Report to the Lane Community College Board
LASR Project
April, 2003

The project is on schedule and within budget.

FINANCE
In March, members of the Finance Implementation Team attended SCT Summit 2003.  Valuable information was gained at the conference about how to approach a year-end-close in Banner, how to identify the best methods to implement Banner fixed assets and how to reconcile Banner accounts receivable.  Computer Services and Finance are working closely with LCC staff to develop and release two new Revenue/Expense Summary Reports to provide Department Chairs and Administrative Assistants with easier access to budget and finance reports that contain more detail.  Budget report training will continue until staff are satisfactorily trained.  The Finance Team continues to schedule and test LCC's  year-end-close process, implement Banner fixed assets, and work with other core teams to ensure all modules are interfacing correctly with the Finance Module.  Contact: Stan Barker Ext. 5608.

HUMAN RESOURCES
Human Resources has now completed five Banner HR payroll events through April 10.  Three HR staff members attended the SCT Banner Summit in March. Attendance at the SCT Conference yielded substantially more understanding and appreciation for the power and capacity of the Banner HR module.  Additional staff training and problem-solving support between the Lane Community College Finance and HR departments has established protocols for high levels of communication and cooperation working with Banner for the purpose of assuring accurate payroll, benefits and budget accounting information. Thwing Havens, Lane's Banner HR programmer, continues to provide an exceptional level of support for all Banner HR functions. Thwing was named ìclassified employee of the monthî in February for his exceptional efforts. Lane Community College employees continue to orient themselves to complete personal work and leave time entry at least twice per month from anywhere, anytime (24/7/365) through ExpressLane Internet access. Data entry timelines for semi-monthly payroll processes have been established and published for the calendar year and reminders are sent to all Lane employees via email immediately before each payroll deadline. Contact: Dennis Carr Ext. 5585.

STUDENT
The Student Team conducted the first of three Mock Registrations with our consultant in March.  This allowed us to test everything we have learned and to ensure that we have set-up the system so that it will work for Lane staff and students.  We are now experts on how to register students in both native Banner and ExpressLane.  Enrollment Services has begun to admit summer and fall 2003 students in LANE, the actual Banner database.  April activities will focus on more system testing, training of section builders in the academic departments on how to build the fall schedule and the creation of new instructions and wording for the summer class schedule, which will be mailed  around Memorial Day.  Contact Helen Barker Garrett, Student Core Team Chair at 463-5686 if you have questions on the Student Implementation.

SERIES 25 AND SCHEDULING
The Series 25 software package has two components ñ classroom scheduling and events scheduling ñ and it is designed to operate with our Banner software.  Our primary goal with this project is to design and implement an effective and efficient room-scheduling system at Lane.  The software will be used to schedule events and classes beginning with Summer term 2003.  Members of the Series 25 Implementation Team have been training Lane staff who will be responsible for scheduling events.  The Resource 25 software system is now being used to schedule events occurring on the 30th Avenue campus after June 30, 2003.  Members of the Implementation Team have also continued to work closely with members of the Banner Student Core Team as progress continues on building the summer 2003 course schedule.  Contact: Craig Taylor, Ext. 5364. 

FINANCIAL AID
The financial aid system has been "live" since March 4, and several thousand student applications have been loaded into the system.  Staff are logging in documents and completing verification and need analysis functions using Banner, and the Students First team is using Banner to assist students with financial aid questions.  To date, the office has mailed approximately 1,900 acknowledgement and tracking letters to students who have admission records.  Students are using ExpressLane to track the progress of their applications, and appreciate the easy availability of information. Dozens of staff members around campus have been trained to use the student ExpressLane tool to help students with financial aid questions.  Financial Aid staff continue to work on refining system rules for student budgets, packaging and the Return of Unearned Title IV (federally mandated refund processes).  Contact Bert Logan, Ext. 5266.

For more information about the project, contact Linda DeWitt, Ext. 3006, or visit our web site at: http://2011sitearchive.lanecc.edu/lasr/.