FMC Minutes - 6/17/99

Information Items:

1. Bond Update

Bob Mention discussed the status of the Bond 1995 Projects as noted in the three-page report of June 17, 1999 distributed to the committee at the beginning of the meeting. Details of the Status Report and the Targeted Project Schedule can be found on the LCC / Facilities Management & Planning website.
CLC Preliminary plans for Junction City High School was also distributed for committee information and review.

Bob also distributed and discussed the Construction Schedule. The schedule reflected an outline format rather than a chart. It was noted that the Workforce Training Project would start in spring 2000 rather than winter per Board discussions.

Delta has been selected as the contractor to build the access road required for construction. The bid for construction came in at $22,000. Bob noted that road shoulder improvements may be needed as construction traffic becomes congested.

Nancy Nichols will be back working for the Bond Management Team on Tuesday.

Bob discussed his meeting with Mike Ruiz and Elizabeth Uhlig regarding the Archives Storage issue. He agreed with Mike that rooms 122A and 122B at the PE building, currently being used as computer labs would be ideal for Archives Storage. In addition, since PE is designated to have rooms 122A and 122B when the computer labs are relocated, Bob suggested relocating PE to new construction spaces nearby instead. The new spaces would be built within an existing adjacent open space currently housing the PE batting cage practice areas. Per Bob, with the floor and ceiling structures existing, costs to build the spaces should be relatively inexpensive. Mike said that the Facilities Project Lists he prepared show Archive storage space-new estimated at $200,000. Marie Matsen directed Linda Waddell and Mike to discuss the proposal with Patrick Lanning and report to FMC.

Larry Warford mentioned that the bid is within budget and has been accepted for the Elmira CLC.


2. Analysis of Anticipated Bond Proceeds and Expenditures

Linda Waddell issued a five-page handout on the Analysis of Anticipated Bond Proceeds versus Anticipated Expenditures, revised June 15, 1999. Linda cautioned that the handout is based on current best assumptions. Per Linda the Board had requested the analysis so it can be shown that the scheduled projects can be funded. The analysis shows the principal and interest to date, estimated interest earnings and possible remaining funds. Linda mentioned that the maximum interest rate that can be earned is 5.19 percent.

Discussion / Action items:

3. Disability Services Manager Space

Sandy Ing introduced the request to prepare for the new Disability Services Manager. The new manger will move into Sharon Williamsí present office. Sharon Williams will move back to her former office space presently occupied by Becky Patrick. Per Sandy, Becky will be moved to a work space in the adjacent common area. This space will need some steelcase modifications (i.e., higher panels for visual screen). Larry Warford noted that such a change would cost approximately $1,000. FMC approved the request and noted that it be funded from Small Projects Funds. Sandy mentioned that the new manager is due on July 1 and that the steelcase work and modifications to Beckyís station must be completed by the end of July.


4. Archives Office Space Assignment

Linda Waddell and Elizabeth Uhlig discussed the request to increase Archives office and storage space assignment from º to ‡ of modular. The º space needed is currently assigned to BIS, therefore, Dave Oatman would authorize that Jerry Whelch move to DTC as soon as possible. This would allow for temporary use for archives storage and Elizabethís office area. Linda wants a permanent solution for archives storage by the end of fall term. FMC approved request. Marie Matsen directed Mike Ruiz to work with Bond Management regarding the Modular Units schedule, uses and relocations.


5. Location for Steven Katz Memorial Bench and Plaque

Larry Warford introduced the request and Joe Farmer discussed the details of the request from Steven Katzís parents. Marie Matsen directed Mike Ruiz to work with Joe regarding type of bench, sites and costs. Sites to be reviewed for temporary and permanent installations. Dr. and Mrs. Katz requested that the Foundation work with Stevenís daughter, an LCC student, on the location and style of the bench, and the wording for the plaque.


6. Facilities Management & Planning Greenhouse Site

Mike Ruiz reported to FMC recommending the site at the top of the berm near the existing modular units adjacent the entry drive to LCC. Mike stated that existing trees and adding new vegetation would screen the structure when approaching LCC via Gonyea Road. Mike also mentions that water and electrical utilities are available at this site. A possible conflict with PE is that, it is in an area for a Volleyball Court relocation site. Linda Waddell mentioned an area at the new Child Care Center as a possible site for the greenhouse structure. Marie Matsen directed Mike to stake out the greenhouse structure and the possible volleyball court at the berm site, and to check out the Child Care Center area as a possible site.

Information / Discussion Items:

7. Florence Center New Space Update

Mike Ruiz reported on the New Office Space (new wing) request for steelcase furnishings and the possible reuse of the new built-in cabinet / counter already installed. Per Mike, the existing cabinet / counter can not be modified to fit the users needs. Mike proposes to leave what has been built and just add steelcase furnishings. FMC directed Mike to pursue completing plans and costs for new steelcase with existing built-in cabinets in place. (Note: cost for new steelcase at New Office Space was stated at $5,125 during May FMC meeting). The committee is undecided as to source of funding.


8. P.E. Bleacher Update and P.E. Roof Information

Mike Ruiz reported that the PE Bleacher Replacement and the PE Roof Repair Phase II have been funded ($260,000 for replacement of bleachers and $125,000 for roof repair) outside the Capital Improvements & Repair Funds. The Purchasing Department will handle required documents and bids for the PE Bleachers and TBG Architects have been retained to provide Construction Documents for the PE Roof Repair. Completion for the PE Roof Repair is targeted before fall. Lynn Atkins questioned if costs of carpet and other interior work repair will be covered in the $125,000 budget. Mike will review final cost breakdown details of PE Roof Repair with Patrick Lanning.


9. Facilities Project List

Mike Ruiz and Marie Matsen discussed the Facilities Project List handout prepared by Mike and FMP staff. The list indicates the work yet to be done with best guess estimates. Mike added that not included in the list are five Bond 1995 Projects scheduled to FMP as "in-house" projects. Marie noted that it may be a "stretch" in our human and funding resources to meet these projects. FMC to review further the Project List.


10. P.E. Field Access Plan and Estimates

Mike issued and discussed briefly a conceptual masterplan and estimate for the PE Field Access. Per Mike, providing for access ramp to the Baseball area was approved at an earlier FMC meeting and that ADA funds are available for this first ramp. FMC directed Mike to continue presentation at next monthís meeting after committee had a closer review of handout.


11. Other

Naming of College Facilities
A copy of the report (presented in March by FMC sub-committee) will be sent to FMC members for review.
Recycling Storage Upgrade
Per FMC approval, preliminary plans and estimates were submitted at last monthís meeting. Mike Ruiz mentioned that further discussion is in order for direction and funding.
Access Road
Committee approved use of Bond Funds and to proceed with project.


12. Future Agenda Items:
1. Naming of College Facilities
2. Space Needs: Applied Engineering
3. Space Needs: International Student Space
4. Space Needs: Archives Permanent Storage
5. Recycling Storage Upgrade
6. PE Field Access
7. DTC Space Reallocation
8. LTD Plaza Design