1)  Attendance
Chair Mike Rose called the meeting of the Lane Community College Board of Education to order at 6:30 p.m. Present were:  Board Members Jay Bozievich, Roger Hall, Paul Holman, Larry Romine, Kathleen Shelley, and Dennis Shine.  Also present were President Mary Spilde; Vice President Marie Matsen; Associate Vice President Sonya Christian; Executive Assistant to the President Tracy Simms; College Counsel Meg Kieran; Lane Community College Education Association President Jim Salt; Lane Community College Employees Federation President Bob Baldwin; and Associated Students of Lane Community College Senator Marcia Sexton.  ASLCC President Rebecca Hill was absent.

• The failure of Ballot Measure 30 will not affect the college budget for this year and was not included in projections for future years.
• The State Board of Education adopted a new funding formula for 2004-05 consisting of three components:  base, equity, and FTE.  If colleges had not reached agreement on a new formula, $10.7 million may have been held back by the Emergency Board pending the funding formula agreement.
  
Although enrollment still needs to be reconciled with tuition revenue, Lane is down 10 percent overall, transfer is down 8 percent, and professional technical is down 4.7 percent.  Other reimbursable is down 60 percent – not surprising given the economy and large increases in tuition and fees to make many classes self-supporting.
• President Spilde and community college presidents met with former Governor Neil Goldschmidt in January.  Goldschmidt was appointed by Governor Kulongoski, and confirmed by the Oregon Senate, to the State Board of Higher Education.  He discussed the charges received from Governor Kulongoski, including Access, Excellence, or Mo’ Better Faster, the Chancellor’s Office, and partnerships with community colleges.   Both Goldschmidt and Kulongoski have stated their support for the work that community colleges do.
• At the federal level, President Bush included an initiative for job training at community colleges in his State of the Union speech.  Although this was good news because it recognizes Lane and other colleges as the primary provider of workforce education and training, the funding is neither adequate nor appropriate since the president plans to move funds from other funding streams such as Perkins.  Senator Gordon Smith will be holding a community college summit at Lane to discuss how Oregon can access these funds.
• The first draft of the Governance Report will be distributed to faculty and staff on February 12.  Feedback will be shared at the March board meeting.  The board will be asked to approve the second reading of the College Governance policy; a first reading was held in July.  A final recommendation for the governance system will be presented in April.
• Rather than bring forward language for a student ballot measure on increasing the student fee to support athletics, a complete package of this fee and other proposals will be presented in March.
• The administration is taking the necessary steps to correct environmental issues in Building 1, Student Services.  Some staff, mainly in Student Financial Services and Enrollment Services, have experienced symptoms relating to mold and yeast caused by moisture.  Correction of the problem will require the relocation of Students First staff and furnishings and carpet removal.  Additional testing of the whole building is planned.
• Culinary Arts students won first place in a recent competition and were only 1.5 points away from the gold standard.  Led by instructor Clive Wanstall, the team included:  Eiji Sato, Josh Driscol, Nina Comiskey, Scott Trempe, and Josh De Santis.  They will be going to Denver to compete at the regional level.
• A Classical Cuisine dinner is scheduled for February 26.

• Approval of the amended January 14 and 20, 2004, Minutes.  The board unanimously consented to minor language changes.
• Budget Calendar

The job of the board is to represent the people of the college district in determining and assuring organizational performance.

The board is legally vested with final decisionmaking in all matters of board policies, programs, facilities, budget, and personnel.

Consequently, the contributions of the board shall include:

• The link between the organization and its ownership the citizens of the district.
• Written governing policies which, at the broadest levels, address:
• Ends:  Organizational products, impacts, benefits, outcomes (what’s good for which needs at what cost).
• Executive Directions:  Constraints on Directions for executive authority which establish the prudent and ethical boundaries within which all executive activity and decisions must take place.
• Governance Process:  Specification of how the board conceives, carries out, and monitors its own task.
• Board-President Relationship:  How power is responsibilities accountability/authority and duties are delegated and its proper use is monitored.
• The assurance of presidential performance 

ADOPTED:  November 9, 1998
REVISED:   February 11, 2004

Bozievich moved, seconded by Shine, to approve the second readings of the following board policies:

Motion passed unanimously.

• The chairperson shall ensure that the board behaves acts consistently with its own rules and those legitimately imposed upon it from outside the organization.
• Meeting discussion content will include only those issues which, according to board policy, clearly belong to the board.
• Deliberation will be timely, fair, orderly, and thorough, but also efficient, limited in duration, and kept to the point.
• The board’s policies concerning individual and group behavior conduct will be enforced appropriately.
• The chairperson is responsible for setting the board meeting agenda and facilitating the board meeting to ensure that the board remains proactive, forward looking, and value-added in its deliberations.
• Orientation for new board members will be conducted as stated in B.080.
• The board chair will explain at the outset of Statements from the Audience that the board may not respond directly to any issues raised but will refer those issues to the president for appropriate action (see B.130 – Agenda Planning).
• The authority of the chairperson consists of making decisions on behalf of the board consistent with any reasonable interpretation of board policies on Governance Process and on the Board-President Relationship, except where the board specifically delegates portions of this authority to others.
• The chairperson is empowered to chair board meetings with all the commonly accepted power of that position (e.g., ruling, recognizing).
• The chairperson has no authority to make decisions about policies created by the board within Ends and Executive Limitations policy areas.  Therefore, the chairperson has no individual authority to supervise or direct the president.
• The chairperson may represent the board to outside parties in announcing board-stated positions and in stating chairperson decisions and interpretations within the area delegated.
• The chairperson or any four members of the board may call special meetings as required.
• The vice chairperson will assume responsibilities of the chairperson in the event of the chairperson’s absence or inability to serve.
• The chairperson and vice chairperson of the board will be elected at the annual meeting in July.

• Board members must represent unconflicted loyalty to the interests of the ownership citizens of the district.  This accountability supersedes any conflicting loyalty such as that to advocacy or interest groups and membership on other boards or staffs.  This accountability supersedes the personal interest of any board member acting as an individual consumer of the organization’s services.
• Board members must avoid any conflict of interest with respect to their fiduciary responsibility in accordance with Oregon statutes.  Should a board member apply for employment by the college, the board member must resign.
• Board members may not attempt to exercise individual authority over the organization except as explicitly set forth in board policies.
• Board members’ interaction with the president or with staff must recognize the lack of authority in any individual board member or group of board members except as noted above.
• Board members’ interaction with the public, press, or other entities must recognize the same limitation and the similar inability of any board member or board members to speak for the board (except for the chairperson, as noted in B.050.2.C).
• Members will give no consequence or public voice to individual judgments of the president or staff performance, except as that performance is assessed against explicit board policies by the official process.
• As new issues come before the board, the board will first determine if a policy has been violated.  If a policy has been violated, the board will specify monitoring to correct the violation.  If no policy has been violated, the board may determine that clarification of an existing policy or creation of a new policy is necessary.
• Members will respect the confidentiality appropriate to issues of a sensitive nature.

• The board’s sole official connection to the college, its achievements, and conduct will be through the president.
• Ends policies direct the president to achieve certain results; Executive Limitations Directions policies constrain the president to act within acceptable boundaries of prudence and ethics.  With respect to Ends and executive means, the president is authorized to establish all further procedures, make all decisions, take all actions and develop all activities as long as they are consistent with the board’s policies.
• The board may change its policies, thereby shifting the boundary between board and presidential domains.  By so doing, the board changes the latitude of choice given to the president.  But so long as any particular delegation is in place, the board and its members will respect and support the president’s choices.  This does not prevent the board from obtaining information in the delegated areas.
• No individual board member, officer, or committee has authority over the president.  Information or assistance may be requested by individual board members, but if such a request—in the president’s judgment—requires a material amount of staff time or funds, it may be refused, unless authorized by the board.
• Board members who have a concern or issue will first inform the president or designee, providing the administration an opportunity for response.  A board member can request that an issue be discussed at a work session or placed on a future board agenda (see B.030 – Agenda Planning).

• Transfer:  Students Completing an AAOT Degree then Enrolled at an OUS Institution the Next Year
• Transfer:  Students Completing an AAOT Degree in 1995-96 then Enrolled at an OUS Institution in Subsequent Years
• OUS GPA of Transfer Students
• Academic Performance of Transfer Students – OUS GPA

• An eight percent tax is charged students, faculty, and staff on all purchases at the Bookstore and Cafeteria.  ASLCC is in favor of eliminating this tax.
• Through the support of the president, Office of Instruction, Foundation, and Bookstore, twenty-five students were able to attend the Third Annual Oregon Students of Color Coalition Conference January 30-February 1 at the University of Oregon.
• On January 29, ASLCC and the Oregon Student Association sponsored a Get-Out-The-Vote rally.  The event was a non-partisan discussion of Measure 30.   In addition, 27 new voters were registered.

17)   Adjournment
The board meeting unanimously adjourned at 8:20 p.m.
 

______________________________
Mike Rose, Chair

______________________________
Mary Spilde, President/District Clerk
Lane Community College