This is an archive of the Process Redesign web pages - for historical and reference purposes only
College-Wide Advising System
Establish a college-wide advising system utilizing teams in multiple locations.Due Date: 12/97
| Task |
By Whom |
By When
Start--End Dates |
Resources
Required |
Establish College advising philosophy and policy.
Establish College philosophy for advising and draft policy. |
Phyllis Geyer,
Carol Lynn Morse,
John Winquist |
10/96 - 10/96 |
|
| Present and review draft with Counseling Department during inservice. |
Phyllis Geyer,
Counseling Dept. Staff |
10/96 - 11/96 |
|
| Incorporate revisions in draft advising philosophy and policy. |
Carol Lynn Morse,
John Winquist |
10/96 - 12/96 |
|
| Submit draft to Executive Leadership Team for endorsement. |
Linda Fossen,
John Winquist |
11/96 - 12/96 |
|
| Review and endorse draft. |
Executive Leadership Team |
|
|
| Disseminate endorsed philosophy college-wide. |
Phyllis Geyer |
12/96 - 1/97 |
|
| Review policy periodically during implementation of advising teams. |
Implementation Team,
Counseling Dept. Staff,
Pilot Advising Teams |
12/96 - 8/97 |
|
| Reflect Advising Team structure and functions in revised policies and procedures. Draft descriptions of desired advising and team structure and functions expected to be in place by 6/98. |
Rich Freund,
Carol Lynn Morse,
John Winquist |
11/96 - 1/97 |
|
| Identify, review and revise documents describing existing policies and procedures to reflect advising team structure and functions. |
Mason Davis,
Rich Freund,
Phyllis Geyer,
Carol Lynn Morse,
John Winquist |
11/96 - 1/97 |
|
| Expand College-wide advising policy statements to match desired structure and functions. |
Carol Lynn Morse,
John Winquist |
12/96 - 1/97 |
|
| Task |
By Whom |
By When
Start--End Dates |
Resources
Required |
| Review revised policies, procedures and team structure. |
Counseling Dept. staff |
1/97 - 1/97 |
|
| Incorporate revisions in draft policies, procedures, and team structure. |
Carol Lynn Morse,
John Winquist |
1/97 - 1/97 |
|
| Submit draft to Executive Leadership team for endorsement. |
Linda Fossen,
John Winquist |
2/97 - 2/97 |
|
| Review and endorse draft. |
Executive Leadership Team |
|
|
| Disseminate endorsed Advising Team policies and procedures college-wide. |
Phyllis Geyer |
2/97 - 3/97 |
|
| Review written procedures as team structure and team functions are defined. |
Carol Lynn Morse,
John Winquist,
Counseling Dept. staff |
3/97 - 6/98 |
|
| Present a compendium of written procedures to the Executive Leadership Team for their information. |
Phyllis Geyer |
10/97 - 10/97 |
|
Survey all advising/development services.
Draft a survey of all providers of advising and development services to identify potential employees for Advising Team assignments. Include services related to student retention, articulation, and staff training. |
Carol Lynn Morse,
Craig Taylor,
John Winquist |
2/97 - 3/97 |
|
| Review draft with selected individuals who conduct advising. |
Carol Lynn Morse,
Craig Taylor,
John Winquist |
2/97 - 3/97 |
|
| Develop final draft of questionnaire. |
Carol Lynn Morse,
John Winquist |
2/97 - 3/97 |
|
| Administer questionnaire to identified providers. |
Carol Lynn Morse,
John Winquist |
2/97 - 3/97 |
|
| Provide telephone follow-up regarding questionnaires not returned. |
Carol Lynn Morse,
John Winquist |
3/97 - 3/97 |
|
| Summarize questionnaire results. |
Carol Lynn Morse,
John Winquist |
3/97 - 4/97 |
|
| Report results to Implementation Team. |
Phyllis Geyer |
3/97 - 4/97 |
|
Establish and train pilot teams to test new advising delivery processes.
Develop criteria for selecting pilot teams to test new advising delivery processes. |
Carol Lynn Morse,
John Winquist |
11/96 - 12/96 |
|
| Interview prospective team members (individual or group interviews). |
Carol Lynn Morse,
John Winquist |
12/96 - 2/97 |
|
| Task |
By Whom |
By When
Start--End Dates |
Resources
Required |
| Negotiate counselor and advisor placements with Director of Counseling. |
Carol Lynn Morse,
John Winquist |
12/96 - 2/97 |
|
| Negotiate placement of neighborhood team members with Department administrators. |
Carol Lynn Morse,
John Winquist |
12/96 - 2/97 |
|
| Finalize and publicize team assignments. |
Phyllis Geyer |
1/97 - 2/97 |
|
| Train pilot teams using current advising-related training. |
John Winquist |
2/97 - 3/97 |
|
Establish/implement instructional training program that meets instruction program needs.
Survey instructional programs, in conjunction with Placement Testing survey, to determine advising information training needs. |
Carol Lynn Morse,
John Winquist |
2/97 - 3/97 |
|
| Define goals of training program for instructional programs. |
Carol Lynn Morse,
John Winquist |
3/97 - 4/97 |
|
| Develop training program that meets advising information needs of instructional program. |
Mason Davis,
Rich Freund,
Phyllis Geyer,
Carol Lynn Morse
John Winquist |
3/97 - 4/97 |
|
| Draft descriptions of training program modules. |
Carol Lynn Morse,
John Winquist |
3/97 - 4/97 |
|
| Develop individual program modules. |
Carol Lynn Morse,
John Winquist |
4/97 - 5/97 |
|
| Pilot test and evaluate each module as completed. |
Carol Lynn Morse,
John Winquist |
4/97 - 6/97 |
|
| Refine program modules and their descriptions. |
Carol Lynn Morse,
John Winquist |
4/97 - 6/97 |
|
| Implement revised training program. |
Carol Lynn Morse,
John Winquist |
6/97 - 8/97 |
|
Establish advising teams needed and identify team members.
Assess results of college-wide survey of advising needs and college-wide inventory of employees. |
Carol Lynn Morse,
John Winquist,
Focus Group |
2/97 - 4/97 |
|
| Collect student major statistics and budget information. |
John Winquist |
3/97 - 4/97 |
|
| Determine number of advising teams needed and define individual team membership. |
John Winquist |
3/97 - 3/97 |
|
| Interview prospective team members (individual or group interviews) and finalize team assignments. |
Phyllis Geyer,
Carol Lynn Morse,
John Winquist |
4/97 - 5/97 |
|
| Task |
By Whom |
By When
Start--End Dates |
Resources
Required |
| Negotiate counselor and advising placements with Director of Counseling. |
Phyllis Geyer,
Carol Lynn Morse,
John Winquist |
3/97 - 5/97 |
|
| Negotiate placement of neighborhood team members with department administrators. |
Phyllis Geyer,
Carol Lynn Morse,
John Winquist |
3/97 - 5/97 |
|
| Publicize composition of advising and counseling teams. |
Phyllis Geyer,
Carol Lynn Morse |
5/97 - 6/97 |
|
Develop incentives for participation.
Collaborate with Annual Advising Committee to interface advising activities with annual advising activities. |
Tim Blood,
Mason Davis,
Rich Freund,
Carol Lynn Morse,
John Winquist,
Ginger Yamamoto
|
3/97 - 6/97 |
|
| Form a committee to explore possibilities for incentives. |
John Winquist |
3/97 - 4/97 |
|
| Review committee findings. |
Counseling Dept. staff |
5/97 - 6/97 |
|
| Incorporate feasible incentives into College-wide advising plan. |
Annual Advising Committee,
John Winquist |
6/97 - 7/97 |
|
| Disseminate information about the incentive plan across the college. |
Phyllis Geyer
Carol Lynn Morse |
6/97 - 6/98 |
|
Recruit, train, and assign student peer associates to advising teams.
Investigate expanded funding for peer associates. |
Carol Lynn Morse,
John Winquist |
1/97 - 3/97 |
|
| Investigate student associate potential role with CWIC and advising teams. |
Carol Lynn Morse,
Julia Poole,
John Winquist,
Counseling Staff |
3/97 - 4/97 |
|
| Survey current training activities resources. |
Carol Lynn Morse,
Julia Poole,
John Winquist |
3/97 - 4/97 |
|
| Task |
By Whom |
By When
Start--End Dates |
Resources
Required |
| Determine additional training needs and resources for student associates. |
Carol Lynn Morse,
Julia Poole,
John Winquist |
3/97 - 4/97 |
|
| Determine training needs of advising teams. |
Carol Lynn Morse,
John Winquist,
Pilot Advising Teams |
5/97 - 6/97 |
|
| Outline training needs, resources, and materials needed for training. |
Carol Lynn Morse,
John Winquist |
6/97 - 7/97 |
|
| Develop timeline of training activities. |
Carol Lynn Morse,
John Winquist,
Pilot Training Teams |
6/97 - 7/97 |
|
| Develop training materials. |
Carol Lynn Morse,
John Winquist,
Counseling staff TBA,
Pilot Training Teams |
6/97 - 8/97 |
|
| Implement training |
Julia Poole,
Pilot Training Team |
6/97 - 10/97 |
|
Revise web page.
Develop advising information for inclusion in the advising web page. |
Counseling Staff |
11/96 - 5/97 |
|
Develop student decision matrix.
Develop a new student decision matrix for Students First! Resources Representative. |
John Winquist |
9/97 - 12/97 |
|
Develop electronic system.
Develop electronic system to document advising services delivery process for both credit and non-credit students. |
Tim Blood,
Nick Cheshire,
Carol Lynn Morse,
John Winquist |
5/97 - 12/97 |
|
| Assess degree audit system.Assess degree audit system and explore alternative software. |
Nick Cheshire,
Carol Lynn Morse,
John Winquist,
Admission Staff TBA,
Counseling Staff TBA |
5/97 - 10/97 |
|
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