Lane Administrative Systems Renewal
RFP Phase 

The following issues have been identified by the project team as having a potential impact upon the progress of the project. The team intends to remain aware of these issues and will work to mitigate them. 

• Potential delays in project timeline 

The timeline for RFP Phase is aggressive. It is possible that we will miss an important milestone. The principal risk to missing milestones will be to affect or delay later phases of the project. A significant delay could push the initial implementation from 2002 into 2003. 

We may be required to develop a separate RFP for hardware required to run the selected software. There is a risk that this will introduce a delay into our timeline. 

The following events could also delay the project: 

• Slow completion of the Request for Proposals 
• Incomplete vendor responses 
• Difficulties in evaluation and negotiation 
• Protests by vendors 

• Budget constraints 

This is a very large project, a significant undertaking. It is possible that we will experience 'missed opportunity' costs because we are attempting to do so much. We may have to forgo some functionality in order to complete the rest of the work successfully. 

Any significant reduction in college funding could affect this project. We believe that funding either is already identified or can be arranged through a lender. 

The following areas could impact the project: 

• Rough cost estimate proves inaccurate 
• Unexpected decrease in college revenue 
• Inability to obtain financing 

• People, Communication and Participation 

Inadequate buy-in from the campus for this process is a potential risk. We believe that a significant portion of the campus community supports and encourages this change. We will work to inform the campus of project goals so that additional buy-in is achieved. 

Potential cumulative workload issues are also a possible risk. There are other significant, large, time consuming projects ongoing at Lane that require staff resources (e.g. the Bond Project, moving to new facilities, restructuring, tech study negotiations, Vanguard Project, accreditation, etc.) 

The following areas could impact the project: 

• Inadequate communication 
• Staff may feel disenfranchised because of lack of participation, specific interests remain un-addressed, feelings that money could have been better spent elsewhere, etc. 
• Selection of participants for RFP PhaseI. 
• Difficulty of faculty involvement over the summer. 
• Threat of change/resistance to change.