Monday, August 12, 2002

Feedback from August 6 LASR Update
The LASR Update was well attended.  The audience was engaged and lively discussions were had about lag payroll, course numbering, and Series 25.

Banner Training Sub-team Report
A series of Banner training modules will be developed for employees that are new to the college or who move between jobs within the college.  The team will develop a matrix that identifies the different types of training modules needed and which modules specific employees will need.  Human Resources will incorporate the modules as part of the employee orientation process.

Data Standards report
How to enter State of Oregon vendors into the LCC system is being discussed. Account Payable is in the process of updating the current system.  The Student Core team is responsible for monitoring the data entry process and the Data Standards group will act as the clearing house for data standards.  Data Standards meets every Monday at 1:00p through November.  Linda DeWitt or Georgia Nissen will field questions or issues regarding data standards.

Extended Learning Update
No report.

Finance Update
The Finance team is working on cross walks from COCO to Banner and hope to have the crosswalks loaded by the end of this week.  The Budget Office will need to make budget adjustments because of organizational changes that have been made since the budget was adopted.  The Budget Office will notify departments when the budget is loaded.   A decision was made to keep ICP in the general fund.  The general fund will include the $1 tuition fee in the Materials and Services account.  Including ICP in the general fund will eliminate the need for budget transfers from 9600 account numbers to Materials and Services.   More than 1,100 purchase orders have been processed in Banner for the 2002-03 fiscal year.  The first grant expenditures report using Banner data has been processed and the funded projects team is functioning well.  LIMT recognized the funded projects team as a good example of how to roll out a functional area.  The Finance team joins Human Resources this week for position budget control training.  

HR Update
A Human Resources sub-team will meet with Peer to Peer to discuss lag payroll, test payrolls have been run and position budget training begins tomorrow.

Student Update
The Student Core team worked 15-20 hours last week on the catalog and schedule.  Course subject codes were discussed with division chairs.  Chairs were agreeable to the subject code system.  How to best market and advertise credit and credit-free courses was discussed.  The Student Core Team will work with Touchnet, a payment method that works with ExpressLane, to determine how payments can be made via the Web and in person.  How to handle payments over the Web will be discussed with the A/R trainer in an upcoming training session.  The team is experiencing many challenges at this stage of the implementation process.

Financial Aid Update
SCT assigned Connie Alexander as the new trainer for the Financial Aid Core Team.  The training schedule may be changed to move training off the first week of the term.  The team is discussing how to handle students who are not in the system.  Historically, the Financial Aid office has done student recruiting.  The Banner system would place that responsibility with Admissions.  Two options are to either forward information received by Financial Aid to Admissions for recruiting or choose not to communicate with students who are not in the LCC system.  Helen Garrett and Linda DeWitt will outline the current process and the pros and cons for the LASR Steering Committee.  The team has loaded data and is working on concepts around budgeting, tracking and building in TEST.  The core team will be in training the end of August.