Required Fields on Faculty Overload PAFs

• Name:  Refer to payroll records or the employee's Social Security card

• SSN:  Refer to payroll records or the employee's Social Security card

• Effective Date:  First day of overload assignment (may be different from Beginning Date, below)

• Submitting Department: 

• Job Classification Number: always the employee's regular job classification number

• Position Number: always begins with 18 or 28

• Account Number: always ends with 5408

• Schedule: 10, 11 or 21 

• Level: current level

• Step: current step

• Beginning Date: First day of the month in which the first payment will be made.   (Should be the current month.)

• Ending Date:  Last day of the month in which the final payment will be made.  A one-term assignment is typically divided into 3 equal, monthly payments. 

• Amount to be paid per Month:  Amount to be paid in each month. 

• Pay Calc/Comments:  Show the complete overtime calculation, including the Overload FTE.  (Payroll staff will enter a different payroll FTE in the FTE box in the Payroll Information section.)  If schedule 11 is being used, briefly explain why (is overload required or is it in addition to a less than full-time contract workload?).

• Signatures:  The department head and vice president's signatures are required. 

If the employee is a new hire, the appropriate box should also be checked.