Monday, August 18, 2003

Updates

• Debrief meeting with Peer to Peer
• LIMT discussed the joint meeting with Peer to Peer on August 11.  Members agreed that the meeting was useful, and commented that there will be a continuing and on-going need for training of staff.  This will include “refresher” and updating training that is tied to specific points in the business cycle as well as more targeted training for staff who are making errors.  Each Banner module needs to have a permanent training plan for current and new employees.  In an environment where the workload is over-whelming for many staff, it is hard to get people to focus on attending training.  This discussion needs to involve the college Technology Training Coordinator.

ET has commissioned a study of administrative work processes and workload issues in academic departments.

• Shutting down the HP3000
• The HP3000 is scheduled for shutdown at the end of September.  Staff access will end on September 12 (EOB) to allow technical staff the final weeks of September to move data to the HP9000.  Lee Hallin will notify users who still have access of this deadline as soon as possible.  Chris McDowell is a possible exception, due to the Financial Aid FISAP processes.  Lee will move financial aid data last.  HR may need access too, depending on whether they have access to some information through another interface.  This information includes:
o Annual hours worked tracking for hourly employees
o 240 hours of accumulated leave
o Access to prior years W2 information.
Linda will check with the programmer on the status of these projects.
• 6.x upgrades
• Jan has applied 6.x upgrades and patches she’s received through August 15.  For the rest of the month, she will not apply additional changes until after 6.x is live in LANE.  If modules want a particular patch to be loaded, they need to request this of Jan.
• Slowdown at start of registration
• The system slowdown at the beginning of registration continues to be a problem.  Computer Services is having difficulty isolating the difficulty, because the diagnostic indicators do not reveal any stresses on the system.  CS has been unable to determine whether it is a hardware or software issue.  However, they plan to try making changes in software configuration to see if performance improves.  Lee noted that it is difficult to simulate a load on the system that reflects a start of registration process.  The next load will occur on September 5.  Student plans to open registration at 4:00 am rather than 8:00 to see if this helps relieve the problem.

• New name for LIMT
• The LASR Project is moving into a new phase, and the role of LIMT is changing.  The focus is changing from managing an implementation to a role that includes.
• General oversight of the Banner system
• Serving as consultants for the college on using Banner efficiently and effectively in managing work process (this role is shared with the module teams).
LIMT recommends not changing the name at this time, but continuing to be aware of the changing role and looking at a more operational name change at a future date.
• Meeting schedule beginning fall
• LIMT will have a regular meeting on August 25 and then will move to a one hour weekly meeting time with the September 8 meeting.  LIMT wants to continue to meet with Peer to Peer once a month to facilitate sharing of information between the two groups.  Linda will contact Donna Zmolek to discuss this.  LIMT members need to begin taking more responsibility for the agenda, with the Project Director serving more as a coordinator.
• Other
• Student presented a request for Sylvia Sandoz to have access to all GTV tables in TEST.  The request was approved.  Linda will review with Jan the overall access to the ‘G’ tables in Banner

• LIMT requested a discussion of the composition of core teams as a future agenda item.
• Jane Scheidecker has announced her intent to resign from LIMT.