Monday  November 17, 2003

Updates   

• Faculty Council on Dec 12
• LIMT meets with Faculty Council on December 12. The Student Team will begin a conversation regarding class add dates with Faculty Council at this meeting.  Other LIMT members should let Linda know if there are additional items to share with faculty at this time.  The LUMINIS decision is another possible item to share at this meeting or at a future meeting with the faculty.  Stephen is working on scheduling a LUMINIS demo.  Feedback from LIMT suggests that this might work better for faculty after the first week of winter term rather than early in December.
  
• Peer to Peer on Dec 8
• LIMT meets with Peer to Peer on December 8.  Possible agenda items include:
• Class add date discussion,
• Rolling class schedule information for summer, (January might be a better time for this)
• Annual/Advance registration process for 04-05,
• Draft of 2004 payroll calendar,
• Finance training.     
  

• The DBA and RDBA scheduled server and database work over the Vetrans Day holiday.  The server work was successful.  The two servers now have the same configuration, with the exception of the R25 and Touchnet systems.  The database work created some difficulties with indexes which prevented successful registrations.  These changes were backed out on November 12.  LIMT discussed the best way to handle notifying students that their registrations were not successfully completed.  Jan and Lee will work on identifying people who accessed ExpressLane during the “down” time.   
  

• Banner Policies and Procedures
  
• Data Access
• LIMT has begun developing Banner policies, with the work done by the Data Standards group on Banner access.  The Project Director will oversee the development of additional IT policies to support Banner and related systems.  LIMT members are asked to review the list of needed policies in this agenda and to think about whether there are others that need to be addressed.  The Project Director will review materials from Educause that deal with IT policy development.
• Uploads and downloads
• Interfaces
• Modifications
• Enhancements
• Version change processes
• Others?
  
• Summit
• The project budget was developed to support 10 attendees at each Summit Conference between 2002 and 2004.  This plan allowed 2 attendees for each module and 2 technical participants.  This spring is the last Summit for which there are budgeted resources.  Last year, no programming staff attended, and participants remarked that the college would be well served by and increase in technical attendance in 2004.  Each module should consider who will attend for 2004, and bring that information back to next week’s LIMT meeting, the last meeting before conference registration opens on December 1.
  

• Finance is still waiting for a technical consultant to assist with the development of 1098T information for 2003 when part of the information is in the legacy system and part in Banner.  Finance requested, and received, assurance from HR that HR would no longer approve payroll advances in 2004.  The Budget and Finance areas will take responsibility for informing departments about the new accounting set-up for the management $400 annuity.

• Chuck is working with a group of instructional chairs to define reporting needs, at the request of the AVP for Instruction.  Peer-to-Peer is also working on this, through the activities of the Less with Less group.  Chuck will also take a lead in making sure that the efforts of the two groups stay coordinated.
• Programmers are beginning 4 days of Oracle Reports training this week, on Thursday and Friday.  The remaining 2 days are scheduled for December 17 and 18.