Archive of Bond 1995 - FMC Minutes - 3/16/2000

BOND:
Information Items:

1. Bond Update

Bob Mention issued a status report of the Bond Project dated March 8, 2000. In general, it appears that projects are proceeding per schedule. Details of the Status Report, Targeted Project Schedule and other related Bond issues can be found on the LCC, Facilities Management & Planning webpage (http://2011sitearchive.lanecc.edu/campsvcs/ie/ns_bond.htm).


2. Office Furnishings

Representing the Office Furnishings Committee, Susan Tatar discussed her handouts that included Furnishing Estimates with related typical offices and common areas. Also included in the handout is a list of Bond 1995 Projects with related furnishings/costs and projected grand totals. Colored prints of furnishings (desks, chairs, and files) were also included in handout for review.

Discussion / Action Items:

3. Bond Funding for Accessories

Mike Ruiz discussed the Bond Project Accessories as listed on the chart dated 3/13/00 attached to the Agenda Handout. Items such as interior / exterior trash receptacles, ash urns, benches, and recycling containers are listed with related amount and costs per Bond Project Building. Marie Matsen suggested using Small Projects Funds for these accessories. FMP to approach FMC for funding approval as buildings get completed and requiring accessories per schedules.


4. ADA Accessibility Issues at Performing Arts & Math/Science

Bob Mention reported that the elevator proposed for the Performing Arts might not be necessary since accessible ramps are scheduled to be constructed at the NE entrance to campus (between Campus Services Building and the Performance Arts building) on a direct route to the Performing Arts upper entry. The NE Entrance Upgrade Project is currently being worked on (Construction Documents Phase) by LCC Architect Tom Oroyan and scheduled for construction completion by Fall. For the NE Entrance project, $25,000 will be funded from Bond ADA Fund leaving savings in funds for an elevator between Business and Administration facilities. Sandy Ing noted the need for an elevator at the Performance Arts Building is necessary because the handicapped now have to go out in weather and back again to use the restrooms. An alternate would be to add a unisex restroom at the required level. Bob said he would study the conditions. Bob also discussed the costs and the designed locations of the two elevators being planned for the Workforce Training Center. The consensus was to have the two elevators centrally located and accessible to students or staff.


5. Temporary Classrooms in Center Building Basement

Bob Mention issued a related remodel plan and introduced the temporary facility project. He noted that the project to be constructed by FMP this summer has been estimated to cost $15,000. Since it is temporary, minimum finish is anticipated while in use, i.e. no finish, no dropped ceiling, bare concrete floor, etc. FMC approved project and funding.


6. Temporary Relocation of Demo Kitchen & Classroom

Bob Mention issued a related remodel plan of the south modular unit (presently Infant/Toddler Center) located west of campus. The plan, which includes an office, features a classroom setup with cabinets, worktables with adjacent demo-kitchen areas. $25,000 is estimated for the project, which is scheduled to be constructed by FMP this summer. FMC approved project and funding.

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Surplus Storage Yard at Campus Services Bob briefly noted that the cost for the storage without a roof would be $45,000. The wall structure is designed so a roof can be installed at later date. The original estimate with a roof was $65,000, which soared to $102,000 due to code requirements. FMC approved project and funding.

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LCC LTD Bus Station Bob discussed the bus station project and noted that the Design Development Phase of the project has been completed by in-house Architect Tom Oroyan and ready for the working drawings (Construction Documents Phase) to be contracted out to an outside architectural firm (gLas Architectural Group). Audience and FMC discussed the need for a Bike Shelter / racks. Bob discussed the project's latest revised estimate ($560,000) and the sharing of the costs involved (60% by LTD, 40% by LCC). Except for Larry Warford, the remaining FMC members appear in favor of proceeding with the project. Warford noted his reasons for LCC not to share costs and Mention countered with reasons why LCC should share in the costs (note: the 60-40 sharing of costs had been presented and discussed in a previous FMC meeting). Discussion on the issue also involved members of the audience and FMP personnel. Mention suggested having LTD's Facilities Services Manager at the next FMC meeting to discuss the project. Bob issued a breakdown of the General Contingency Fund showing the status balance of $807,875 and with the Additional Allocations (Remodel Center Building Basement, Remodel Infant/Toddler Modular, Bus Station, and Surplus Storage Yard) left a net of $462,875. FMC agreed to move ahead with LCC LTD Bus Station construction plans. However, funds pending FMC consensus for sharing of costs. Bob is coordinating issue.

GENERAL:
Information Items:

7. ITFS Broadcast Tower Installation Update

Dennis Mills gave a brief report on the status of the project. The tower is in place. The project appears to be on schedule and should be operational in two weeks when fiber optics from Center Building is connected. Per Mills, the system is a one-way video where signals are taken to Blanton Heights from the basement of the Center Building. Mills said he can e-mail information on the system and progress of the project to interested parties.


8. Capital Repair / Improvement Fund Calendar

Marie Matsen discussed the agenda item and the related chart attached to the Agenda Handout. Marie noted that the present balance is $545,123 and that in July with the addition of the General Fund Transfer (just $225,000 since $500,00 committed to Bond 1995 Projects) and State / Federal Construction fund ($150,000), $920,123 will be available in July. From that amount, $50,000 for Small Projects and $200,000 for Priority List Projects are earmarked leaving $670,123 until July 2001. Then the funding Distribution breakdown repeats itself but with funds earmarked for Center Basement ($433,000) and Culinary Arts / Food Service ($250,000). In July 2002 the General Fund transfer is $725,000 (back to its normal amount), $150,000 for State/Federal Construction and $50,000 for Small Projects leaving a net amount of $937, 123.
Warford questioned the amount earmarked for the Culinary Arts / Food Services project and asked if the Architect retained has completed the estimates. Mike Ruiz said that gLas (the architectural firm who completed the early Culinary Arts Project Schematic Study) had been busy and not able to fully focus on the project but did note that the scope of the work and programming with User Groups will need to take place before refined preliminary drawings and estimates can be done. Bob Mention noted that another way of obtaining estimates is to take the proposal submitted by Culinary Arts / Food Services to an estimator who will then assume possible architectural and other related systems (not shown on the schematic drawings with the proposal) that may be included in construction. FMC discussed seismic repair as a related issue. Marie Matsen asked Mike Ruiz and Bob Mention to work together to obtain "ballpark" estimates for the Culinary Arts / Foodservices project by next meeting.
Per Marie Matsen, approval on the use of Capital Repair & Improvement Fund will need to wait until estimated costs are discussed and approved on the Culinary Arts / Food Services project.
However, Linda Waddell recommended approving other projects, smaller in scope but requiring immediate attention. Therefore, after discussion and review of Facility Needs Priority 2 Projects list (attached agenda handout dated 3-13-2000) FMC approved funding of $50,000 for Gutter replacement at Science and/or Apprenticeship and $20,000 for FMP Paint Shop Exhaust System.

Discussion / Action Items:

9. Recap of "Homeless" Space Needs

Mike Ruiz discussed his research (from FMC Minutes 01/95 - 02/00) on space needs requested but not yet realized (see Recap of "Homeless" Space needs attached to agenda handout). Discussion on the agenda item to continue at the next meeting.


10. Interior Signage at Cottage Grove Center and Wildish Building

Mike Ruiz briefly discussed the "Rough Signage Estimates" that totaled $29,000 for the Cottage Grove Center and Wildish Building. Mike noted that the signage is not part of the Bond Budget. FMC to discuss funding at the next FMC meeting.


11. Matching Funds for Recycling

Jennifer Hayward discussed her pursuit in obtaining contributors, matching funds and the dollar amounts for possible grants. She noted that $10,000 by LCC towards the project would stimulate positive Response from donors proposed for matching funds. Linda Waddell will work with Jennifer to investigate "in-kind" proposals and related issues.


12. Facility Needs Priority List

Item briefly discussed with above agenda item 8.


13. Forum 309 Seating

Postponed to April Agenda.


14. Future:

Agenda Items:
1. BPMT: Performing Arts Elevator / LCC LTD Bus Station:
2. Culinary Arts / Foodservices
3. Capital Repair / Improvement Fund Calendar
4. "Homeless" Space Needs
5. No Smoking Areas Campus Wide
6. Cottage Grove Center and Wildish Building Signage
7. Forum 309 Seating


Next FMC Meeting:
Thursday, April 20, 2000,    ADM216    3:00-5:00 PM