Monday, August 4, 2003

Updates/Announcements

• Scheduling Admin 107
• Linda will continue to schedule Admin 107 through December 2003.  After that, the room may transition to Scheduling.
• July ExpressLane counts
• LIMT reviewed the July ExpressLane statistics.  Although the load was slightly greater on July 15 than on July 14, a system slowdown occurred only in the morning on July 14.

• Banner 6.x status
• Computer Services is on target for the August 30 install of Banner 6.x in the production database.  All modules are working on system testing throughout August.  HR is interested in making leave information available to department managers for their own department staff, and is hopeful that Banner 6.x will provide this functionality.  HR plans to review the release guide information to see if this functionality is included in 6.x.
• August updates to 6.x
• Jan will continue to apply patches and updates to 6.x through the first part of August.  When the install into the production database is closer, she will stop applying updates and notify LIMT of the change.
• System slowdown – start of registration
• The system slowdown that the college experiences at the start of each major registration time may be due to the “shotgun” start time of 8:00 a.m.  For September 5, the Student Team plans to allow registration to begin at approximately 4:00 a.m., when the system becomes available after the nightly back-up.

• Peer to Peer – items we want to cover?
• The following are items that LIMT plans to discuss with the Peer-to-Peer group at next Monday’s joint meeting:
• Student:  Waitlisting – meeting dates
• August 25 with Peer-to-Peer
• August 19 with instructional managers
• (Note:  Academic departments are still challenged by the Banner concept of wait-listing. The former practice of changing the class to require instructor approval when the term begins (and after there are active registrations for the class) is causing students to be dropped if they try to change a class option and lack the approval.  The Student Core Team and instructional departments will work on possible processes that do not have negative impacts on students before the start of Fall term.)
• HR
• Approvers/Super-approvers
• Checking accuracy before approving
• Leave issues
• Comp Time
• Finance
• Training plans
• Datamart Purchase
• Under normal circumstances, it can take several years for a school to evolve datamart functionality.  SCT has developed datamart products for each module, which shortens the timeline for making this functionality available to the college. This technology is of high interest to each module and to the Executive Team. The end of September is the end of a business quarter for SCT, and if the college could make a decision to purchase the SCT Datamart in time to meet this deadline, the pricing might be more attractive for the college.  Because Finance has been in production the longest, it would need to pilot the SCT Datamart implementation.  The Finance Team leader agreed that this is in alignment with where Finance wants to go.  LIMT approved the purchase of SCT Datamarts for all 4 modules.  Steve will review this decision with the Executive Team and report back to LIMT. 

The functional areas will own and manage the datamarts.  Data Custodians will have similar responsibilities for these data as for the Banner database.  However, a broader population of staff might want to access a datamart.  To support this, the data extracts will need to be simple enough to understand (without having an in-depth knowledge of the Banner data) but complex enough to provide meaningful information.
 
• Fall Training needs
• Each module should think about their training needs for fall and work with Eric Mustoe on scheduling.
• Duplicate PIDM Process
• LIMT will “own” the duplicate PIDM issue, but Enrollment Services will manage it.  A sub-team of LIMT and programmer Bert Ewing met last week to review the problem.  Most of the duplicates resulted from data conversion.  The clean-up process will include determining which record is “bad”, marking it by appending “**Dupl** to the last name, and deleting the SSN (if any) so that the “bad” record cannot be accessed with ExpressLane.
• Scheduling Workflow hours by 1/1/04

• Computer Services has inactivated all COCO logons, and then re-activated about 80 of them.  CS is also moving COCO programs out of production, as they are no longer useful.  If staff report being unable to access things they need in COCO, be sure to determine whether they can’t log on at all, or they can log on, but are not able to access a program they are used to running.
• Computer Services implemented anti-spam software last Friday.  In two days, the software blocked 6,500 e-mail messages from being delivered.