Monday  December 1, 2003

• Technology Training Coordinator
• LIMT members met and welcomed Michael Levick, the new Technology Training Coordinator for the college.
  
• Peer to Peer Dec 8
• LIMT reviewed agenda items for the December 8 joint meeting with Peer to Peer.  Items include:
• Annual/Advance registration
• Draft of the 2004 payroll calendar
• Finance Training announcement
  
• Faculty Council Dec 12
• The only agenda item to date for the Faculty Council meeting on December 12 is a demo of the Banner gradebook.  LUMINIS and the proposed change in the class add deadlines will be covered during winter term.
  
• PosPay Purchase
• The Project Director announced that the college has purchased the PosPay module from Evisions.
  
• Other
• The AVP for IT shared information about the college’s Oracle license, which is currently purchased through SCT.  The license needs to be updated to reflect additional hardware that is running to support Banner and the delivery of web services.  It may be in the college’s best interest to switch to purchasing Oracle licenses directly from Oracle.  The AVP for IT and the Project Director will gather more information.   
  

• Thanksgiving weekend upgrades
• The DBA applied all upgrades and patches, with one exception in Finance, to the production database on the Friday after Thanksgiving.  After all upgrades and patches were installed, the production instance was cloned to TEST.  All work was completed as planned.   
  

• Summit
  
• LIMT reviewed planning for Summit.
  
• Finance expects to send 3 representatives, but is only requesting project funds for one.
• Because of the complexity and size of the Student Module, the Student Core Team requested an additional spot on the travel team.  LIMT agreed to move one of the 5 spots on the Technical Team list to the Student Team.
• HR will likely send only two functional staff instead of three, but strongly requests that their programmer also attend.
• No changes in the Financial Aid plan to send 2 functional staff.
• No change in the AVP for IT plans to attend.
• The technical staff will discuss Summit attendance this week at their Friday meeting and determine which technical staff will attend.
  
• The project can fund 10 attendees.  Others will need to use department or other funds.  Stephen will notify ET that Lane may send up to 16 staff to this conference, noting that the conference offerings are sufficiently diverse and extensive to justify this number of attendees.
• Linda will check with the programming staff regarding their interest in attending Summit.
  
• Training contacts for each module
• Each module needs to designate a team member to serve as a point of contact for the Technology Training Coordinator.  This assignment includes R25, in addition to Finance, HR, Financial Aid and Student.  Team leaders may e-mail this information to the Project Director before the December 15 meeting.
•  LIMT Name and function
• The AVP for IT requests that LIMT settle on a new name and role before the first of the year.  This should reflect the movement from “project” to an operational reality for LASR.  The AVP for IT and the Project Director will develop a list of possible names and general responsibilities for such a group, which will be discussed at the December 15 meeting.  LIMT members should also consider whether the membership should change.  Please e-mail suggestions regarding this change to Steve and Linda.
• Backfill – who is still using?
• Student is still using some LASR backfill funds.  No other module is using any backfill at this time. Student does not anticipate needing additional backfill to support registration activities at the start of each term.  Tim will find out if BWEL sees a continued need to increase staffing at the outreach centers for this purpose.  Linda will work with Casey to determine what the expenses have been registration backfill for summer and fall terms.