LIMT Meeting Minutes

Monday, March 17, 2003

Summit Debrief
LIMT members reported Summit was informative.  Of particular interest were workshops on financial year-end closing processes, Datamart & Data Warehouse, a web version of the job submission form, imaging and workflow, online course evaluations, Quick Start, automated wait list and reporting.  LIMT recommends more LCC technical staff attend future Summit meetings.

Faculty Council Meeting Debrief
LIMT representatives met with faculty last Friday to hear suggestions and answer questions about the Banner implementation.  Faculty expressed an interest in participating in the mock registration process.  They questioned whether staff emergency information will be available to departments.  One individual expressed general concern about the confidentiality of  personal information.

Upgrade to Banner 6.0 & Oracle 9i
An upgrade plan needs to be developed for the Banner 6.0/Oracle 9i upgrade which will be available in June.  Staff will be able to view release guides to see the changes.  Team leaders were encouraged to talk to staff about a date to upgrade.  A product calendar is available on the SCT Web page.  This topic will be discussed further at a future meeting.

March 21 LASR Update Items
Topics of discussion will include student timelines and the affect on academic departments, staff training, Series 25, and reporting issues.

Series 25 Update
Resource 25 is live and events are currently being scheduled for the time period beginning July 1.  Three staff training sessions were held over the last two weeks and the group is ready to train Extended Learning staff.  A CollegeNet trainer  from Portland provided the Series 25 group with an all-day consulting session on campus, which allowed the team to work through several configuration issues.  Locations for class sections have been loaded in Series 25 and is working.  A class schedule report will be available for departments in a couple of weeks.  A progress report will be made to Division Chairs tomorrow.

Instructional Managers
A handout clarifying Section Building Time Lines for Summer term class schedule was developed and sent to administrative assistants and managers and distributed to LIMT.  Chuck Appleby will provide updated information as it becomes available.  How Series 25 fits into the time line schedule will be discussed at the Tuesday Chairs' meeting tomorrow.

Financial Aid Update
Since Financial Aid has been live, lots of telephone calls have been received but no input has been noted of problems with the system.  Approximately 900 tracking letters were mailed and 3,800 Financial Aid applications have been received to date.  The Financial Aid Office anticipates a 25% increase in applications from last year.  The team is reconciling discrepancies and identifying packaging policies and sending out award letters.  Connie Alexander will be back the week of March 31 to provide follow-up support for staff.  Financial Aid and the Student Core Team will work together on a plan for the return of Title IV.  One-hour Financial Aid staff training sessions offered over the past two weeks to teach staff how to help students who use ExpressLane have been well attended.

Student Update
Banner overview, navigation and admissions training sessions offered over the past two weeks have trained 68 staff in preparation for going live in June.  Sessions are scheduled at the Cottage Grove and Downtown Centers.  Additional weekly training sessions will be offered.  The first mock registration is scheduled this week with additional mock registrations in April and May.  The April registration will include  administrative assistants, faculty and Student Services Associates as participants. The May registration will use real students.  An ad hoc  group of administrative assistants will be formed to validate changes and processes.  The team will ask ET for assistance with implementing the application fee, differential pricing and the student activity fee.  The team is relying on backfill monies during Summer and Fall terms to hire Student Service Associates to demonstrate ExpressLane and to assist students as they register for classes for the first time using ExpressLane.

Human Resources Update
The attempt to front-load pay for part-time faculty in the first January semi-monthly payroll process resulted in not collecting a portion of faculty dues.  HR staff is working on fixing the errors that resulted from this process.  The office has identified a dedicated weekly training time and is working to cross-train staff.

BWEL Update
Summer term tuition rate has been determined for Continuing Education classes and will be included in the class schedule.  The Extended Learning areas are counting on the Schedule 25 software to resolve past classroom scheduling issues for Continuing Education .  Banner & Beyond re-addressed their mission and determined the mission may fluctuate between strategic planning  and operational details.  The group is looking at flexible data structures in Banner to store information that must be tracked for specific sub-populations of students.

Finance Update
Two new reports for departments were rolled out this week and team representatives met with Peer to Peer to instruct them in how to use the reports.  One-on-one departmental visits have been made to provide additional assistance.  The Budget Office will have all changes/corrections made to the budget by April 1.

Other
Human Resources will develop and place on the LASR Web Page a contact list for people who have questions about where to get help with Human Resources processes.