Procedure:     Grades: Academic and Degree Appeals
Department:    Enrollment Services
Contact:          John Hamblin, (541) 463-5686               hamblinj@lanecc.edu

GRADE AND ACADEMIC APPEAL PROCESS

Removal of a Course from Cumulative GPA Calculation

To qualify for having a graded course removed from counting in the cumulative grade point average, the course must have a grade of B, C, D or F.  Pass/No Pass classes may not be used.  Each course may be retaken only once for this purpose.  If a course is retaken more than once, only the oldest course credits will be removed from consideration.  The repeated course credits must all be taken in one term and must be equal to or greater than the number of credits completed in the original course.

Upon completion of the course, if the student desires to exercise this option, the student must complete a Request to Absolve Repeated Courses Form.

Enrollment Services will mark repeated courses on the record and remove the credits of the original course from the computation for the cumulative grade point average.  The original courses and grade will remain on the student's transcript.

Policies or Procedures That Can Be Challenged Through the Petition Process

The Academic Requirements Review Committee acts on student petitions covering extensions on college deadlines, waivers of college graduation requirements and other concerns as deemed appropriate.  The Academic Requirements Review Committee will not approve petitions solely for the purpose of improving your Grade Point Average or any other cosmetic reasons.  Examples of petitions that will be considered by the Academic Requirements Review Committee include:

1.   Substitutions to requirements for AAOT, AS, or AGS degrees;
2.   Waiver of requirements for AAS degrees and certificates;
3.   Requests to waive the last term requirement and complete at another college or university;
4.   Deadline extensions of pass/no pass and audit options, dropping of classes after the eighth week and before the end of the term; and
5.   Grade appeals, which will be referred to the Grade Appeal Committee for further investigation. 

Student Petitions

Students requesting variance from a college academic policy or administrative procedure must complete an Academic Requirements Review Committee Petition Form (available from Enrollment Services, Bldg 1).

Appeals for issues related to Lane Community College’s academic probation and/or dismissal policy must be made in writing to the Academic Progress Review Committee through Enrollment and Student Financial Services (Bldg 1).

Students who are notified by Enrollment and Student Financial Services that they have been academically disqualified will have any registration for the subsequent term dropped and they will not be able to attend for the next four terms.  The disqualification is for one year (4 terms) and students will be released to register for the term following the fourth term of disqualification.   It is always wise to meet with Counseling and Advising prior to registering for the term students are eligible to return.

Students wishing to appeal to the Academic Progress Review Committee to be reinstated earlier than the one year timing, may complete a Petition (http://2011sitearchive.lanecc.edu/es/documents/AcademicProgressReviewPkt.pdf) after meeting with a Counselor and Advisor, who will complete an academic planner to submit along with the petition.  Petitions will not be reviewed for the term subsequent to the dismissal and must be submitted to Enrollment and Student Financial Services by the end of the sixth week of the term prior to the term the student wishes to return to Lane. 

The Academic Progress Review Committee will review the student's petition and accompanying academic planner and will schedule a meeting to make a decision on the petition.  The petitioners will be invited to speak to the committee at this meeting, if they have indicated this on the petition.

Contact Student Records, Enrollment and Student Financial Services at studentrecords@lanecc.edu if you have any questions on this process.

Degree Requirements Appeals

An appeal for any waiver to the college’s official degree requirements may be submitted in writing to the Academic Requirements Review Committee (through Enrollment Services).  The committee will review the appeal and make a determination within 40 working days of receipt of the appeal (the committee meets approximately once during Fall, Winter and Spring terms).

The Academic Requirements Review Committee is the last source of appeal.

Instructor Exceptions

The instructor may establish any reasonable method of grading, any reasonable attendance requirement, notice of student prerequisites, papers, tests, readings, and other requirements within guidelines established and distributed in the course information sheet. If exceptions to the criteria established in the course information sheet are allowed, instructors must follow uniform criteria in granting these exceptions (see Course Information Sheets).