This is an archive of the Process Redesign web pages - for historical and reference purposes only
Admissions Application and Processing
Develop a standard admissions application and streamline admissions processing. Due Date: 5/98
| Task |
By Whom |
By When
Start--End Dates |
Resources
Required |
Redesign credit application processing.
Examine steps in processing of current hard copy credit application to streamline steps. |
Sharon Williams |
11/96 - 1/97 |
|
| Eliminate unnecessary steps in processing of current hard copy credit application processing. |
Sharon Williams |
1/97 - 2/97 |
|
Review other department applications and processes.
Determine departments that have their own applications. |
Sharon Williams |
10/96 - 11/96 |
|
| Contact other Oregon Community Colleges to get copies of their current application for admission for review and reference. |
Sharon Williams |
11/96 - 11/96 |
|
| Meet with managers from departments with their own application form to ascertain their needs. |
Sharon Williams,
Debra Lamb,
Leslie Rasor,
Craig Taylor |
11/96 - 1/97 |
|
| Examine steps within various departments in their processing of the admission application. |
Sharon Williams,
Nick Cheshire,
Debra Lamb,
Leslie Rasor |
11/96 - 1/97 |
|
| Identify and eliminate unnecessary steps in application process for various departments that process applications. |
Sharon Williams,
Debra Lamb,
Leslie Rasor |
1/97 - 3/97 |
|
Identify application data requirements.
Convene with Computer Services and Managers as needed, to determine how to meet needs of involved departments pertaining to creation of new admission application. |
Programming Team,
Sharon Williams,
Debra Lamb,
Leslie Rasor |
12/96 - 2/97 |
|
| Confirm information that needs to be included in a single consolidated application form (CreditLine application included on form). |
Sharon Williams,
Debra Lamb,
Leslie Rasor |
2/97 - 3/97 |
|
| Task |
By Whom |
By When
Start--End Dates |
Resources
Required |
| Confirm application meets reporting requirements (OCCURS). |
Craig Taylor |
2/97 - 3/97 |
|
| Create draft of hard copy form. |
Sharon Williams,
Debra Lamb,
Leslie Rasor |
2/97 - 3/97 |
|
| Test hard copy form with employees and students. |
Sharon Williams,
Debra Lamb,
Leslie Rasor |
3/97 - 3/97 |
|
Train/prepare staff
Train and prepare staff in use of new admissions application for students across campus and outreach centers. |
Programming Team |
4/97 - 4/97 |
|
| Redesign draft of hard copy based on test results. |
Sharon Williams,
Debra Lamb,
Leslie Rasor,
Programming Team |
3/97 - 4/97 |
|
| Train and prepare staff to answer questions from students about the new application process across campus and outreach centers. |
Programming Team,
Sharon Williams,
Debra Lamb,
Leslie Rasor |
4/97 - 4/97 |
|
| Implement new applicationImplement use of new hard copy application across campus offices |
Sharon Williams,
Debra Lamb,
Leslie Rasor |
4/97 - 5/97 |
|
| Acknowledgment and congratulations for all involved in making this new application a success. There will be a party. A big party. |
Mary Glenn,
Bee McRae |
5/3/97 |
|
Update publications
Update all relevant publications to students on new application form. |
Sharon Williams,
Information Support Team |
3/97 - 5/97 |
|
On-line application development and implementation
Create draft of on-line screen for database. |
Programming Team |
2/97 - 3/97 |
|
| Establish process for entering hard copy application information into the student database. |
Programming Team |
2/97 - 3/97 |
|
| Build supplemental questions/prompts for electronic application to address needs of specific departments. |
Programming Team |
2/97 - 3/97 |
|
| Task |
By Whom |
By When
Start--End Dates |
Resources
Required |
| Train employees on entering application information into the database. |
Programming Team |
3/97 - 3/97 |
|
| Test and de-bug draft of on-line screen version of application in the database with all departments that are involved in inputting data. |
Programming Team,
Sharon Williams,
Debra Lamb,
Leslie Rasor |
3/97 - 4/97 |
|
| On-line version of new admission application is approved for all departments use. |
Sharon Williams,
Debra Lamb,
Leslie Rasor,
Programming Team
|
5/97 - 6/97 |
|
| Acknowledgment and congratulations all the way around for all involved in this monumental project. There will be a big party. A huge party for all involved. An incredibly big, huge, party. |
Mary Glenn,
Bee McRae |
5/3/97 |
|
Web application development and implementation
Investigate and establish secure measures for entering data on web. |
Nick Cheshire,
Craig Taylor |
6/97 - 8/97 |
|
| Establish process for entering web site information for an application. |
Programming Team,
Info Support Team |
9/97 - 12/97 |
|
| Create draft of on-line web version of application. |
Programming Team,
Info Support Team |
9/97 - 12/97 |
|
| Review draft with applicable departments and identify special needs. |
Programming Team,
Info Support Team |
9/97 - 12/97 |
|
| Approve draft of web page application version. |
Sharon Williams,
Leslie Rasor,
Debra Lamb |
3/98 - 4/98 |
|
| Test and de-bug on-line web version of application by employees and students. |
Programming Team |
1/98 - 3/98 |
|
| Approval of web based version of new application with students and staff after incorporating changes from latest test results. |
Sharon Williams,
Leslie Rasor,
Debra Lamb |
3/98 - 4/98 |
|
| Implement use of new web site application across the world! |
Programming Team |
5/98 - 5/98 |
|
| Hearty congratulations, acknowledgment and thanks in some special way for all involved in this monumental process. There will be a humongous party. Incredibly unforgettable. |
Mary Glenn,
Bee McRae |
5/98 - 5/98 |
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