1\ Attendance
Chair Robert Ackerman called the meeting of the Lane Community College Board of Education to order at 7:40 p.m.  Present were:  Board Members George Alvergue, Mike Rose, Lucille Salmony, Kathleen Shelley, and Dennis Shine.  Board member Roger Hall was absent.  Also present were President Mary Spilde; Vice Presidents Marie Matsen and Cheryl Roberts; Assistant to the President Tracy Simms; College Counsel Tim Harold; Lane Community College Education Association Representative Dennis Gilbert; Lane Community College Employees Federation President Bob Baldwin; and Associated Students of Lane Community College President Greg Dunkin.

2\ Presidentís Report

• The state budget situation continues to be uncertain with an estimated $880 million shortfall.  In its third special session, the Legislature is looking at proposals for cuts.  One proposal would decrease community college support by almost $11 million, or $1.4 million for Lane next year.  Many other Oregon school districts face a similar situation.
• Communication has been received from those concerned with the elimination of the Chemical Dependency Counseling Program, Senior Citizen Discount, Art classes, and the Police Reserve Academy.  Although minor budget modifications have been made, there wonít be any recommendation to the board to reverse any previous budget decision.
• Four-year schools nationally have proposed a consortium with community colleges to move the two-year associate nursing degree program to a bachelor degree program.  Although collaboration with four-year schools is encouraged, Oregon community college presidents have taken a united position to ensure that the two-year associate nursing degree program remains.
• The following groups held celebratory events:  Sigma Zeta Chapter of Phi Theta Kappa; City Clubís Eugene Arts and Letters where Art instructor David Joyce received the Bishop Award; first annual Student Achievement Awards Ceremony; All Staff Retirement Celebration; and All Staff Gala honoring 10-20- and 30-year staff.  Laneís graduation will be held Saturday, June 15.
• The president and vice presidents held a planning retreat.  Topics discussed included developing a framework for future discussions with the board, developing a calendar for the budget process, shared governance, and reviewing the Strategic Plan.
• Student Korrine Yeroyan was honored for receiving honorable mention in the League for Innovation national student literary competition for her essay ìSmall Hand of Shameî.
• Jennifer Gainer, ASLCCís past president, introduced newly elected president Greg Dunkin.  Dunkin served last year as the coordinator of ASLCCís Multicultural Events.  Gainer received a standing ovation as she was presented with an engraved plaque for outstanding leadership on behalf of Laneís students and staff.

At 8:55 p.m., the Board Meeting recessed.

3\ The Budget Hearing was called to order.

Statements from the Audience:

• Mike Meyer ñ Advocated for retaining the Chemical Dependency Counseling Program.
• Greg Dunkin ñ Advocated for not increasing the International Students tuition.
• Terri McClaflin ñ Advocated for retaining the Chemical Dependency Counseling Program.
• Kate Ali ñ Thanked the board for their support of the Art Department and its staff.

Salmony moved to amend the motion for the purpose of reconsidering the Chemical Dependency Program.

Amended motion failed for lack of a second.

Salmony moved, seconded by Shine, to amend the motion for the purpose of reconsidering the budget in its entirety, including the Public Employees Retirement Systemís unfunded liability and funds to support the physical plant.

Amended motion failed 4-2  (No - Rose, Ackerman, Alvergue, Shelley; Yes ñ Salmony, Shine)

Main Motion passed 5-1.  (No - Salmony)

Rose moved, seconded by Shelley, to adopt Resolution 472, Imposing and Categorizing Taxes for 2002-03.  Resolution 472 is filed with the original minutes.

Main Motion passed 6-0.

At 8:35 p.m., the Budget Hearing adjourned.

The Board Meeting reconvened.

4\ Agenda Review Changes
Agenda item 7, Suggested Agenda Items for Future Board Meetings, was moved to 1-E.
New agenda item, Resolution 474, The Third 2002 Special Legislative Session, was added as 4-H.

5\ Statements from the Audience

• Dawn Germain, Terri McClaflin, and Brenda Spencer advocated for retaining the Chemical Dependency Program.
• Greg Dunkin stated that a mandatory student fee had been approved in an ASLCC election and thanked the board for their support of student autonomy.
• Nadya Carson thanked the board and administration for reinstating a faculty position in the Art Department.

• Tuition-based courses
• Staff communication
• Business Technology restructuring
• Strategic conversations
• Analysis of 46 percent overhead

Salmony moved, seconded by Shelley, to approve the amended Consent Agenda, consisting of the following:

Minutes of the May 8, 2002, board meeting.

To appoint William Barton, classified, carpenter/bond project management, Facilities Planning and Management, Level 11, Step 7, effective May 6, 2002;

To appoint Jeremy Hartman, classified, custodian/housekeeping, Facilities Management and Planning, Level 4, Step 2, effective May 14, 2002;

To appoint Antonio Hernandez, classified, custodian/housekeeping, Facilities Management and Planning, Level 4, Step 4, effective May 15, 2002;

To appoint Phillip Moore, faculty, instructor, Mathematics Division, Level 2, Step 4, effective September 12, 2002;

To appoint Deanna Murphy, faculty, Mathematics Division, Level 1, Step 4, effective September 12, 2002;

To regretfully accept the letter of resignation for the purpose of retirement from Robert Cramblit, classified, Special Maintenance Lead, Facilities Management and Planning, effective June 30, 2002; and

To regretfully accept the letter of resignation for the purpose of retirement from Addie Lou Thomas, management support, assistant to the Vice President for Instruction and Student Services, effective August 31, 2002.

To recommend that, in accordance with the bid documents, the following companies be awarded the respective dollar amounts for the supply of Electronic Music Equipment:
B&H Photo Company (New York NY)       $ 25,570.35
House of Guitars (Rochester NY)                    45,467.25
Mars Music (Dallas TX)                                  13,602.00
Portland Music Company (Portland OR)               554.00
Pro Sound & Video (Eugene OR)                         516.00
Sweetwater Sound Inc. (Fort Wayne IN)        11,527.00
Washington Music Center (Wheaton MD)       54,049.30

To recommend that the Board of Education authorize the president or her representative to execute the documents necessary for payment of the recurring, budgeted expenses listed in the attachment to Board Resolution 470, filed with the original minutes; and

To adopt Resolution 473 authorizing budget transfers for the 2001-02 fiscal year.  Resolution 473 is filed with the original minutes.

Motion passed 6-0.

8\ Bookstore Computer Upgrade
Rose moved, seconded by Shine, to recommend that the Bookstore POS System Upgrade be purchased from MBS Systems, Inc. of Columbia, Missouri, for the amount of $100,346.

Motion passed 5-0.  (Alvergue was not available during the vote.)

9\ Benchmarks
Craig Taylor reviewed the following Benchmarks from May and June:

• Students by Age Group ñ Fall Terms
• Race/Ethnicity of Students ñ Credit Students
• Credit Students:  Gender and Enrollment Status ñ Fall Terms
• Percent of Recent High School Grads Attending Lane
• Reasons for Attending Lane (New Credit Students)
• Employees of Color as a Percent of ALL Employees

Motion passed 6-0.

At 9:30 p.m., the Board took a 10-minute break.
Lucille Salmony left the meeting at this time.

12\ Oregon Community Collegesí Governance
Alvergue moved, seconded by Rose, to accept the OCCA Governance Committeeís recommendation that the OCCA Board of Directors support the continuation of the current governance structure for community colleges.
 
Motion passed 5-0.

13\ Parking Permit Program Update
Marie Matsen and Peg Allison, facilitator of the Paid Parking Task Force, reviewed Phase One and Two of the Parking Permit Program implementation.  In the coming year, a $5 fee would be added each term to the registration fee to generate revenues for start-up and infrastructure costs.  The revenues would also subsidize the bus pass program.  By FY 2004, implementation of a user-based parking fee would begin.  A detailed report will be presented in July.

14\ First Reading:  Policy B.010, Membership on the Board of Education
The board conducted a First Reading of Policy B.010, Membership on the Board of Education.  Final approval will be held in July.

15\ Mandatory Student Fees Advisory Vote
Dennis Shine moved, seconded by Rose, to approve the results of the May 2002 student advisory vote on a Mandatory Student Activity Fee totaling $32.56, to be assessed all students taking one or more credit classes on the main campus.

Motion passed 5-0.

16\ Non-credit Tuition
Chair Ackerman moved, seconded by Shelley, that the
 

• § Board retain $2.65/hr tuition for community education for fall 2003
• § Board direct Administration to review all aspects of non-credit tuition at a policy level:
• Look at differential tuition according to differential costs and what certain market segments can withstand.
• Review reimbursable and non-reimbursable tuition issues and the likelihood that Oregon may change its current policy regarding what is reimbursable ñ position college well for anticipated change.
• Develop model for self-support for non-credit classes.
• Review impact of non-credit tuition increase for summer term.
• Work with BAG tuition policy to test its application for non-credit tuition.
• Come back to Board at October meeting with findings in order to impact winter term.

17\ Rites of Passage
Greg Evans, Special Projects Coordinator, Office of Student Life & Leadership Development, presented a Rites of Passage overview, program update, and provided the following highlights:

• Approximately $16,000 in outside funding is being secured to support the program this year.
• A comprehensive program to include African American, Asian & Asian American, Native American, and Hispanic is being developed.
• Program fees will be adjusted to an individualís needs.
• About 20-30 students are being recruited for each program.
• An article on the Rites of Passage Program was featured in Black Issues for Higher Education.
• Everyone was invited to attend the Rites of Passage graduation on August 2.

Motion passed 5-0.

19\ Reports
Board Members
Mike Rose said the past few months during the budget process had been a difficult time for many people.  He suggested a future discussion on differential tuition.
George Alvergue praised Phi Theta Kappa for its effort to promote academic excellence.  Chris Culver, instructor in Business Technologies, is PTKís advisor.

Dennis Shine attended several collegewide events.  In addition, Shine presented Wayne Shields scholarships to high school students.  While at the high schools, he took the opportunity to promote Laneís Centralized Tutoring Center.

Kathleen Shelley also attended various collegewide events and presented Wayne Shields Scholarships to local high school students.

ASLCC President
Greg Dunkin expressed appreciation to the board for their support of students by approving the results of the student advisory vote for a Mandatory Student Activity Fee.  Dunkin voiced his concern that not enough questions had been asked during the budget process.

LCCEF President
Bob Baldwin spoke about the number of classified layoffs due to budget reductions, the complicated bumping process, the efforts underway to find a single set of health benefits for all staff, and the adaptation needed by classified staff to learn the intricate Banner software system.  He commended Linda Simmons, interim director of Human Resources, for her ability to work with staff in a non-confrontational manner.

LCCEA President
Dennis Gilbert welcomed Greg Dunkin. Gilbert recognized the accomplishments of LCCEA president Margaret Bayless.  After serving five years, Bayless will leave office fall term, and Jim Salt takes over as the new LCCEA president.  Gilbert reaffirmed the many areas where everyone works well together, such as the Strategic Learning Initiative, and criticized other areas.  He confirmed that LCCEA is ready to work on reconstructing an effective collective bargaining relationship on campus.  In preparation for the next steps, he distributed an ìOutline of Key Concerns of the LCCEA Presented to the Work Session of the LCC Board of Education on August 29, 2001î and ìQuestions for Discussionî and encouraged the boardís response to these documents.

Vice Presidents
Cheryl Roberts also welcomed Greg Dunkin and referred to the good turnout for this yearís student elections as well as the effective student leadership reflected throughout the year.  She reviewed selected ìHighlightsî featured in the monthly memorandum to the board from the Office of Instruction and Student Services.

Marie Matsen applauded the team that developed the College Online Policies and Procedures System.  The system was featured in Dean and Provost.  Matsen thanked all classified staff for their on-going dedication to their jobs and high work skills.  A $100,000 grant from the Meyer Memorial Trust has been awarded to the recycling group to build a recycling area on the main campus.  Jennifer Hayward, recycling coordinator, was credited for her outstanding work in this area.

20\ Date, Place, and Proposed Agenda Items for Next Regular Meeting
The next regular meeting will be delayed one week to Wednesday, July 17, 2002, beginning at 7:30 p.m., in the Boardroom of the Administration Building, Lane Community College.

21\ Adjournment
The board meeting unanimously adjourned at 10:55 p.m.

______________________________
Robert Ackerman, Chair

______________________________
Mary Spilde, President/District Clerk

Prepared by:
Laura Tamura, Board Secretary