Report to the Lane Community College Board
LASR Project
June, 2003

The project is on schedule and within budget.
All systems are now ìliveî in terms of transactional processing.

FINANCE
An SCT Finance consultant was on campus the week of May 27 to help finance staff prepare for year-end processing in Banner.  Also in May, the Finance Team provided drop-in lab support for college budget administrators to facilitate budget and transaction adjustments in preparation for year-end. Working with Financial Aid and Student Accounts Receivable staff, the Accounts Payable team successfully completed a test of the financial aid disbursement process. Sample checks were submitted to the bank for approval.  During the next three months, finance will be focused on the fiscal year-end process. Contact: Stan Barker Ext. 5608.

HUMAN RESOURCES
The SCT Banner HR consultant is scheduled to be at Lane June 24 ñ 26, to support the fiscal year-end processes. This consulting support is essential since this fiscal year's work has been completed on two different human resource information systems. Semi-monthly Banner HR payroll through ExpressLane Web self-serve time entry has now become more routine. With so much Banner HR business and information now Web-based, staff in Human Resources have formed a ìWebsite Teamî to work on significant improvements to the Lane HR Website during the summer 2003. Look for major improvements to the Lane HR Website and Banner self-serve functions by September 2003.

Human Resources is preparing for the Oracle system upgrade scheduled for July 4th weekend by slightly adjusting the Banner payroll end date for June 16-30 payroll. This adjustment is necessary in order for HR staff to complete the July 10 payroll process before the Oracle upgrade. Thwing Havens, Lane's Banner HR programmer, will be instrumental in facilitating a number of year-end payroll and benefits reports as well as employee leave adjustments to complete the fiscal year with accurate and intact data.

In response to questions that have been raised to the Board about the ìcost, efficiency and return-on-investmentî of the Banner project, it is important to clarify that College Human Resources is conducting the same level of business as in previous years, and in many ways doing more business using a semi-monthly payroll, with 2.0 FTE (16 hours/day) less personnel than was previously required to complete HR functions. Two management support positions have been eliminated in HR amounting to substantially over $150,000.00 savings (including OPE) per year for the College. Semi-monthly payroll processes have been established and published for the calendar year and reminders are sent to all Lane employees via email immediately before each payroll deadline. Contact: Dennis Carr Ext. 5585.

STUDENT
The Student Module is scheduled to "go live" on June 2nd.  The team feels prepared for go-live week and has conducted the majority of its just-in-time training for staff.  Communication to staff has been through The Daily and through the Student Core Team website.

ExpressLane Demonstrations were conducted in late May for students and staff.  These sessions were well attended and received.  The Student Core Team will remain active after the June 2nd go-live date, focusing on projects such as setting up transfer articulation and preparations for end of summer term processing.  Contact: Helen Barker Garrett Ext. 5686.

SERIES 25 AND SCHEDULING
With the summer class schedule now in homes across the district, members of the Series 25 Implementation Team are working with members of the Student Core Team to provide training for Lane staff who are responsible for building the fall class schedule.  The Series 25 Team continues to implement the many features of the Schedule 25 software and to prepare for assigning rooms for fall term classes that will be held on main campus.  Staff in the Center for Meeting and Learning continue to expand their use of the features of Resource 25 as they apply the program's pricing and workflow capabilities into the events scheduling for that facility. Contact: Craig Taylor Ext. 5364

FINANCIAL AID
As of May 19th, the Department of Education had received 7,962 applications listing Lane CC for the 2003-04 academic year. This represents approximately 58% of the volume of applications received in the 2002-03 academic year. The Financial Aid Banner Team has finalized fund set-up, packaging rules and parameters, the award letter format, and accompanying consumer information. The Financial Aid Office expects to mail approximately 1900 award letters by the second week of June. Immediately following this mailing, the Financial Aid Office will send revised notifications to include costs and eligibility to students who have enrolled for summer term. Contact Bert Logan, Ext. 5266.

For more information about the project, contact Linda DeWitt, Ext. 3006, or visit our web site at: http://2011sitearchive.lanecc.edu/lasr/.