Records Retention Schedule:  By Title  

Records are listed in alphabetical order by title of the record series. A series is a group of similar records which document a common function and are normally filed, used, and destroyed as a unit.

A

B

C

D

E

F

G

H

I

J

K

L

M

N

O

P

Q

R

S

T

U

V

W

X

Y

Z

A

• Academic Calendar Records
• Accident, Injuries and Incident Records
• Accreditation Records, Institutional
• Accreditation Records, Professional Programs
• Account Reconciliation Records
• Accounts Payable Records
• Accounts Receivable Records
• Acquisition Records
• Administrative Records, General
• Administrative Records, Program
• Advisory Committee Records
• Affirmative Action / Equal Opportunity Records
• Agency Sponsored Program Records
• Aircraft Maintenance Records
• Aircraft Mechanical Records
• Aircraft Usage Records
• Annual Financial Reports
• Applications (Employment)
• Applications (Student)
• Assessment, Placement, and Testing Records
• Association and Organization Membership Records
• Athlete Eligibility Records
• Athletic Scheduling Records
• Audio-Visual Materials and Equipment Loan Records

B

• Bargaining Unit  Records
• Bids and Awards Records
• Board of Education Records
• Bond Records, Financial
• Bookstore Operation Records
• Borrower Registration Records
• Budget Committee Records
• Budget Planning and Preparation Records
• Budget Records
• Budget Status Reports
• Building and Grounds Repair, Remodeling and Construction Records
• Business Continuity and Recovery Plans

C

• Capital Construction Funding Records
• Catering and Special Event Records
• Child Abuse Report Records
• Child Care Accident Reports
• Child Care Billing Records
• Child Care Daily Attendance Records
• Child Care Facility License Records
• Child Care Food Program Records
• Children's Case Files
• Circulation Records
• Class Lists
• Class Scheduling Records
• Classification Specification Records
• Collective Bargaining Records
• College Catalog Records
• College Committee Records
• College History Records
• Communicable Disease Records
• Compensation Plan  Records
• Computer Services Disaster Recovery Plans
• Computer System Maintenance Records
• Computer System Program Documentation
• Contracts and Agreements
• Cooperative Regional Library Contract Records
• Cooperative Regional Library Service Records
• Cooperative Work Experience Records
• Copyright Records
• Corrections Program Records
• Correspondence, Ephemeral
• Correspondence, Fiscal
• Course Enrollment Summaries
• Course Lists
• Course Outline Records
• Course Syllabus Records
• Criminal History Check Records
• Curriculum Development Funds Records

D

• Department of Motor Vehicles (DMV) Record
• Detail Expenditure Reports (DERs)
• Disability Services Records
• Disaster Recovery Plans (Business Continuity)
• Disaster Recovery Plans (Computer Services)
• Disaster Recovery Plans (Environmental Health and Safety)
• Distance Education Record

E

• Election Records
• Employee Benefits Records
• Employee Medical Records
• Employee Payroll Records
• Employee Personnel Records (Individual)
• Employee Time and Attendance Records
• Employment Application Records
• Employment Eligibility Verification Forms (I-9's)
• Environmental Health and Safety Plans and Procedures
• Equal Oppportunity (& Affirmative Action) Records
• Equipment and Furniture Inventory Records
• Equipment Ownership and Operation Records

F

• Facilities Inventory Records
• FCC License Records
• Federal Title IV, Program Records, Institutional
• FFELP and Direct Loan Records
• Films, Videotapes, and Sound Recordings
• Financial Aid Annual Reports
• Financial Aid Records (Student)
• Fiscal Records and Reports
• Flight Training Course Outline Records
• Flight Training Student Records
• Full-Time Equivalency  Records

G

• Game Arrangement Records
• Game Statistics
• General  Ledger and Trial Balance Records
• Governing Board Records
• Grade Records
• Graduation Evaluation Records
• Grant Records, Administrative
• Grant Records, Financial
• Grievance Records

H

• Health (Student) Insurance Records
• High School Dual Enrollment Program Participation Records
• Hold Harmless / Liability Waivers

I

• Immigration (I-9's) Forms
• Immigration (I-20's) Forms
• Immunization Records, Student Workers
• Individual Employee Personnel Records
• Information System Planning and Development Records
• Institutional Planning Records
• Institutional Research and Reporting Records
• Instructional Agreements and Records
• Insurance Claims
• Insurance Policies
• Insurance (Student Health) Records
• Inter-Library Loan Records
• International Student Records

J

• Journal Vouchers

K

• Key Issuance Records
• KLCC Administrative Records
• KLCC Award Records
• KLCC Development Records
• KLCC License Records
• KLCC Marketing Records
• KLCC Membership Records
• KLCC Program and Operations Logs
• KLCC Program Records
• KLCC Rating Service Records
• KLCC Underwriting Records

L

• Laboratory Inspection Records
• Laboratory Test Requests
• Leave (Employment) Records
• Legal Case Files
• Library Catalog
• Library Reports
• Licensure Records

M

• Mail, Copy, and Print Services Account Records
• Marketing Research Records
• Medical Records

N

• New and Revised Certificate and Degree Program Development Records

O

• Occupational Skills Training Records
• Officer Notebooks
• Organization Charts
• OSHA Employee Safety Training Records
• Overdue (Library) Records

P

• Parking Records
• Patient Satisfaction Surveys
• Payroll  Records (Employee)
• Payroll  Records (Work Study)
• Payroll  Register Records
• Peer Assistant Program Records
• Perkins Loan Program Records
• Personal  Service Contracts
• Pharmacy Prescription Dispensing Records
• Pilot Logs
• Placement Service Records
• Policy and Procedure Manuals
• Postal and Shipping Records
• Practice Schedule Records
• Practitioner Schedules
• Press Releases
• Prevailing Wage Reports Records
• Professional Development Awards Records
• Program Development Records
• Program Student Handbooks
• Publications
• Purchasing Records

R

• Receipts and Receipt Registers
• Records Management and Archives Program Records
• Recruitment and Selection Records
• Reference Records
• Risk Factor Reports

S

• Safety Committee Records
• Safety Inspection Records
• Services to Students with Disabilities Program Records
• Signature Authorization Records
• Small Business Development Center Statistical Reports
• Software Licensing Agreements
• Software Management Records
• Specialized Employment Services Client Records
• Staff Training Records
• Student Academic Advising Records
• Student Academic Petition Records
• Student Academic Records
• Student Advising and Counseling Records
• Student Athletes Eligibility Records
• Student Athlete Medical History Records
• Student Conduct Records
• Student Consumer Information Records
• Student Exchange Participant Records
• Student Financial Aid Records
• Student Government Administrative Records
• Student Grievance Records
• Student Handbooks
• Student Health Appointment Books
• Student Health Insurance Records
• Student Housing Contract Appeals Records
• Student Housing Contract Records
• Student Housing Incident Records
• Student Medical Records
• Student Records, Institutional
• Student Recruitment Records
• Student Rights and Responsibilities Document
• Subsidiary Ledgers, Journals, and Registers
• Swimming Pool Operation and Maintenance Records

T

• Time and Attendance Records (Employee)
• Title and Deed Records
• Training (Staff) Records
• Transitions to Success Records
• Tutoring Records

U

• Utility Systems and Equipment Operation Manuals and Maintenance Records
• Unemployment Compensation Claim Records

V

• Veterans Student Records
• Vehicle Pool Inspection Records
• Vehicle Records
• Volunteer Program Records

W

• Wage and Tax Statements
• Wage (Prevailing) Reports Records
• Wellness Program Records
• Work Orders Records
• Work Study Payroll Records