FMC Minutes - 3/18/99

1. Bond Update

Korinna Bagley issued a Bond 1995 Projects Status Report with Tentative Schedule chart attached.
Paul Colvin discussed the status report:
Community Learning Centers:
Thurston CLC: LCC working on exterior signage design and installation with sign company.
Churchill CLC: Sonitrol installed, Greenhouse under construction.
McKenzie CLC: Concrete slabs, and storm / sanitary systems completed, walls being constructed.
Elmira CLC: Contract Documents completed. Bidding scheduled for spring. Open Fall Term 1999.
Junction City CLC: Architect developing Schematic Plans.
Harrisburg CLC: Scope of project discussions continues.
Florence Center Addition:
Sheetrock work completed and final work to be completed next month. HVAC upgrade work at Existing buildings scheduled for completion in two months. FMC approved receiving credit by deleting all Hoods (for kilns) and duct work in contract and then contracting the work out separately. Additional funds needed for this change to come from Small Projects Funds.
Main Campus Projects:
The Welding Building:
Contract Documents 95% complete. Out to bid in late March.
The Child Care Center:
Changes made to bring project within established budget. Out to bid in May.
The Campus Services Addition:
Contract Documents in process. Out to bid in June.
Wildish Building:
Project is Substantially Complete. Change Order items due to Fire Marshall Requirements and Final Inspection yet to be done. Lynn Atkins asked if maintenance work to the exterior of the building (such as painting) have been addressed. Mike Ruiz responded that it has, along with other items such as sealing the parking lot and all meeting the same conclusion - hold for funding source.
Linda Waddell requested lists of priorities to present to FMC
Sewage Lagoon Upgrade:
Engineers still working on various studies and flow modeling for LCC system.
Other general items:
The Bond Project Manager scheduled to be selected in April.
New parking lot proposed to the southwest of campus will be constructed this summer.
The attached Tentative Project Schedule shows the expected time lines on the other main campus projects.
Completion of Bond 1995 Projects scheduled for December 2000 instead of Summer 2000 due to delays in getting projects on budget.
Because of the number of new buildings in the Bond Construction, RFPs will be sought to get competitive pricing on Campus Systems (HVAC, Fire Alarm, etc.). This may mean that there may be two vendors instead of one servicing the campus systems.
Note:
Details of the report can be viewed on the Internet through Facilities Management and Planning Main Page.
2. Wildish Building - Furnishings & Equipment, Progress

Mike Ruiz and Jane Scheidecker presented the agenda item and discussed the submittals (attached to the agenda handout) for furniture, equipment and fixtures needed with related costs. Mike noted funds ($38,000) earmarked for furnishings (tables & chairs) had been used and are still being used for construction change orders; therefore, the furnishing funds that may be finally available may be reduced to as low as $10,000. Mike requested that FMC replenish funding for furnishings and mentioned that FMC had promised BDC money for furnishings at the beginning. Mary Spilde said that Bond Furnishing Funds will cover Public Furniture of $27,722.00, Public Fixtures of $4.703.00 and Non-Public Furniture of $3,998.00 (total $36,423), and that any money left from construction be used towards the Storage unit- Spacesaver. Sandy Ing said to consider wheelchair accessibility when ordering new furniture.
3. LCC at Florence - Steelcase

Mike Ruiz said that an ICO has not yet been issued for this project and that a visit to the Florence Center is scheduled for next week. Jennifer Hayward of FM&P will be discussing steelcase needs with users. A steelcase furnishing plan and estimate will be presented to FMC.
4. Naming of College Facilities

Mike Ruiz presented the agenda item and discussed the memo prepared by him, Garry Oldham and Sandy Ing (attached to agenda handout). The naming of Landscaping items was discussed and it appears that it is of such a scale, issue and size, that it can be presented to FMC for approval after being routed through a Vice President. Method of involvement in the other two major categories of naming opportunities (Major structures and Commercially sponsored) yet to be determined. Larry Warford noted that FMC will need to decide its parameters and identify its limitations.

5. Wayfinding Committee Report

Mike Ruiz and Lynne Phillips discussed the Order of Sign Installation & Rationale report prepared by Funk & Associates. Related to the report, Wayfinding Committees requested funds for signage. FMC approved funding of $7,500 for Building Numbers for current buildings. Linda Waddell will approach the President to discuss funding for Main Identification and Traffic Directionals signage. It was also discussed that signage such as the Main Identification type could be funded by other means and in fact this is being currently discussed with Joe Farmer. Larry Warford questioned if Wayfinding signage proposal is college wide or main campus. Mike mentioned that it was college wide and that they can look at all four main identification signs (2 at Main Campus, 1 at Florence Center and 1 at Wildish Building).
6. Steelcase Request List / Facilities Management & Planning

Mike Ruiz discussed the agenda item and the Steelcase ICO List chart attached to the agenda handout. Larry Warford questioned how steelcase work is prioritized (by ICO or Funds?) and the process for who gets what. Committee questioned why steelcase project requests are several years behind, especially one dated in 1993 with department funds noted as available.
7. Future Agenda Items:
1. Naming of College Facilities
2. Space Needs: Applied Engineering
3. Space Needs: International Student Space
4. Dance Floor / PE Building
5. Space Needs: Archives Storage
6. Forum Building Access
8. Next FMC Meeting:

Thursday April 15, 1999 3:00 PM ADM216