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Procedure: Emergency Plan Introduction The Lane Community College Emergency Plan includes:
In the following text, where a specific position is listed, it is assumed that the designee for that position may also function in that role. Employees should become thoroughly familiar with this plan and with the companion Employee Emergency Manual, particularly for events that relate to or impact an employee's work environment and safety. Questions about this plan should be referred to College Operations at (541) 463-5503. Return to top of Emergency Plan Return to top of Emergency Plan
Return to top of Emergency Plan
The Emergency Director will consult with the Emergency Response Team (ERT) to determine whether an emergency exists and the nature and extent of any emergency. If it is determined that an emergency exists, the Emergency Response Team will convene at the pre-determined location listed in the Red Book. The ERT will decide on an appropriate course of action, the content of a public statement and appropriate actions given the nature of the situation. Return to top of Emergency Plan Active Shooter on Campus/Lockdown Situations where one or more individuals are using deadly force against many people are very fluid and changing. It is impossible to anticipate exactly how the situation will evolve. It is impossible to provide absolute guidelines. Thinking through possible actions now may give you an important advantage. Active shooter incidents can happen at any location where people gather and usually start quickly and without warning. Call 911 and (541) 463-5555 as soon as you can do so with relative safety. Decision Making for Active Shooter on Campus/Lockdown In the initial phases of an active shooter situation individuals will need to make decisions based upon their assessment of the situation. Follow all directions from law enforcement personnel. As soon as it is safe the ERT will convene to consider other actions needed by the college. All college communications will utilize the campus emergency communication plan. ACTION STEPS: Happening Now Hearing gun fire may be your first indication that something is wrong. Assess your situation as best you can and take action. In general, the more distance you can put between yourself and the shooter the better. Do not go towards the sounds of gunfire to investigate and/or try to help. Get away from the area. Try to be a moving target vs. a non-moving target. If you can not get out of the area but are somewhat distant from the shooting consider locking down as an option. You may choose to try and secure the room you are in or go to a near-by room that can be secured. Close blinds, turn off all radio’s etc., and keep quiet. Get down near the wall which the shooter is most likely to try firing through. Consider trajectory of possible bullets when taking cover. Your goal is to keep the shooter from entering your room. Quietly discuss with others in the room what you will do if the shooter enters the room. If that happens do not “duck for cover”, and become a partially exposed, passive target. If possible try to get away. Evaluate the situation as best you can before following any directions from the shooter. Lock Down Purpose: To try and keep people from coming in contact with the shooter by going to places that can be secured. Ideally, such a space has phone and internet access, but the ability to secure the space is primary. When possible the campus emergency notification system will be activated to alert people to the need for a Lock Down. It must be an individual decision whether it is best to try to flee the area or lock down. There are risks and benefits to both decisions and your decision will need to be based on your individual situation. Staff may initiate a lock down in place in their area when circumstances dictate. Departments should have pre-determined lock down rooms. Do not set off the fire alarm in a lock down. People may become targets by orderly leaving the buildings and gathering outside. If a fire alarm goes off while you are in lock down assess the situation before leaving your shelter. The alarm may have been set off by the shooter(s). If you smell smoke or see fire you need to exit. In an active shooter situation the first priority of police will be to neutralize the shooter(s). Consider carefully before doing anything that may cause you to be confused with the suspects – like showing a personal weapon, running toward police, etc. Cooperate with all instructions from law enforcement. Modified Lock Down Purpose: To secure exterior doors while normal activities continue within the building(s). This is used when there is a probability of a dangerous situation coming on campus and there is a need to restrict access to our buildings. Upon getting the emergency announcement to start a modified lock down staff should secure their exterior doors, close blinds and continue normal activities until notified of an all clear. During modified lock down you may let people into your building who you know personally and/or who do not fit the description of the suspect. The Flight Technology Department offers flight instruction. Although remote, the potential exists for incidents involving college owned aircraft during instructional activities. Decision Making for Aircraft Incidents The Emergency Director will be notified of any accident involving college owned or operated aircraft. The Emergency Director will coordinate with the Federal Aviation Administration, National Transportation Safety Board, authorities in the area where the aircraft came to rest, and appropriate state agencies. Communications for Aircraft Incidents An employee receiving notification of an aircraft loss should call Public Safety at (541) 463-5555 and report the aircraft type, names of all on board and current condition if known, the time and date of the loss, location of the loss and who made the notification to the college with a call-back number. The Public Safety Manager will:
The Emergency Director will:
Return to top of Emergency Plan Definition
Prevention
ACTION STEPS: Staff:
Students:
Return to top of Emergency Plan Bomb threats usually occur by telephone. The caller has a message to deliver and has chosen the telephone as the medium for this communication. Motives vary, as does the desired outcome. The most important thing to remember when a bomb threat is received is to take the caller seriously. Decision Making for Bomb Threats College Public Safety staff are trained to initially respond to bomb threat situations. In addition, they receive assistance from local fire and police authorities who are specially trained and equipped to conduct bomb searches and disposal as necessary. Local medical support is available to handle specific needs. An employee receiving a telephone bomb threat should obtain as much information as possible (voice, accent, gender, mood, background noises, exact words used, who the caller represents and why the college is a target), then call Public Safety at (541) 463-5555. Give your name and location. Employees also should use the Bomb Threat checklist provided in the Employee Emergency Manual. Dissemination of any bomb threat information to students and employees will be at the direction of the Emergency Director. Communications for Bomb Threat Events The Emergency Director, upon notification of a bomb threat against any college resource, will assess the credibility of the threat and will convene the Emergency Response Team (ERT). The ERT will make decisions on:
ACTION STEPS:
BOMB THREAT CHECKLIST:
Return to top of Emergency Plan COMMUNICATIONS All communications that are related to an emergency must be issued by the Public Information Officer (PIO). News media make announcements as soon as they receive information from the college PIO. No one except the PIO shall call the media to ensure quick and accurate reporting. Emergencies which significantly disrupt classes and services will be announced to employees, students and the public using the LaneAlert messaging system. In addition to these general guidelines, each emergency heading has specific communications information.
ACTION STEPS: Communications (Internal) Emergency information will be announced by the Emergency Response Team to employees, students and the public using the LaneAlert emergency notification system. LaneAlert allows messages to be sent simultaneously to all registered users via text messaging, phone call, and/or email. All persons should keep their information current in the LaneAlert data base by using the links in the "Home" tab on MyLane. Divisions and departments are responsible for notifying students in classrooms, laboratories, the library, or cafeteria. "All Clear" announcements will be made when the situation is stabilized. Communications (External)
TIMELY AND IMMEDIATE NOTIFICATION Lane Community College will immediately notify the campus community upon the confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or staff, occurring on campus. Examples include serious crimes, pending severe weather, possible presence of dangerous individual or animals, etc. Emergency information will be announced by the Emergency Response Team, or other authorized individuals, to employees and students using the LaneAlert emergency notification system. LaneAlert allows messages to be sent simultaneously to all registered users via text messaging, phone call, and/or email. All persons should keep their information current in the LaneAlert data base by using the links in the “Home” tab on MyLane. Divisions and departments are responsible for notifying students in classrooms, laboratories, the library, or cafeteria. “All Clear” announcements will be made when the situation is stabilized. The Emergency Director, or his appointed designee in conjunction with members of the Emergency Response team, campus public safety and facilities management and planning will determine whether to activate the LaneAlert emergency notification system. Five criteria must be considered to determine if activation of the LaneAlert system is warranted and which communications will be utilized: 1. Hazard Type
2. Life Safety / Property Protection
3. Urgency
4. Audience
5. Capabilities / Limitations
The following are authorized and trained to send messages through the LaneAlert system.
Return to top of Emergency Plan Everyone is asked to help make the college a safe place by being alert to suspicious situations or persons and by reporting them to Public Safety at (541) 463-5555 as soon as possible. If you are a victim, witness, or responsible for the safety of students or others, DO NOT TAKE ANY UNNECESSARY CHANCES. Avoid physical confrontation with the perpetrator by any reasonable means available. If a vehicle is involved, get a license number, make, model, and color if possible. Try to determine the route of travel if it is safe to do so. Safety of students and employees is the first priority. Decision Making for Crime in Progress Events After becoming aware of a major crime against a person or property in progress, the Public Safety Manager will notify the Emergency Director of the nature of the activity, steps taken by Public Safety, and advise any other actions appropriate to the circumstances. Communications for Criminal Activities The Public Safety Manager, upon notification of criminal activity will:
ACTION STEPS:
Return to top of Emergency Plan Demonstrations, protests or work stoppages can have various consequences for the college. They can adversely affect the normal delivery of educational services. These events can also pose a threat to the safety and security of students and staff when coming to, using and departing from college property. Decision Making for Demonstrations and Protests A demonstration or protest is considered a planned event if the college has been notified and the event appropriately scheduled. The Public Safety Manager will coordinate with local authorities to ensure access to and from the college, and will request any necessary assistance to ensure students, employees and properties are provided the highest degree of protection available. Every effort will be made to maintain a positive learning environment. If an event occurs without notice, the college will take all necessary actions to maintain normal operating activities. The Public Safety Manager will coordinate with appropriate law enforcement and judicial officials to obtain support for the protection of college students, employees and property as soon as possible. Communications for Demonstration and Protests The Public Safety Manager, upon notification of the event, will:
ACTION STEPS:
Return to top of Emergency Plan Physical emergencies may warrant evacuation of a building or campus. A decision to evacuate will be communicated to all affected individuals using the LaneAlert messaging system. The methods of communication will depend on the event, potential harm to people and property, and the urgency required. Specific evacuation procedures have been developed for physically impaired individuals. Decision Making for Evacuations The Emergency Response Team (ERT) will assess the event and determine if evacuation of all or part of the campus is indicated. If evacuation is deemed necessary, Public Safety and Facilities Management personnel will coordinate this activity and request appropriate local government agency support as necessary. Communications for Evacuations The Public Safety Manager, when circumstances warrant, will:
ACTION STEPS:
ACTION STEPS: EVACUATION OF PERSONS WITH DISABILITIES
Return to top of Emergency Plan Every activated fire alarm will be treated as an actual event. Evacuation of an affected building is mandatory and must begin when the alarm sounds. Public Safety and Facilities Management personnel will assist and ensure the evacuation has been completed to include support for the physically impaired. All employees must become familiar with the evacuation routes for their respective buildings and any other assigned responsibilities to ensure the safety of students and visitors. Decision Making for Fire or Explosion Upon notice of a fire situation either by alarm or college employees, employees should immediately evacuate their work area. Employees also should advise others of the situation and encourage them to leave the facility. If someone refuses, Public Safety, Facilities Management or on-scene fire officials should be notified. People should evacuate to the designated location for their building, standby for further instructions, and not return to the facility until officially advised that it is safe to do so. Communications for Fire or Explosion The Public Safety Manager or Emergency Director, upon notification of a fire on campus, will:
ACTION STEPS:
Note: for wildfires, see Severe Weather. Return to top of Emergency Plan Contamination by hazardous materials can occur by physical contact or inhalation. At the college, hazardous material containers are required to be labeled with information regarding the health hazards of the substance. Individuals who believe they have been contaminated by contact with or inhalation of a known or suspected hazardous material should immediately seek emergency response assistance. They should advise college staff of where the material is located and type if known. Decision Making for Hazardous Material Accidents The Public Safety Manager upon notification of a hazardous materials incident will:
ACTION STEPS:
Return to top of Emergency Plan A natural disaster can occur with or without notice. Earthquakes, tsunamis, floods, mudslides, volcanic activity, and severe wind storms pose a serious threat to the safety and security of students and employees as well as the physical college facilities. These events can disrupt, delay or terminate learning activities. Decision Making for Natural Disasters Some natural disasters provide lead-time to prepare and communicate with students and employees. When the Emergency Director has reasonable lead-time to determine possible effects on college operations, a decision will be made to continue, reduce or terminate college functions and/or classes. That decision will be announced to students and employees via the LaneAlert messaging system. Other natural disasters occur suddenly and require detailed pre-planning for effective response. When a natural disaster strikes without warning, the Emergency Director will:
The Public Safety Manager will:
ACTION STEPS:
Note: see also Severe Weather for information related to high winds, floods, wildfires, etc. Return to top of Emergency Plan Injuries and medical emergencies on campus may be classified as either:
Fill out the appropriate accident report for ANY injury or near miss. Decision Making for Physical Injuries and Medical Emergencies The Health Clinic is responsible for immediate medical care of persons injured on main campus, including referral and reporting. When the Health Clinic is closed, Public Safety is responsible for first aid and emergency response. Communications for Physical Injuries The Health Clinic is responsible for notification and communications about any persons they treat. Public Safety is responsible for notification and communications about any persons to whom they provide first aid or emergency response. All accidents occurring on college property that do not involve an employee of the college are reported on an Accident Report Form provided by College Operations or departmental offices on campus. Departments are responsible for completing the Accident Report Form for all student accidents in their area. The Health Clinic will complete the form when they treat a student injured in a non-departmental-sponsored activity. For accidents involving employees, see Occupational Injuries and Illnesses. ACTION STEPS:
NAME LOCATION ___________________________ _____________________________ ___________________________ _____________________________ ___________________________ _____________________________
Return to top of Emergency Plan There is a likelihood for mental health trauma or psychological trauma in the event of an emergency or traumatic incident where there are victims or witnesses. Support services are offered through Lane’s Counseling Department ((541) 463-3200). The Counseling Department networks with other agencies in the community and will call for additional support if needed. Decision Making for Emergency Events That Involve Victims and/or Witnesses The Public Safety Manager will ensure that the Mental Health Crisis Response Coordinator is notified as indicated. Communications for Crisis Events The Mental Health Crisis Response Coordinator will assess the extent of the intervention necessary and notify the Emergency Director of the situation with recommendations on:
There are three basic supports which are provided at the scene:
ACTION STEPS:
Return to top of Emergency Plan Public relations emergencies are administrative, nonphysical events such as social controversies which disrupt classes and services. Decision Making for Public Relations Emergencies The need for action will be identified by a member of the Board of Education or the Executive Team (ET). ET will convene, bring in others as appropriate, analyze the situation, and adopt a response plan. Communications for Public Relations Emergencies Working with emergency response decisionmakers, the Public Information Officer (PIO) will prepare and execute a communications plan including:
Return to top of Emergency Plan Severe weather includes rain, snow, ice, flooding, strong winds and tornadoes or similar events, that could affect the operational capability of the college or threaten the safety of students or employees. This includes conditions affecting safe travel to or from any college center. Decision Making for Severe Weather The Emergency Director will evaluate available data from personal observations, news sources, recommendations from the Public Safety Manager and the Facilities Management Director. A determination whether to reduce services, close the college or continue to operate all activities as scheduled will be made. Communications for Severe Weather The Public Safety Manager, upon notification of a predicted or in-progress severe weather event, will:
ACTION STEPS:
Return to top of Emergency Plan These events include commercial failure of services (power/water/sewage) that adversely affect the ability of the college to deliver institutional instruction or maintain a safe environment for students and employees. Decision Making for Utility Failures Upon notification that a situation exists, the Emergency Director will communicate with the Public Safety Manager and the Facilities Management Director to determine the nature, scope and duration of the loss. The Emergency Director may convene the Emergency Response Team. The Emergency Director will determine if college activities can continue, be reduced, or if closure is appropriate. Communications for utility failures The Public Safety Manager or designee will:
ACTION STEPS:
Return to top of Emergency Plan
Your first duty is to ensure the safety of yourself and those you are responsible for at the college. Do not meet with anyone who has threatened you or is an obvious danger to you. Decision Making for Violent or Threatening Behavior: For situations that pose an immediate threat of danger call ext. 5555 or ext. 5558. Refer persons who pose a potential threat to either your manager, HR, or the campus judicial system. ACTION STEPS: Verbally Abusive Behavior
ACTION STEPS: Physically Aggressive Behavior
Other Guidelines for Coping in a Potentially Violent Situation:
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>> Return to Lane's Home Page >> Return to COPPS Main Page >> Return to top of page Lane Community College - College Online Policy and Procedure System 4000 East 30th Avenue, Eugene, OR 97405 Comments about Lane's Policy and Procedure System may be sent to Tracy Simms copps@lanecc.edu Date adopted: May 1999 Date last reviewed: May 2011 © 1996-present Lane Community College |
