FMC Minutes - 5/20/99

Information Items:


1. Bond Update

Paul Colvin introduced Bob Mention as the Bond Project Manager.
Paul Colvin discussed the status of the Bond 1995 Projects as noted in the three page report of May 19, 1999 distributed to the committee at the beginning of the meeting. Details of the Status Report and the Targeted Project Schedule can be found on the LCC / Facilities Planning & Management website.

Paul discussed the proposal using interest earnings for general contingency. The 3% contingency within each project is to be deleted and a General Contingency fund for all projects is to be setup to deal with change orders, etc. The general contingency fund will have a 7% total contingency.
The Bond Committee and FMC discussed where to direct excess funding from projects coming in under bid. FMC approved the following: Direct interest earnings to Contingency Fund rather than projects and, at project completion, money left will go to Contingency Fund. All contingency items will be reviewed and approved by Board, and processed from the General Contingency Fund.

Parking Lot Improvement Project: Paul discussed current preliminary estimates noting that additional funds of $170,000 will be requested from General Construction Fund. Paul said updated estimates will be available next month but wanted assurance to proceed with project.

Paul and Bob discussed rescheduling site preparation work to this summer for the Science ñ Math Project. The advantages of starting the site work early allows completion of site work before Fall Term and the construction on the building before December. Final scheduling will be in the Bid process.
2. Status Report on Analysis of Funds in Schedule IV

Agenda Item deferred

Discussion / Action items:


3. P.E. Bleachers

Mary Spilde discussed the need for replacing the bleachers at the North and South sides and noted the cost for the project is $260,000. FMC approved proceeding with replacement rather than repair of bleachers and to seek funds outside of the Capital Repair & Improvement Funds.
4. Facilities Management & Planning Equipment Storage Building / Additional Funding

Mike Ruiz, Lynn Atkins and Tom Oroyan discussed the rationale for the additional funding request to complete the building. Funding coverage includes foundation upgrade due to soils investigation, asphalt paving and chain-link fences/gates. FMC approved $32,000 from Capital Repair & Improvements Fund to complete the storage building project. Mike noted that the previously approved $5,000 for the PE North Parking / Road Paving Project will be scheduled to coincide with construction connecting to the access road fronting the storage building project.
5. Appointment of Building Manager for Wildish Building

Larry Warford announced that he is appointing Jane Scheidecker as Building Manager which includes the Business Development Center and Senior Companion Program.
6. Assignment of Counseling Office

FMC approved request to assign a Forum Building office currently held by English Faculty to Tim Blood, Counselor for the Arts Division. Per Mary Spilde this will keep the counselorís office in the area of the Media Arts & Technology. This should take place after the Bond Project construction allows the English, Foreign Language, and Speech consolidation on the 4^th floor of the Center Building.
7. LCC at Florence Steelcase Estimates

Mike Ruiz discussed the estimates for steelcase at the existing office areas for $10,090 and at the new offices for $5,175. FMC approved the $10,090 request from Small Project Funds after July 1 and agreed with Mike Ruiz to further research the new offices current conditions for least amount of costs.

Information / Discussion Items:


8. P.E. Dance Floor

Mike Ruiz and Tom Oroyan discussed the request by Nanci LaVelle and Mary Seereiter for a formal bidding process. Quotations received were consistently over the maximum amount allowed for informal bidding. FMC approved proceeding for formal bidding therefore requiring bidding documents with an approved budget amount of $45,000.
9. Facilities Management & Planning Greenhouse

Guy Harshbarger introduced the agenda item noting that the proposal would allow for the raising of the required plant materials for the Bond 1995 Projects. The facility would also serve as a lab for landscape classes approved by related local businesses. FMC approved concept and discussed pursuing Bond Funding or Alternate Funding for the project. FMC requested that project be on next monthís agenda list to discuss funding and site location.
10. Other / Bridge Crane for Welding Building

Larry Warford introduced request per Mark Huntingtonís memo issued. Mark requested that the money the building came under budget be applied to the purchase and construction of a bridge crane for the building. It was the consensus of the committee to wait until the building is near completion before a decision is made whether to approve the request. There was also some discussion whether the crane is equipment or part of the building. Larry suggested the request be deferred to next meeting.
11. Other / Recycling Storage Upgrade

Mike Ruiz briefly discussed the preliminary estimate along with the attached preliminary floor plan. Estimate for project totaled $182,000. Mike and Marie Matsen will be discussing project and its direction with Rick Venturi.
12. Other / Bond Furnishings
1. Classroom Furnishing Committee

Pat John reported on the tasks completed so far by the committee:
1. survey sent out and back
2. instructional space walk-thru completed
3. will not be done by end of quarter
4. will be overbudget due to specialized needs
5. currently matching furnishings with what needs to go into space
6. defining what is a classroom
7. new timeline may be the end of June to October
8. $7,000 per classroom / rough estimate
2. Office Furnishing Committee

Bee McRae reported the committee was progressing along similar lines with the Classroom Furnishing Committee.
13. Future Agenda Items:
1. Naming of College Facilities
2. Space Needs: Applied Engineering
3. Space Needs: International Student Space
4. Space Needs: Archives Permanent Storage
5. P. E. Roofing Phase 2
14. Next FMC Meeting:

Thursday, June 17, 1999 3:00 PM ADM216