Monday, November 18, 2002

Web Time Entry
In the November 15 LASR Update, Human Resources reported about Web Time Entry and a plan to help bridge the financial gap for employees during the lag payroll phase-in period.   Letters to creditors were available for employees.   

Data Conversion and Standards
The Student Team talked about data conversion and standards.  

Series 25 Software Training
LCC employees who attended the series 25 software training session in Portland on November 4 discussed the training and the software capabilities.

ExpressLane logo
Linda DeWitt will talk to managers about placement of the ExpressLane logo.

Coordination of Student Training
Chuck Appleby requested a maximum of $4,110 in backfill monies to release Bob Barber from one class Winter term to coordinate general training for the Student module.  LIMT approved the request.

Schedule/Resource 25 training report
The Space Implementation Team is working with the Resource 25 tool and talking with Health & PE about their unusual scheduling needs.  There is an additional training offered by Collegenet to train schedulers.  The usual approach is  a “train the trainer” concept, with Collegenet training 2 schedulers who return to campus and train additional schedulers. The cost of this approach is $1,000 per person.    If needed, User Training can be offered on-site for 12 people at a cost of $7,500 plus travel expenses.  Craig will bring a recommendation from the advisory group to the next LIMT meeting.  An additional product was purchased to provide an interface between Resource 25 and Banner.

Student Update
The Student Team is 133 working days from “go live”, the conversion plan is completed, scenarios have been entered into the system, and Margaret Kimble and Darlene Baker are inputting non-credit courses into PPRD at the DTC.  The faculty workload component of Student has become an issue. Part of the difficulty is the SCT name for this functionality, which raises concerns that it is something related to  bargaining issues.  SCT consultants suggest that this is probably not the case, and that the Office of Instruction may have more interest in learning about these parts of the Student and HR systems to better manage information about faculty.  A first step in exploring this Banner functionality will be to schedule a joint training conducted by the HR and Student consultants, probably in January.  Attendance should include representation from the Office of Instruction, the level change committee, the Student and HR teams, and possibly other groups.  The team will be in training this week.

Human Resources Update
All positions are loaded into pre-production (PPRD).  A successful clone of PPRD to TEST occurred on Sunday in preparation for the payroll testing this week.

Financial Aid Update
The team trained last week on satisfactory progress and return of  unearned  Title IV.  This system is moving along well toward “go live.”
 
Banner & Beyond Charter
The Banner &Beyond (B&B) team requested LIMT approve its Charter as submitted. The purpose of the B&B team is to develop college-wide strategies for information gathering, storage, retrieval and reporting and to develop recommendations on reporting tools.  The team is gathering information about data from the entire college and stressing non-duplication of resources and easy access and extraction of information.  The team will keep LIMT informed as they move forward.  The Charter was approved.

Reporting Need for Finance
The Finance area needs reporting capabilities now.  The team will identify the reports needed and work with programmers on the issue.  A recommendation was made that Finance research Banner reporting capabilities, and gather information from listservers and other colleges  (including Chemeketa).   Banner views as a possible tool and ODBC  were discussed.  Stephen Pruch reported that programmers are concerned about the tool and need more time for evaluation.  LIMT noted that it is important not to jeopardize the  critical paths of the implementation  by taking on other issues.

Finance Update
The budget office is working to bring over ending balances from COCO into Banner and carryover is almost complete.  The budget office estimates the corrected budget will be available by the end of November.   FIT is working on a refresher training plan for finance users when budget loading is completed.  A problem occurred this week with processing purchase orders when NEXT was entered into the PO number field (this should not be done).  The problem has been corrected.
 
Time Entry Issue
A potential problem with department time entry has been identified.  Programmers are backing through the latest conversion to locate the problem.