect it. Thank you for your consideration in sending FMP e-mail notification regarding your scheduled events, special department needs, and any concerns you wish to bring to our attention.

February 2, 2010
FACILITIES UPDATE
Parking lot use is easing up with enough space in the parking lots and use of the overflow gravel areas most days.

"No bicycles, No skate boards, No roller blade" signs are being added to main campus entrances for the safety of pedestrian traffic on campus sidewalks. FMP has been notified of several "near misses" during the past term. The Safety Committee has recommended that these signs be installed right away. The grounds team will install these signs during the next week.

If you have a priority one safety concern or need in your area, please continue to write work requests. Priority one work orders are defined as urgent safety, indoor air quality, instructional space lighting or temperature items, regulatory or code compliance, or urgent facility infrastructure items that require immediate attention due to the adverse impacts to the mission of the college. FMP staff remains committed to the priority one work requests. All other work requests will be reviewed and prioritized based on available resources. The FMP trades folks are making great progress on completing priority one work requests in a timely fashion. Many thanks to everyone involved as we focus on these immediate needs. If you have an immediate need, please continue to call the facilities office at 541-463-5216. , e-mail at facilitiesoffice@lanecc.edu or have your administrative staff fill our an MPulse work request.

Public Safety officers and leadership continue to provide stellar services to the college. Various incidents and concerns are responded to each week with promptness and professionalism that avoid potential impacts to the college.

The custodial team continues to work extremely hard to provide the best possible cleaning services to all areas. We continue to look for ways to improve our services to the college within our available resource constraints. Since we are short-staffed anything that faculty, staff, and students can do to help is greatly appreciated. Just picking up a piece of paper that is lying on the floor or concrete sidewalk as you walk around the campus or placing cigarette butts in their designated trash receptacles can be a great help. If you are aware of a pressing cleaning need, please contact Katherine Vos at 541-463-5561. Many thanks to all of our custodians. You are making a huge positive difference here at the college.

January 26, 2010
FACILITIES UPDATE
The Oregon Facilities Directors conference meeting was held at Lane on Thursday and Friday, January 21 and 22. Presentations were given on Lane's deferred maintenance and bond projects, recycling, energy conservation, sustainability, lighting improvements, the health and wellness building design, state and federal intergovernmental agency funding resources and many other options that can be sourced to leverage capital investment budgets, and CCWD seismic grant programs. A tour of the health and wellness and longhouse projects was given. This was a very successful conference with facility directors and other staff from eight community colleges in attendance. Much information was shared which will help all of the community colleges in their project and operations activities.

Parking lots have continued to fill up on most weekdays by 11 a.m. and then begin to relieve by 3 p.m. We may continue to experience very highly used parking lots, including overflow parking areas for a few more weeks. Please do park in designated areas to allow proper access to buildings and clear paths for emergency vehicles. Landscaping areas are being damaged by vehicles parking in un-designated parking areas.
Please do not keep organic trash in your office. Items such as left over lunch or break food, pop cans, and fruit can produce odors and airborne contaminants. Bugs and other pests can also be attracted to these food sources.

Motor pool vehicles have been equipped with snow tires or studded tires for winter driving conditions.
Facilities trades mechanics and staff are working primarily on priority one work orders. These work orders include safety, emergency, indoor air environmental quality, regulatory or code compliance, and instructional space lighting and HVAC items. Most of the other work orders are being placed on hold pending financial resources.
Housekeeping services will begin notifying managers or designees in areas that cannot be cleaned when resources are not available. This can occur when scheduled vacation time for employees coincides with employees calling in sick. We do not have resources to cover for custodians when they are not all working. Restrooms and other critical areas will continue to get cleaned every day.
A new bicycle rack recently was installed adjacent to the main sidewalk from parking lot N, near building 7. Two new bicycle racks were installed near the main LTD bus terminals in the main west entrance of the main campus.

Although we have had a rainy wet week, very few roof leaks have been called into facilities this past week. If you notice wet ceiling tiles or wet spots on floors, please contact the facilities office at 541-463-5216.


	>> Return to Lane's Homepage >> Return to Facilities Management and Planning Main Page >> Return to top of page Lane Community College - Facilities Management and Planning - Building 7, Room 204 4000 East 30th Avenue, Eugene, OR 97405 - (541) 463-5216 Please direct comments about this site to mckeans@lanecc.edu Revised 11/28/11 (sm) © 1996-present Lane Community College