Monday, August 26, 2002

Fall availability of computer lab
Building 12, Room 119a will be available for LASR to use during the day Fall term and on at least 2 evenings.

Consistent Banner access
Computer Services has separated access to the production Banner environment from the environments for testing and building (TEST and PPRD).  Jan Kleminsky will send the URL for the non-production areas to the programmers and LIMT.  LIMT members can distribute this information to others as needed.  Linda DeWitt will make sure that Human Resources is notified.  

Internet Native Client/ Server
Jan Kleminsky and Eveline Taylor have solved all identified issues between the client/server and the Internet native interfaces, except spreadsheet budgeting.  There is no information in Banner known issues that this is a problem in Internet native.  James Brunner will continue to work on this.   James Brunner also noted that there is a CD that teaches spreadsheet budgeting, which the college may want to purchase. The only team still using client/server is Finance.  Kay Malmberg will request that they use Internet native Banner for the next few weeks to identify any other issues.  LIMT will re-visit this issue at the September 9 meeting. 

SC meeting
The August Steering Committee meeting was cancelled because only 2 or 3 members were available.  The LASR Project Office informed Steering Committee members in writing of the two major issues that would have been discussed at that meeting.  These issues are Annual to Advance Registration and not loading financial aid applicants who are not on the system.  An e-mail response from Cheryl Roberts indicated support for both of these plans.

SCT Consultants
SCT consultants are required to bill clients for time they spend, including phone calls and e-mail whenever the time exceeds about 15 minutes.  If they need to do research to answer questions that relate to baseline Banner to fill in gaps in the consultant’s own knowledge, the client is not charged.  Research that goes beyond this, such as investigating how other schools have addressed challenging problems, is billable to Lane.  There are consulting hours available for these contacts, but Lane staff should keep in mind that the college will be charged for consulting work, and should ask questions in a concise and focused manner.

September 6 LASR Update
The September 6 LASR Update will cover the following:
· Annual to Advance Registration
· Series 25, including announcing staff assignments and how departments can participate
· Updates from all modules

Extended Learning Update
None

Finance Update
The development of the spreadsheet needed for the Banner budget load continues in the Budget Office.  James Brunner, Kay Malmberg, Alan Feldmayer., Tasha Drake and Paula Gardner will meet tomorrow to firm up the process.  The Budget Office also continues to work with departments on mapping budget data elements from COCO to Banner.

HR Update
None

Student Update
The Student Core Team made great progress in last week’s training in the areas of Learning Communities, Admission and Registration.  The team recognizes the importance of learning communities at Lane, but noted that these represent only 1200 registrations annually in 30 courses, which is a very small part of the total registration at Lane.  The Student Core Team will continue to work for good solutions for learning communities while keeping sight of the larger issues.

Financial Aid Update
The Financial Aid Team has developed and tested scenarios for most of the requirement tracking conditions.  Student budgets have also been developed, using an average budgeting concept for full and part time attendance, but assignment to budget groups has not been tested.  Training this week will cover population selection and letter generation.

Other
A discussion of training issues identified the need for line managers to be informed when staff in their area do not understand training they have received and to be involved in planning for additional training and evaluation of the employee’s progress.

Next Agenda
Client/Server vs Internet Native
Report on backfill funds used by LASR Project Office and identify funds needed from departments