Monday, May 19, 2003

Meeting dates for next year
LIMT was asked to think about whether to continue the current meeting date and time for 2003-2004.

Steering Committee Meeting
The last monthly Steering Committee is Friday, May 23.  Team leaders do not need to attend.  Linda DeWitt and Stephen Pruch will present the Committee with the expected work plan for the remainder of the project, discuss the budget to date and for the next 18 months and the status of the Steering Committee for the rest of the project.

LASR Update Report
The May 16 LASR Update was the last monthly update.  An ExpressLane registration demonstration was presented to a small audience.  LIMT will look at other ways to provide project communications to the campus for the duration of the project. 

Software Upgrades
Software upgrade feedback has been sent to Jan Kleminsky.  Core areas need to read the release guides.  Linda DeWitt will take responsibility for reading general release guides.

Feeds Discussion to External Systems
Issues surround data being fed to external systems such as address information fed to the Fitness Center.  Concerns were raised about:

• data transmitted being obsolete
• the security of the system to which the data is fed
• what happens to the data when it is no longer needed
• what type of data will be fed to external systems

Birth Dates
Banner does not force a dob entry for staff or students, but will prompt for a dob when a new employee is hired.  A decision needs to be made about whether to plug in a date or leave the field blank. 

Time Out for ExpressLane
Staff are experiencing frustration with the Banner 30-minute logout setting and would like to see the setting increased.  A longer setting could present a security issue on student computers located in public areas.  A decision about the logout setting is needed by May 30.

Series 25 Update
The CollegeNet consultant will be on site tomorrow to help the team work through how R25 interfaces with Banner and refinements to  S25.

Instructional Managers
See student report.

Financial Aid Update
Staff are working toward the June 2 deadline to send out initial award letters for the 03-04 year.  The Student Accounts team is looking for a different way to extend credit that will take LCC out of the role of lender of first resort.  The team is also considering different ways for the college to handle collection accounts. 

Student Update
Managers and administrative assistants are concerned with meeting the June 17 deadline for building Fall term class due to the number of other college deadlines.  Staff who build sections need access to LANE  asap.  Some staff who have taken the test remain un-cleared for access.  Pam McClelland will work on checking those tests today.   A concern is if S25 will run on June 17 without room assignments if the section building deadline is bumped two weeks out and if moving the deadline will affect advance registration on July 14.  The S25 group will discuss the issue with the CollegeNet representative tomorrow.  Pam McClelland will take responsibility for keeping Peer to Peer informed on this issue.

HR Update
HR and the LCCEF are discussing moving the June 30 requirement to take unused vacation to a date later in the year, in order to relieve pressure on departments that results from the June 30 date.  For 2003, the June 30 date will not apply. 

Human Resources will communicate to staff that because of a major upgrade to the underlying database structure over the July 4 weekend, web time entry must be projected through June 30 by June 27.   Approvers must be certain the projections are correct and complete the approval process by June 30. 

BWEL Update
No report.

Finance Update
Three drop-in labs are available this week for staff who need help with budgeting and transaction adjustments.