IT Services
Student Technology Fee

Interim Technology Fee Management Plan
May 2002

PURPOSE
The general computer technology fee approved by the Board of Education at the March 18, 2002 meeting creates a new source of revenue for the college. This interim plan is intended to guide management of the technology fee funds during the first year. A full plan is already under development and will be published at a later date.

FUND MANAGEMENT
The AVP for Information Technology, with TACT as the advisory board, manages the fund for the college. The first year of administration of this new revenue is considered a transition year. During the transition year, the fund will be used to meet these objectives:

• Adequately maintain existing technology
• Provide increased student access to existing technology
• Establish a student technology reserve fund
• Fund new technology

CRITERIA
Requests for funding with the general computer technology fee will be ranked using these criteria:

• Technology that impacts students
 
This criterion gives priority to uses that provide the greatest benefit to the greatest number of students.
 
• Alignment with college plans

This criterion gives priority to uses that support college plans and initiatives like the Technology Vision and Guiding Principles, the LASR project or SLI initiatives regarding technology that impacts students.
 
• Existing technology fee uses

Over 40 different course-related technology fees were consolidated into the general computer technology fee. This criterion gives priority to the uses of the consolidated student technology fees. This criterion is considered temporary and transitional.
 
• Other resources available to the requesting unit

This criterion recognizes that some units have multiple sources of funding available. It gives priority to units without other funding sources.

FY03 BUDGET
FY03 will be our first year with the new fee. It is a transition year from the old fee structure to the new. We expect to learn a great deal from our first year experience. To help guide our decision making we are establishing these budget goals:

 

Category	Percent of budget
Maintain existing technology	45%
Increased student access	25%
New technology	15%
Student technology reserve fund	10%
Contingency	5%

PROCESS
The AVP for Information Technology, in consultation with TACT, will manage a two-phase funding process.

• Phase I: existing technology fee uses will be funded
• Phase II: requests for new funding will be received and reviewed. Requests can be sent to the AVP for Information Technology at any time during the year. Requests will be reviewed and acted upon quarterly (July 31, Oct 31, Jan 31 and Apr 30).

• A description of the need or intended use
• A description of the benefit to students and the number of students who will benefit
• A description of how this use fits in with other unit or college technology plans
• Identify the request as new or continuing
• A cost estimate, including any unit resources being applied to this use

Request format:

• MS Word document, sent as an email attachment to the AVP for Information Technology (Stephen Pruch)
• Requests should be limited to one page
• Please use Garamond, 12pt font