FMC Minutes - 4/15/99

Information Items:


1. Bond Update

Korinna Bagley issued a Bond 1995 Projects Status Report with Tentative Schedule chart attached.
Paul Colvin discussed the status report:
Generally projects proceeding on schedule and as noted in last report.
Community Learning Centers:
See Facilities Management & Planning Webpage for Detailed Report on Bond Construction.
Florence Center Addition:
See Facilities Management & Planning Webpage for Detailed Report on Bond Construction.
Main Campus Projects:
See Facilities Management & Planning Webpage for Detailed Report on Bond Construction.
Wildish Building:
See Facilities Management & Planning Webpage for Detailed Report on Bond Construction.
Sewage Lagoon Upgrade:
See Facilities Management & Planning Webpage for Detailed Report on Bond Construction.
Other general items:
The Bond Project Manager has been selected and may be on board at the end of April.
The Child Care Center project is now engaged with two "show case" activities: Working with the State Department of Energy in completing a building commissioning process for the project and working with EWEB to explore the possible installation of horizontal loop ground source heat pump system.

At the next FMC meeting Paul will present plans and costs for the 250 spaces parking lot expansion.

Mary Spilde reported that the Bond Construction status presentation was well received at the recent Board meetng. But both Mary and Linda Waddell noted that more effective communication and Distribution of information regarding status of the projects are needed to update public, campus and college wide.

Paul discussed the project site for the LTD Station to be west of the Main Campus immediately fronting the existing main entry. LTD will provide funding for this project. Tom Oroyan, LCC Architect, will do the design work for the project and will coordinate related work with the Bond Construction Team.

At the next FMC meeting Paul will present a proposal for using interest earnings for general contingency.
2. Instructional Neighborhood Watch

Dave Oatman discussed the "Charter" for the INW (Instructional Neighborhood Watch) (a copy of the Charter from Bob Vogel is also attached to the agenda handout). Created during an Instruction and Student Services Managers meeting, the INW position is a liaison to the Bond Project. Its vision is to create a partnership with the Bond construction process for New and Remodeled Instructional and Student Service facilities. Its goals are to provide a proactive process for all Instructional related activities by monitoring, modifying or affecting the associated policies, procedures and communications relative to the Bond.
3. Facility Needs / Priorities Plan

Mike Ruiz discussed the three page handout he prepared with Susan Tatar. The handout included a list of projects (including items compiled by Paul Colvin) for the past ten years for construction / remodels not funded or on hold. Items needing immediate attention and being planned were noted. The second page of the handout shows a list of not funded projects added since 1998. The third page of the handout shows an "Additional Needs" project list identified by Facilities Management & Planning.
4. Available Vs Committed Funding Update

Mike Ruiz discussed his memo (attached to the Facilities Needs handout) regarding status of the Capital Repair / Improvement Funds. Related to the Capital Repair / Improvement Funds budget breakdown listed, Mike reminded FMC of his earlier request to consider a general moratorium on large construction jobs and to be frugal in allocating funds for any project until the year 2001. He noted to keep in mind that there will be needs to address between now and then. A Budget Recap show a negative balance at present due to recent funding for such needs projects in Florence and the DTC.
Mike suggested that extending the $1.5 million commitment made to Bond Construction for another year would help meet immediate needs and help meet the budget. Linda Waddell, who has been reviewing the issues of facility needs and budget balance with Mike, said she will further study and research the matter with Mike.

Discussion / Action items:


5. LCC at Florence Dance Floor

Mike Ruiz introduced the agenda item relating to the preliminary plans and estimate (attached to agenda handout) prepared by Tom Oroyan. The plans and estimate reflected the items of improvements requested by the "Users", i.e., new flooring for dance classes, rods / curtains for dressing, and replacement of accordion doors with new sound absorbing folding panels. FMC approved providing a new dance floor surface and rods / curtain for dressing with the estimated budget of $11,660.
6. PE Offices Reassignment

Mary Spilde introduced the agenda item relating to the building map attached to the agenda handout. The request was a change of use of rooms at the second floor of Physical Education Building. Specifically, existing office rooms 207 and 209 will become conference rooms, and existing conference rooms 214 and 231 will become office rooms. No cost will be involved in the change. FMC approved the request.
7. U.S. West and Wireless Cable for Distance Learning

Bob Vogel introduced the agenda item as detailed in his memo attached to the agenda handout. FMC approved pursuing the planned construction of a transmission and reception tower to support wireless cable TV and U.S. West option to erecting a tower on LCC property. The option included trenching and conduit to the tower. FMC also approved a contingency fund of $5,000 to cover miscellaneous expenses.

Information / Discussion Items:

8. PE Bleacher Repair or Replacement

Mary Spilde introduced the agenda noting safety and liability concerns. Mike Ruiz noted that this agenda item had been presented to FMC earlier but was deferred. Mike Zimmerman discussed information received regarding costs for repairing of bleachers or their replacement. Costs for repairing of bleachers was quoted at approximately $90,000 and for replacement of bleachers at two sides $260,000. Dean Bergen suggested that Mike Ruiz research ADA funds available to apply against costs. Agenda item to be addressed again for future discussions.
9. LCC at Florence Steelcase

Mike Ruiz discussed the the preliminary steelcase plan (attached to the agenda handout) prepared by Jennifer Hayward and mentioned that an estimate has not yet been completed. FMC requested an estimate be provided at the next meeting and that the project be coordinated with Larry Warford and Mary Spilde.
10. Forum Building / Mechanical Tech Building Access

Mike Ruiz mentioned that ADA accessibility to the Forum Building and the Mechanical Tech Building have been designated as projects that need immediate attention and are being planned.
11. FEC Remodel: Investigation & Feasibility Assessment

Mary Spilde introduced the Fitness Education Center Remodel to FMC as a significant project to be addressed. Mike Ruiz said that consultants sought for feasibility assessment should be coordinated by Tom Oroyan. Tom worked with Amy Riggins and Mike Zimmerman, providing early conceptual studies / plans.
12. Baseball & Softball ADA Access Update

FMC approved proceeding with studies and estimates for accessibility to all playing fields.
13. PE Dance Floor Upgrade

Tom Oroyan said that the quotations received have been in access of the amount desired. Results and what actions to pursue will be discussed at a meeting with Nancy LaVelle and Mary Seereiter.
14. Future Agenda Items:
1. Naming of College Facilities
2. Parking on Inner Campus
3. Space Needs: Applied Engineering
4. Space Needs: International Student Space
5. Space Needs: Archives Storage
15. Next FMC Meeting:

Thursday, May 20, 1999 3:00 PM ADM216