FMC Minutes - 8/19/99

Information Items:

1. Bond Update

Bob Mention discussed the status of the Bond 1995 Projects as noted in the two-page outline report distributed to the committee at the beginning of the meeting. In general, it appears that projects are proceeding per schedule.
Details of the Status Report, Targeted Project Schedule and other related Bond issues can be found on The LCC Facilities Management & Planning website (http://2011sitearchive.lanecc.edu/campsvcs/main.html).

LTD Bus Stop Site:
Bob discussed the LTD Bus Stop project where the issue of site has yet to be determined. He issued a two-page handout which listed the Potential LTD Bus Stop Site Options. The handout outlined some basic conditions for each site and concluded with voting results as to site preference from Mention, Paul Colvin, Mike Ruiz, and Tom Oroyan. Sites receiving most votes: Site #1- East Side of Campus next to Cooling Tower, Site #5- Dale Parnell Loop, and Site #7- Main Entry / West (area below Site #7). LTD representatives voted for for Site #5 and Site #7. Bob displayed a site plan and pointed out the 7 site locations.
Linda Waddell suggested reusing the existing canopies from the existing station, but Mike Ruiz noted that the structure would not be appropriate for the main entrance. Tom Oroyan mentioned that the Estimator is currently working on the estimate for Site #5 based on the conceptual drawings presented at the last FMC meeting. Tom also noted that the estimate would serve as related source for other site estimates. FMC favored Site #7 and asked BPMT / FMP to proceed with estimates for Site #7.

Archives Permanent Storage:
Bob investigated archives storage needs and use of batting cage area. Bob presented a floor plan that has been reviewed by PE and Archives representatives. Should project be approved by FMC, Bob wants project to be part of the Health Tech Remodel. FMC expressed concerns of effects on budget and agreed that the architect for the Health Tech Remodel provide an estimate.

Removal of kiln equipment:
Bob discussed possible locations of kiln equipment and noted advantages and disadvantages. Bob requested that Art be assigned space when found and that Purchasing be assigned space being vacated. FMC approved requests.


2. Capital Repair / Improvement Fund

Mike Ruiz discussed his handout- Capital Repair/Improvement Fund Budget Recap. The handout shows budget columns dated from 8/20/98 to 8/19/99 and then a Projected column. Mike expressed concerns about the balance left after 7/01/2000 when the $1.5 million committed to Bond is transferred. He discussed the possibility of using some of the committed funds for general current needs since Bondís needs of the funds may not be identified until the latter part of construction, or retracting part, if not all, of the committed amount. Waddell suggested that the facilities needs should be addressed. Marie Matsen noted that the $1.5 million is committed to Bond and motioned that further discussion be scheduled at a future meeting.


3. Wayfinding Committee Update

Mike Ruiz discussed the latest status of the committee and the coordination with sign consultant Funk & Associates. The committee seeks funding for the next signage phase, which includes the main entrance signs.

Discussion / Action items:

4. AMTF Lease

Tom Wiedeman discussed proposal by UPS to rent a portion of the building for international packages. Per Wiedeman, advantages would include improvements by UPS such as an overhead door and some income. Marie Matsen suggested counseling from an attorney, research regarding insurance and research regarding business income issues. Larry Warford to work with Tom to research issues and to plan for further action.


5. P.E. Dance Studio Upgade

Mike Ruiz introduced the agenda item. Tom Oroyan discussed the brief memo issued regarding the status of the formal bidding results and requested funds for the project. The apparent "low bidder" for the project is McKenzie Commercial Contractors. The total amount requested to cover the construction bid and costs by LCC trades is $45,000. FMC approved funds from Capital Repair & Improvements Funds.


6. Naming of College Facilities

Mike Ruiz discussed the memo handout from the naming committee on naming procedures. The memo outlined a proposed process to establish names for buildings and campus areas. At the conclusion of the process, recommended names would be submitted by FMC to the President who would then pass it on to the Board. Basically FMC would provide input while the Board would have ultimate authority. This naming process should be presented to the Board for review, approval and to avoid any conflict with existing policy. The placement of plaques, trees, etc. would still be controlled by FMC.


7. Facilities Management & Planning Greenhouse Site

Mike Ruiz requested Response from FMC regarding site location approval of the Greenhouse. Mike noted that PE is agreeable with the Greenhouse location. Larry Warford expressed concerns that a Greenhouse with its related activities would be viewed driving along the adjacent entry road. Mike mentioned that the existing trees and the new trees to be planted should screen the structure and activities. Mike also noted that the Greenhouse is moveable. FMC approved the site.


8. Florence Center Breezeway Cover

Linda Waddell and Larry Warford discussed the need of the breezeway between the existing center and recently constructed building. The needs noted included a weather cover for users and protection of investments in general. Waddell proposed that funding be used from an over-budget CLC project to cover the $21,000 cost for the construction of the breezeway cover. An "Outside Contractor" will do project. FMC approved proposal.


9. Recarpeting 1999/2000

Mike Ruiz issued a handout for the 1999/2000 Carpet Allocations. He reviewed the chart shown as it relates to area, cost, PO#, and Status. He noted areas to be carpeted that have already been funded and the areas yet to be funded. Marie Matsen suggested postponing agenda item as another funding source is being considered.
Marie goes on record, saying that the carpet at the Administration Second Floor has been changed only once.

Information / Discussion Items:

10. Main Campus Boiler Room Heat Exchanger Replacement

Mike Ruiz discussed the hot water quality problem that has taken place during the past week. Currently the boiler with the contaminants has tested clear. Concerned with possible more contaminate issues in the future, Mike has been meeting with LCC mechanical technicians to discuss and address the issues. Per Mike the consensus is to replace one boiler now and eventually replace all three in the future. FMC asked Mike to research costs and report back.


11. Future Agenda Items:
1. Recycling Storage Upgrade
2. Space Needs: Applied Engineering
3. Space Needs: International Student Space
4. Space Needs: Archives Permanent Storage
5. PE Field Access
6. Moving cars from behind the Autobody building / Proposed Fenced Vehicle Area
7. Industrial Technology Room 206 Security Change