LIMT Meeting Minutes

Monday, April 21, 2003

LASR Update Focuses on Banner Wait List
The Student Core Team was pleased with the number of people who attended the April 18, 2003 LASR Update.  A demonstration of the Banner wait list process was presented which differs significantly from the CoCo process.  The Team will advise departments on the process, but asked that Division/Department chairs discuss a policy to address their needs.  The Summer term class schedule will include step-by-step directions for students on how the wait list will operate.  Wait lists are available for Summer term registration if Divisions/Departments choose to use them.  Helen Garrett and Chuck Appleby will discuss the new process at the Tuesday Chair's meeting with a recommendation that managers develop a college policy for using the wait list.

Additional Finance Training Plan
Plans are underway to develop additional budget open lab training sessions for managers and administrative assistants on how to access and understand financial reports and the new hierarchical budget system.  LIMT will continue to provide one-on-one training to managers and administrative assistants through Spring term and for the year-end close when requested.   LIMT will develop a training plan to increase the understanding among  managers and administrative assistants of accounting and budgeting.   Linda DeWitt meets next week with Annie Paschall, Accounting instructor in Business Technologies, to discuss developing and teaching a course, possibly during Summer term. 

Implementation Phase 2 Projects
Phase 2 of the project begins after the Student ìgo liveî on June 2, 2003.  LIMT will develop a budget and work plan for fiscal year 2004 to be presented at the May 23 Steering Committee meeting.  LIMT will review the product list they received via email and provide feedback to Stephen Pruch about the following:

• Products w/high interest
• Products w/no interest
• Products LIMT never wants to purchase
• Products LIMT definitely wants to purchase
• Products to be purchased next year w/in modules that require programmer's time
• Products to be purchased next year that require a training budget

• Identify interfaces for programmers (i.e., Bookstore & Library interfaces)
• Banner features not implemented in the initial implementation process because they were not ìcritical pathî items

Student Update
The Student module goes live in 6 weeks.  The team's focus this week is on the printed schedule deadlines.  Sylvia Sandoz and Ray Smith were commended for completing a process, in only 2 weeks, that allows the class schedule to be downloaded from Banner for publication in a format nearly identical to the current class schedule.  Helen Garrett met with the BWEL group on Friday and is on the Division Chair's agenda next Tuesday.  Summer schedule page proofs in pdf file format were distributed today to schedule builders via e-mail.  The Space Implementation Team has questions about how to update R25 with schedule changes without re-running S25, and will request assistance from the Series 25 technical support.   Corrections/changes are due to the Scheduling Office by 5p today.  April 30 is the final schedule proof.

Instructional Managers
Managers are looking for solutions during this difficult time to access the required data for the year-end-close process.

BWEL Update
No report.

Financial Aid Update
The system is working well for the Financial Aid area, despite a shortage of staff resulting from the on-going Banner implementation needs.

Part-time Faculty Payroll Obstacle
Part-time faculty often are not assigned to classes until close to the beginning of a term.  Because of this, statement of appointments are not received in Human Resources in time to establish payroll accounts for part-time faculty for the 10th payroll; they receive their first paycheck on the 25th of the month.  Human Resources continues working to find a process that will pay part-time faculty on the same schedule as other LCC staff.

Finance Update
The team is working to implement fixed assets by mid June and to prepare a year-end close schedule for chairs and administrative assistants.  The vacation payoff and one week advance that were a part of the Human Resources implementation were not budgeted expenses, and finance is working on a plan for handling them in the year-end close process.  Because collecting back the advances crosses a fiscal year boundary, the accounting is especially challenging for the Funded Projects area.

Identifying Part-time Faculty for Class Schedule
Human Resources and Student will identify part-time faculty as faculty in Banner so their names can be listed on the class schedule.

New Date for Banner 6.0 Upgrade
Finance and Student will identify a date after August 29 (when the auditor's visit is concluded) for the Banner 6.0 upgrade.

Programmer Schedules
Lee Hallin is filling in for Jan Kleminsky while Jan is on vacation for 3 weeks.  Thwing Havens will fill in for Sue Iverson when she is in Portland part of this week and when she moves to Portland for 4-6 weeks.  Sue will be available via remote access for emergencies.

Data Custodian for Position Budget Control
Kay Malmberg is identified as the data custodian for position budget control, and will be responsible for the ìNî forms.    LIMT will notify Computer Services and change the Data Standards Document.

Action Items
Develop fiscal year 2004 budget/work plan for Phase 2 of LASR Project. Identify new Banner 6.0 upgrade date to coordinate with auditor's visit.

Identify Kay Malmberg as data custodian for Position Budget Control forms to Computer Services.