1\ Attendance
Chair Robert Ackerman called the meeting of the Lane Community College
Board of Education to order at 7:40 p.m. Present were: Board
Members George Alvergue, Roger Hall, Mike Rose, Kathleen Shelley, and Dennis
Shine. Board Member Lucille Salmony was absent. Also present
were President Mary Spilde; Vice Presidents Marie Matsen and Cheryl Roberts;
Assistant to the President Tracy Simms; College Counsel Tim Harold; Lane
Community College Education Association President Margaret Bayless; Lane
Community College Employees Federation President Bob Baldwin; and Associated
Students of Lane Community College President Greg Dunkin.
2\ Election of Chair
Shine moved, seconded by Alvergue, to elect Roger Hall, as chair of
the Lane Community College Board of Education.
Motion passed 5-0.
3\ Election of Vice Chair
Alvergue moved, seconded by Rose, to elect Dennis Shine, as vice chair
of the Lane Community College Board of Education.
Shelley moved, seconded by Shine, to elect Mike Rose, as vice chair of the Lane Community College Board of Education. The motion failed due to lack of support.
Motion to elect Dennis Shine vice chair passed 3-2. (No ñ Shelley, Rose)
4\ Statements from Chair and Vice Chair
Chair Roger Hall thanked the board for electing him chair. He
praised Ackermanís dedication and service to Lane as former chair and as
a legislator. Spilde presented an engraved plaque to Ackerman in
appreciation for his leadership as board chair from 1999-2002. Hall
stated that: ìNo public institution in the State of Oregon has a
higher approval than the community college system. Every survey understands
that higher education is a partial key, not a guarantee, but a partial
key to economic successÖrecent studies show that for every dollar invested
here, there is at least a minimum of a 20 percent return dollar for dollar
per year over the lifetime of the student.î Hall pointed out the
difficulties created by the stateís unstable funding for institutions of
higher learning, such as the direct and indirect costs to the public.
He encouraged Lane to hold together, to listen to each other respectfully,
to be empathetic to feelings of frustration and anger, and to be kind to
each other so that ìwe can provide the high quality of education that our
students deserve and that we can provide if given the opportunity.î
Vice Chair Shine thanked Ackerman for his service as former board chair. Shine also commended Lucille Salmony for the work she accomplished as former vice chair.
5\ Presidentís Report
Bond Report ñ Bob Mention
On October 10, Lane received a conditional approval for a wastewater
plan from the Department of Environmental Quality. Seismic bracing
of light fixtures began in the Library. The board was asked to authorize
the president to award and execute the competitive bid contract for the
prep kitchen equipment in the Workforce Training Center providing the lowest
bid is within the budgeted amount of $149,636. This became agenda
item 4-H.
LASR Report
Linda DeWitt, Stan Barker, and Steve Pruch recognized the contributions
made by Lane staff on the Banner Finance implementation. They included:
College Finance ñ Stan Barker, Alan Feldmayer, Terry Grove, Bill Kyker,
Sue McDonald, Meg Rowles; Budget Office ñ Tasha Drake, Kay Malmberg; Purchasing
ñ Lloyd Rain; Computer Services ñ Sue Iverson, Thwing Havens; Enrollment
Services ñ Darlene Baker; and Others ñ Accounts Payable Team, Funded Projects
Team, Accounting Team, Operations Team in Enrollment Services, Finance
User Interface Team, and everyone in Computer Services, especially ñ Jan
Kleminsky, Lee Hallin, Ron Rourke, Rodger Gamblin; and the Training Team
ñ Tasha Drake, Alan Feldmayer, Lloyd Rain, Chuck Appleby, and James Brunner.
Spilde welcomed former employee Dave Keebler as the new division chair of Advanced Technology.
Consultant John Brown reviewed an evaluation report on real property owned by Lane Community College. Matsen recommended a more detailed analysis of several properties.
6\ Statements from the Audience
Minutes of the June 12, 2002, board meeting.
To appoint Devon Budz, faculty, English, Foreign Language and Speech, Level 1, Step 1, effective September 12, 2002;
To appoint Lynn Chowdhury, classified, student advisor 1/Career Development Specialist, Training and Development, Level 8, Step 4, effective June 10, 2002;
To appoint Susie Cousar, faculty, Health and Physical Education, Level 1, Step 8, effective September 12, 2002;
To appoint Cheryl Hankinson, project specialist 2, Training and Development, Level 12, Step 8, effective July 8, 2002;
To appoint Sharrie Herbold, faculty, Health & Physical Education, Level 1, Step 8, effective September 12, 2002;
To appoint Allen Laskey, special appointment, temporary position, faculty, fabrication and welding, Advanced Technology Division, Level 3, Step 6, effective September 12, 2002, to June 30, 2003;
To appoint Geri Meyers, classified, student advisor 1/Career Development Specialist, Training and Development, Level 8, Step 8, effective June 10, 2002;
To appoint Elaine Pray, faculty, Academic Learning Skills, Level 2, Step 11, effective September 12, 2002;
To appoint Susan Reddoor, faculty, Academic Learning Skills, Level 1, Step 6, effective September 12, 2002;
To appoint Robert Rose, classified, electrician, Bond Project, Level 13, Step 8, effective June 19, 2002;
To appoint Cristina Simoni, faculty, Academic Learning Skills, Level 2, Step 3, effective September 12, 2002;
To appoint Pamela Soine, classified, project specialist 2/Job Search Specialist, Training and Development, Level 12, Step 4, effective June 17, 2002;
To appoint Daniel Timberlake, management, director, Counseling, Band 4, Level B, effective July 29, 2002;
To regretfully accept the letter of resignation for the purpose of retirement from Randee Blomquist, classified, administrative support specialist, Cooperative Education, effective June 30, 2002;
To regretfully accept the letter of resignation for the purpose of retirement from Janice Brown, classified, Cooperative Education and The Torch newspaper, effective June 30, 2002;
To regretfully accept the letter of resignation for the purpose of retirement from Robert Cudmore, classified, property control coordinator/procurement specialist, Purchasing Department, effective June 30, 2002;
To regretfully accept the letter of resignation for the purpose of retirement from May Fogg, faculty, catalog librarian, Library, effective June 30, 2002;
To regretfully accept the letter of resignation for the purpose of retirement from Steve Hamilton, faculty, Business Department, effective June 15, 2002;
To regretfully accept the letter of resignation for the purpose of retirement from Patricia John, management, division chair of Academic Learning Skills, effective June 30, 2002;
To regretfully accept the letter of resignation for the purpose of retirement from Charleen Maclean, project coordinator, Womenís Program, effective June 30, 2002; and
To regretfully accept the letter of resignation from Penny Palmer, classified, instructional specialist, Mathematics Division, effective June 30, 2002.
To appoint President Mary Spilde as District School Clerk and to appoint Marie Matsen, vice president for College Operations, Cheryl Roberts, vice president for Instruction and Student Services, Stan Barker, accounting manager for College Finance, and Lloyd Rain, director of Purchasing Services, as Deputy Clerks for the 2002-03 fiscal year;
To appoint Roger Hall to serve as the Lane Community College representative to the Foundation for 2002-03;
To appoint Dennis Shine to serve as the Lane Community College representative to the Lane Council of Governments for 2002-03. Alternate: George Alvergue
To appoint George Alvergue to serve as the Lane Community College representative to the Senior Companion Program for 2002-03;
To appoint Mike Rose to serve as the Lane Community College representative to the Oregon Community College Association for 2002-03;
To appoint Kathleen Shelley to serve as the Lane Community College representative to the Centro Latino Americano for 2002-03.
Motion passed 6-0.
8\ Benchmarks
Craig Taylor reviewed the following Benchmarks from July:
Motion passed 6-0.
10\ Second Reading: Board Policy B.010, Membership on the Board
of Education
Rose moved, seconded by Alvergue, to approve Board Policy B.010, Membership
on the Board of Education, as revised. Board Policy B.010 is filed
with the original minutes.
Motion passed 6-0.
11\ Direct and Indirect Costs of Instruction
Matsen reviewed information regarding direct and indirect costs of
instruction. The board agreed to discuss this topic at the August 26 retreat.
12\ Travel Policies and Procedures
The draft of the Travel/Expense Reimbursement procedure was discussed
as well as findings from exploring the use of one travel agent. The
board consented to the administrationís recommendation of using the State
of Oregon Contract for Travel Services for all airline ticket purchases
by the college, handled by one agency, Azumano/Away Travel. Reports
from them will identify travel volume and other information. This
will be evaluated after a year of experience, and a decision will be made
whether to go out to bid for this service.
The board discussed the policy on Frequent Flyer Miles earned by employees
while on college business as a form of employee compensation. The
original policy used language adapted from the University of Oregon.
During the course of the year, the administration has requested opinions
from legal counsel on this matter. Hall read a statement from Salmony.
Spilde read additional remarks from Salmony. It was noted also that
airlines allow accrual of Frequent Flyer Miles only to the individual.
The administrative costs of trying to recoup the miles likely outweighs
the benefit.
After summarizing the issues, Spilde asked Legal Counsel to comment. Legal Counsel Tim Harold recommended the boardís affirmative action in establishing Frequent Flyer Miles as a part of the staffís compensation. After further discussion, Spilde asked the board to consider a motion so that the administration could have clear direction.
Ackerman moved, seconded by Rose, that Frequent Flyer Bonuses earned by employees traveling on college business are part of the employees benefit compensation package, and may be used by employees as they choose, unless the terms of a grant or sponsorship do not permit. Since Frequent Flyer Bonuses are now considered a form of compensation, any change in the current policy will be subject to negotiation with the appropriate union representatives.
Motion passed 6-0.
At 10:00 p.m., the board took a 10-minute recess.
13\ Business Administration and Business Technology Programs
Steve John credited Chuck Appleby, interim chair of Computer Information
Technology, for providing information on the current status of Business
Administration and Business Technology programs. John reviewed the
report and suggested it be shared with high school counselors.
14\ Parking Permit Program
After Sandy Ing-Wiese reviewed the Parking Permit Program proposal,
Spilde recommended delaying implementation until 2003 so that collegewide
discussions could be held and implementation of Banner completed.
The board concurred and requested a future report.
15\ Economic Impact Study
Craig Taylor reviewed the Executive Summary report titled ìThe Socioeconomic
Benefits Generated by Lane Community College.î The report described
the statewide effort Lane was part of to identify the economic impact colleges
have on the community
16\ Workforce Training Center Prep Kitchen Equipment
Rose moved, seconded by Alvergue, to authorize the president to award
to the lowest bidder the prep kitchen equipment bid for the Workforce Training
Center if the lowest bid is within the budgeted amount of $149,636.
Motion passed 6-0.
17\ Reports
Board Members
Alvergue thanked Ackerman for his work as former board chair and as
a legislator and complimented Roger Hallís statement as newly elected chair.
He encouraged everyone to attend the West Side Story musical, produced
by Lane faculty.
Dennis Shine attended the opening ceremonies for the Rites of Passage Program, and said it was a program Lane can be extremely proud of.
Kathleen Shelley also attended the Rites of Passage ceremonies and plans to attend their graduation on August 2. Shelley participated in the Noché Cultural Fundraising event.
Roger Hall looks forward to a productive year ahead and thanked board members for their confidence in voting him chair.
ASLCC President
Greg Dunkin reported that he had spoken to Rites of Passage students
telling them that staying in school allowed them greater access to the
workforce and the community. Students are lobbying the Capitol, via
emails and letters, in support of education. Dunkin described the
frustration of students trying to obtain Financial Aid in a timely manner.
He recognized the difficult position Sandy Ing-Wiese was in acting as interim
director of Student Financial Services and as interim director of Public
Safety, in addition to being director of Student Health Services.
LCCEF President
Bob Baldwin said the college has made a tremendous turnaround in the
attitude and approach to labor relations. Baldwin complimented the
administration for their problem solving approach. He hopes the coming
year will solve some of the infrastructure problems in labor relations.
Baldwin encouraged the board to stay focused on the collegeís long-term
financial stability in helping to plan and create a climate of fiscal stability.
Classified concerns include tremendous workload and workflow issues related
to the Banner implementation, payroll modifications in 2003 causing hardships
for employees, and issues on sick leave and health insurance policies.
LCCEA President
As LCCEAís outgoing president, Margaret Bayless gave a statement that
recognized accomplishments in areas as well as frustrations in others.
She said it had been a privilege to represent faculty and was most proud
of the present faculty contract, although it will take time to implement
the contract and to fully democratize college governance. Until we
achieve the latter, Bayless said we are not making full use of the intelligence
and expertise of the college. She passed on words of praise from
Gary Mort, chair of the faculty insurance, for Human Resource personnel,
particularly Vicki Ellison and Lyda Herburger. She encouraged a clear
transparent budget process and complimented the positive formation of the
Strategic Learning Initiative. Bayless plans to be on sabbatical
this fall and assured the board that an excellent faculty executive board
was coming on including Tamara Pinkas, Stan Taylor, and others, led by
Jim Salt. Bayless thanked the board personally for their support
and for their dedication to students, Lane, and the community.
Vice Presidents
Cheryl Roberts announced that Jane Scheidecker, interim executive director
for Business, Workforce Development, and Extended Learning, had been selected
as the Outstanding Alumna from Montana State. Nancy Hart, Disabilities
Services, and Beth Frye, Academic Learning Skills, are the liaison to a
project that is looking at transitioning disabled students from high school
into college. This is a model program that they are hoping to take
throughout the state.
Marie Matsen recognized the tremendous accomplishment of everyone involved in the Banner finance implementation. She noted that KLCCís Garden Tour raised about $22,000. Matsen said it had been a privilege to work with Margaret Bayless, and that she appreciated Baylessí comments and speaking up for what she believed. Matsen said it is important to recognize people as human beings and to respect their beliefs despite the position they may hold.
18\ Change in Regular Board Meeting Time
Chair Hall proposed a change in the regular board meeting time with
work sessions beginning at 4 p.m. and regular board meetings beginning
at 6 p.m. Due to possible conflicts in scheduling, an agreement to
change the time was not reached. A suggestion was made to review
the agenda for potential streamlining.
19\ Date, Place, and Proposed Agenda Items for Next Regular Meeting
A Work Session will be held on Monday, August 26, 2002, beginning at
8:30 a.m., in the Boardroom of Building 3, Lane Community College.
The next regular meeting will be Wednesday, September 11, 2002, beginning at 7:30 p.m., at the Florence Campus of Lane Community College.
20\ Adjournment
The board meeting unanimously adjourned at 11:07 p.m.
______________________________
Roger Hall, Chair
Board of Education
______________________________
Mary Spilde, President/District Clerk
Lane Community College
Prepared by:
Laura Tamura, Board Secretary