Monday, June 16, 2003

Oracle 9i Installation
The system was down from 4 a.m. Sunday to 3 p.m. Sunday while Lee Hallin processed 400 system patches prior to the Oracle 9i install.  Linda DeWitt sent the patch information to team leaders.

Computer Services Time Schedule
Jan Kleminsky will begin attending meetings to report to LIMT on upcoming events.

New Meeting Format
Future LIMT agendas will move to an issues type format with an opportunity for module updates as needed.  Team leaders will email agenda issues to Linda DeWitt prior to each meeting.

Birth Date Information
Approximately 50,000 records on the old system did not have good birth date information.  When the records were converted to Banner dob blank fields were initialized to November 11, 1111 to identify those birth dates during the conversion process.  The question is whether to leave the dob that was converted and have HR leave the dob field blank or leave the field blank (Banner does not require a dob).  Leaving the initialized dates helps staff distinguish between records that were brought over without a dob and new records without a dob.  Objections were voiced about establishing a precedent by putting “bad” data into the system.  Kerri Houghton will talk to Ray Smith about other ways to identify converted records.

Feeds Discussion to External Systems
Data accuracy and security become issues when feeding data from the central system to other systems within the college.  Concerns are that the data is out of date as soon as it is fed, the security of the system to which the data is fed is unknown and how/if the data is purged at the receiving end when the data is no longer needed.  LIMT needs to develop guidelines for requests to feed data to external systems.  A request should include the destination of the data and how long it will be there.  A recommendation was made to approach individual requests as an analysis of current business processes.  The LASR Project Director, data custodian and technical staff for each specific area will be involved in the process.

Phase II Plan
The Phase II budget is approved.  Individual  project teams are responsible for developing, refining and prioritizing an 18-month, detailed work plan from the Phase II Work Plan.  All LIMT members should gather information from their constituents about priorities in the following areas:

• Business cycle activity not yet encountered for the first time, i.e. rolling grades at the end of a term;
• Banner functionality not implemented in the first pass, i.e. electronic PAFs;
• Interfaces and systems that need data feeds from Banner to replace COCO feeds; 
• Training; and
• Other products, i.e. Datamart or document imaging.

The July LASR Board Report marks the last LASR report to the Board.

Finance Module Update
Finance reported an issue for staff who work late with the sleep/wake feature turning off at 5:30 p.m.  Stephen Pruch will check into running the feature until 7 p.m., especially during the Summer months.

Schedule 25 Update
S25 training is scheduled next week as departments review the class schedule for pre-assigned rooms and partitions.

Action Items
Develop/refine Phase II Work Plan 
Agenda Issues to Linda DeWitt
Sleep/wake Feature