Monday  December 15, 2003

Updates   

• Phone # in Admin 107 – Ext. 3575
• A telephone, Ext. 3375, has been installed again in Building 3 Room 107.
• DeWitt Schedule after Jan 1
• After January 1, the Project Manager will be on campus on Mondays, Thursday afternoons and Friday mornings.  She will also be checking voice and e-mail from home twice a day on Tuesdays and Thursdays.  You can work with Casey if you need to schedule a meeting with Linda at a time when she is not regularly on campus.
  
• Registration Support Backfill
  
• Continuing Ed did spend some funds on backfill for additional support for students during fall registration, but did not use LASR funds for this.  Tim will notify the project of the extent to which this expense was greater than normal for CE.  The project will then plan for similar expense for winter and spring registration.
• Faculty Council Meeting
• Several LIMT members attended the Faculty Council meeting on December 12.  There was great interest in the LUMINIS decision, and the faculty proposed putting together a faculty committee, led by Mark Williams, to look at this possible purchase.
  Project staff noted that the project is in transition from implementation to operational (business as usual) status.  This will require a support system for Banner and related systems that focuses more on day-to-day business issues.  When decisions about system development need to be made, IT will assemble an appropriate team to address each decision on a case-by-case basis.  LUMINIS is an example of such a decision.
  Discussion by faculty present identified issues around faculty entry of grades that will be addressed by Enrollment Services and the Technical Training Coordinator.   
  

• Last week’s clone was completed as scheduled and was uneventful.   
  

• Training Coordinator assignment
• The Technical Training Coordinator assignment is 50% Banner and 50% other technology used by staff (Microsoft Office, GroupWise, browsers, XP, etc.)  The new TTC was training faculty to enter grades on his sixth day at Lane.
• Module contact charts
• The leads for Finance, HR, Student and Series 25 will develop and submit module contact, or “who to call” charts to the Project Manager before the next meeting.
• LIMT Name and Function
• With the tasks outlined in the LIMT Charter largely complete, Stephen presented a proposal for a new group with a focus on day-to-day operations to replace LIMT. The group would be less formal than LIMT and would be called Banner and Related Systems coordinating group (BARScg.) The proposal is summarized below:
• Functions:
• Coordinate application (Banner, S25, Evisions etc.) new versions, regulatory upgrades and patches
• Coordinate system downtime
• Coordinate system testing
• Coordinate shared data management
• Coordinate heavy usage time
• Advise on system development (hardware, upgrades, new products)
• Advise on IT policies regarding Banner and related systems.
• Characteristics:
• Facilitated by IT
• Representative of core departments responsible for Banner and related systems
• Membership:
• Core departments will determine appropriate representative member(s)
• Continue all current members?
• Add new members?
• Add DBA as permanent member?
• Meeting Schedule:
• Every other Monday from 10:00 to 11:00 a.m. beginning on Jan 12, 2004 in Admin 107.
• This group will continue to exist and function for the life of Banner at Lane. The level of the discussions and the content will likely change as BARScg replaces LIMT. The goal is to keep the focus of the discussions on coordinating among and between modules and to avoid getting involved in the operational issues of one module. Beginning with the January 12 meeting, current LIMT members will meet as the BARScg and will continue to define the tasks and membership of the new group.
• Module Updates as Needed   
  
• HR requests that LIMT members review the draft of 2004 payroll deadlines for conflicts with other system activities.