LIMT Meeting Minutes

Monday, January 27, 2003

Updates/Announcements
The Steering Committee met last week.  The meeting was well attended and informative.

A concern about ExpressLane security was reported.  Jan Kleminsky, Computer Services, sent an e-mail today to all employees indicating ExpressLane is a secure site.
 
Batch jobs in Banner
Stephen Pruch asked core offices to begin identifying batch jobs that can be run at night to reduce the demand on system resources.  Core team leaders will discuss the issue with programmers and LIMT will revisit the issue at a future meeting.

Goatpad Access
Human Resources currently uses Goatpad to sign on as a specific employee to address legal issues and when testing procedural changes.  Goatpad allows a person to see an individual’s pin number.  Goatpac allows a person to reset a pin number without seeing the individual’s pin number.  Computer Services does not support the use of Goatpad.   HR will assess the need for access over the next couple of payrolls and will minimize the number of people currently using Goatpad.  The issue will be revisited at a future LIMT meeting. 

Financial Aid Update
COD vs RFMS
The Financial Aid team discussed whether to implement the new process for reporting PELL grants to the federal government (COD) for the 03-04 year.  The new process will be available in Banner 5.x but will need Oracle 9i to run.  The team decided to implement RFMS for the 03-04 year and switch to COD in 04-05, when it will be required by the Department of Education.  This will allow the college to proceed with the installation of Oracle 9i and Banner 6.x at a time that does not impact other systems.

Title IV Release and Creditline
Federal student aid regulations require that institutions get student permission to pay charges  other than tuition and class fees (i.e., books or parking fines) with  federal financial aid funds.  Unlike COCO, Banner will only subtract institutional costs if the student does not give permission.  Continuing with all of the college’s current practices could result in an increase in unpaid A/R. The team will meet on Friday to discuss how to handle charges if a student denies LCC permission to charge their financial aid award for non-institutional charges (including Bookstore purchases), but opens a credit line for purchases.

Student Update
Helen Garrett meets with Division Chairs on Tuesday at 9a to discuss the Banner implementation, team representatives traveled to the Florence campus last Wednesday to bring the campus up-to-date on the project and answer questions, SCT’s A/R expert will make another visit to campus to work with the team. The SCT also has determined that  prerequisite checking will not be in place for summer term, voice response for Classline will be discontinued on May 24  (although staff will still be able to use the terminal version) and Gradeline will be discontinued as of July 1. The Student Core Team will make a campus-wide announcement of these changes.  Trained staff will be available between May 24 and the end of the term to assist students.  Continuing Education needs to document what end-of-the-term needs cannot be met without Classline.  LIMT approved the May 24 date.

There has been a problem with people being able to login in 119a after SCT members login as themselves to access their shared drive.  Rodger Gamblin met the Finance training instructor in the lab before class this morning to explain the issue and Linda Osak is writing instructions for trainers who use 119a.

Human Resources Update
Employee Responsibility/Accountability for Data Time Entry in Banner Payroll 
HR expects employees to enter their timesheet information via ExpressLane.  Open labs will be available prior to the February 10 payroll to assist employees, approvers and super users with the process.

Report Writing Capabilities
HR questioned whether the software is available to address reporting needs.  Stephen Pruch recommended that core teams talk to programmers about their needs and research their modules to see if a Banner report exists to serve their needs.  Banner and Beyond is looking at the larger issue of how to get information out of Banner at the appropriate time and using the best process.

Finance Update
The Finance Implementation Team discussed the reporting needs of departments.  Departments need to see which employee is paid from which FOAP and be able to check positions, and this information is not available at the detail level in Banner Finance.    Currently, these details cannot be downloaded.  A recommendation was made to look at the full range of Banner capabilities before inventing an LCC solution.

Series 25 Update
No report.

BWEL Update
No report.

Instructional Managers’ Feedback
No report.