Records Retention & Disposition Schedule

INSTITUTIONAL RESEARCH RECORDS
Schedule Number:  166-450-0065

Institutional Research and Reporting Records 
Schedule Number: 166-450-0065 (1)

Records document the college's reporting to federal and state agencies such as the US Department of Education, National Center for Education
Statistics, State Education Department, Office of Community College Services, and the State Office of Education Policy and Planning. Reports are prepared for such topics as adult education grants; Perkins professional technical grants; student right to know; graduation rates; enrollment, course data; staff data; financial data; and other topics as needed. Also documents research and reporting for internal management information such as outcome/performance measures, public affairs information, general information regarding enrollment and demographics, ad hoc department requests, accreditation, and other topics as needed. Reporting systems include Integrated Post Secondary Education Data System (IPEDS) and Oregon Community College Unified Reporting System (OCCURS). The records include but are not limited to:

Correspondence,
Reports (hard copy, electronic, and microfilm / draft and final reports), 
Surveys. 

Retention: 
(a) IPEDS reports, OCCURS reports, and other official reports to the Office of Community College Services or U.S. Department of Education: permanent
(b) Other reports: permanent
(c) Preparation material: 1 year

Disposition:  transfer to Records Center, destroy
Responsbile unit:  Institutional Research, Assessment and  Planning