FMC Minutes - 9/16/99

BOND:
Information Items:

1. Update

Bob Mention discussed the status of the Bond 1995 Projects as noted in the four-page outline report distributed to the committee at the beginning of the meeting. In general, it appears that projects are proceeding per schedule.
Details of the Status Report, Targeted Project Schedule and other related Bond issues can be found on The LCC/Facilities Management & Planning website (http://2011sitearchive.lanecc.edu/campsvcs/main.html).

Discussion Items:

2. Science/Math Estimates


Action Items:

3. Use of Rock Removal


4. Use of Unallocated Access Projects Funds

Bob Mention reported that the current estimate for the Science-Math Building project increased beyond the budget due to electrical provisions not accounted for in the earlier estimate. To address the issue, he discussed a Science-Math Resources handout showing proposed allocations of costs to be covered by Contingency Funds (for Rock Excavation, Exterior Brick Veneer) and the Bond ADA Funds (for Accessibility Items, i.e., elevators, ramps). The resulting Adjusted Cost and Adjusted Budget left a net amount identified for Alternates. Paul Colvin proposed that if necessary, a contingency amount be approved after bids are opened.
Bob read a list of other projects with related costs to be covered by the ADA Funds. Mike Ruiz mentioned that the Forum and Machine Tech Accessibility projects should also be considered for the ADA Funds. Marie Matsen noted that the Forum and Machine Tech projects are to be funded from the General ADA Funds. Linda Waddell discussed ADA funding and availability. FMC approved the proposals including the amount for rock excavation from General Contingency.


5. Approval of Project Budget 99/00

Paul Colvin discussed the three-page handout titled Bond 1995 Projects Expenditure Summary dated as of June 30, 1999. Paul explained some unexpected changes in budgets and noted the results of the Change Order Contingency and (General) Contingency items. FMC accepted the recommended current budget shown for this fiscal year.

OTHER:
Discussion/Action items:

6. Parking Permits and Inner Campus Traffic

Mike Mayer discussed his six-page memo to FMC attached to the agenda handout. Mike discussed his remedy and recommendations regarding the use of parking permits that are not tied to a specified reserved parking space. He also discussed his concerns regarding the existing and potential dangers concerning the vehicular traffic around the Center Building complex.
Mike mentioned that the state procedure requiring a permit to park in a handicap marked parking space cannot be subordinated by a campus agency. Approved for reissue by FMC are the Special Needs parking permits currently allowed at marked spaces.

For Special Needs parking permits for unmarked (one each) for Performing Arts and Art Departments, Mike recommends having spaces justified in writing and marked or deleted. The five parking spaces (currently located in construction site) for the Science Department recommended for deletion was approved by FMC. FMC suggested that the Science Department be alerted so they can justify their needs for parking and locate parking locations. It was also recommended that FMC advise Mechanical Tech to submit a written use concept for the private vehicle parking in the areas adjacent their buildings.

Because of the extremely hazardous conditions for pedestrian and wheelchair bound clients, Mayer agrees with Mike Ruizís suggestion that no driving be done in the inner campus area. The same hazardous conditions prompts Mayerís recommendation limiting the access location by vendors via the ramp at the SE corner of the Center Building. Regarding this issue, Marie Matsen suggests that a proposed policy change be considered at the next FMC meeting and that the college be made aware of the proposal. Marie to meet with Mayer to prep for the policy announcement by "The Daily." Vendor parking to be discussed at next FMC meeting.


7. Greenhouse Site Revisited-New Location

Mike Ruiz stated that a new site is proposed and issued a map drawn by the Grounds Department showing the Greenhouse site area south of Daycare Building #5. The map also shows the potential layout of other Grounds Department use, i.e., Modular Building site, Shade House, Sawdust Heal-in areas, Container yard and Field Stock. The new site addresses the visual and screening issues of the previous site. FMC approved the new site.


8. Industrial Tech/Room 206 Computer Lab Remodel

Tom Wiedeman discussed proposal to remodel room 206 from a Board Drafting Lab to a Computer Drafting Lab. The remodel calls for a new layout featuring 30 computer stations (down in stations from 40 board drafting stations), required wiring, and security by adding door (and walls). The targeted date for use is Winter Term. FMC approved proposal and asked that project be forwarded to FMP for preliminary plans and estimates. FMC expects a report on the status of the project and to discuss funding at the next meeting.


9. Fence Enclosure for Autos / Behind Auto Tech

Larry Warford and Tom Wiedeman discussed the need for a vehicle storage fenced area for Auto Diesel and Auto Body departments, and to comply with Fire Marshal requirements. Vehicles must be moved to avoid conflict with fire lanes south of Machine Tech. The proposed chainlink fenced area is 70í x 110í and is to be located immediately east of Auto Tech. Mike Ruiz noted that the estimated cost of the fencing is $5,000 and that the funding could come from Small Projects Fund. Marie Matsen suggested a study showing facilities needs and a priortized list. Larry Warford suggested studying other possible sites for the fenced area.


10. ITFS Broadcast Tower Installation Update

Dennis Mills issued a six-page handout, which included a site map, tower site construction RFP and the ITFS History and Status. Dennis discussed the trench required from the Science Building area to accommodate power and television signal for main campus. Other key items discussed included opening a roadway at the knoll and coordination with Science access route.


11. Other:

Kiln Relocation
Linda Waddell asked about the status of the Kiln Relocation request. Early issue worked out between Bob Mention and Tom Wiedeman.

English, Foreign Language Offices
Mike Ruiz noted that Pat John had just mentioned that English, Foreign Language offices are moving to Elex 107. FMC approved temporary occupancy.

Special FMC Meeting
Bob Mention suggested that within the next couple of months, FMC have a special meeting regarding unfunded projects.


12. Future Agenda Items:
1. Recycling Storage Upgrade
2. Space Needs: Applied Engineering
3. Space Needs: International Student Space
4. Space Needs: Archives Permanent Storage
5. PE Field Access
6. Moving cars from behind the Autobody building / Proposed Fenced Vehicle Area
7. Industrial Technology Room 206 Security Change