LIMT Meeting Minutes

Monday, March 3, 2003

Updates/Announcements
There will not be a LIMT meeting on March 10 due to the Summit Conference.

Series 25 Update
No report

Series 25 Implementation Team Meets With Instructional Managers
Instructional managers met with the Series 25 Implementation Team and learned that there is always an option to pre-schedule a classroom if necessary. This information provides an additional level of comfort for instructional managers. This group noted that summer term will not really test the system, because available facilities do not ìmax outî during summer.

Instructional managers need to know the plan for summer term in order to complete scheduling tasks to meet the timeline for Banner and for the summer term class schedule.  The Student team needs to have the summer schedule built by April 1.

Financial Aid Team Prepared for ìGo Liveî Week
This is the financial aid ìgo liveî week, and the team is ready.  They plan to load student data, generate tracking items, and have tracking letters ready to mail by the end of the week for the first group of students.  LIMT discussed training plans for staff who assist students, and clarified that students should be referred to Students First if they have questions that cannot be answered using the ExpressLane tool.

New Students Admitted Into Banner
Enrollment Services has begun admitting new students into Banner.  Plans call for beginning to train outreach center staff within the next few weeks. This training needs to happen now in order to support the dual entry that is required for adds and data changes for the next few months.  

Vendor Loading
Sponsored Students and Student Accounts need update access to the vendor table in order to load vendors for third party contracts.

Implementing Encumbrances in Banner
The Finance and Human Resources teams are evaluating the merit of implementing encumbrances in Banner. This is likely to be a 2 to 3 year project.  Thwing is working on a report that will be similar to a position listing.

BWEL Update
No report.

Budget Reports for Departments Nearing Completion
There are 3 or 4 reports that will be available this week that will meet most of the needs of departmental budget administrators. Linda Osak will provide training on these reports. The solution for most departments for expenditure information will be a combination of reports and access to NHIDIST for detailed departmental pay information.

Balance and Carry Forwards
Fund balance, asset and liability balance forwards have been moved from COCO to Banner.  The Budget Office is working on carry forwards.