Records Retention & Disposition Schedule

PUBLICATIONS AND PROMOTIONAL RECORDS
Schedule Number:  166-450-0100

• Marketing Research Records
• Press Releases 
• Publications

Marketing Research Records

Schedule Number: 166-450-0100 (1)

Records document research done to provide information about significant events and issues affecting the college. The records are used for research, and public information and education. The records include but are not limited to:

Correspondence,
Marketing and promotional samples,
News clippings,
Notes from focus groups,
Reports,
Studies,
Surveys. 

Retention: permanent
Disposition:  transfer to Archives
Responsible unit:  Marketing and Public Relations

Press Releases
Schedule Number: 166-450-0100 (2)

Records document college information officially released to the media for
dissemination to the public. The records consist of press releases and public service announcements.

Retention: permanent
Disposition:  transfer to Archives
Responsible unit:  Marketing and Public Relations or creating office or department

Publications
Schedule Number: 166-450-0100 (3)

Records include publications produced by individual college offices, including student publications. It may be used to document the activities of the office for educational or informational purposes, or to communicate programs, policies, and events. 

(a) 
Final publication
Retention: permanent
Disposition:  transfer to Archives
Responsible unit:  creating office or department

(b) 
Preparation records
Retention: until final publication printed
Disposition:  destroy
Responsible unit:  creating office or department

SEE ALSO:  College Catalog Records