FMC Minutes - 1/21/99

General:
Adjustment to list of Agenda items:
Deleted item #7 Phi Theta Kappa Display Unit

1. Bond Update

Korinna Bagely issued a Bond 1995 Projects Status Report.
Paul Colvin discussed the status report, which covered the Community Learning Center projects at Thurston, Churchill, McKenzie, Elmira, Junction City and Harrisburg; the Florence Center Addition; the Main Campus Projects (which included a Tentative Project Schedule), the Wildish Building; and the Sewage Lagoon Upgrade.
Other general items discussed by Paul:
The Bond Project Manager should be selected by mid-February.
We will be participating with the Oregon Department of Energy (ODE) in a building commissioning process involving the Child Care Center. ODE is willing to underwrite the cost of this process so they can evaluate the effectiveness of this activity. RFP issued for a Commissioning Agent to be selected in February
Discussions are being held with EWEB concerning potential energy saving steps to take in our new facilities. EWEB has agreed to fund the cost of expanding our campus energy analysis to include the new construction projects. Based on findings of the updated energy analysis, EWEB has agreed to explore funding possibilities for incorporating more energy efficient measures in our new facilities that meet our existing budgets.
Note: Details of the report can be viewed on the Internet through Facilities Management and Planning Main Page.
2. Furnishings for Bond 1995 Projects / LCC at Florence Furnishings

Paul Colvin issued a Bond Project Furnishing Cost Estimates report. The costs listed represented rough estimates based on Fall 98 schematics. A more detailed Furnishing Estimates report will be completed after final schematics. Basically the estimate has a total breakdown for two figures: a total of $1,362,460 for the Newly Constructed Spaces Only (new furnishings) and a total of $1,209,370 for the Net Additional Spaces Only (involves all new and remodel construction using new and existing furnishings). Some line items on the Net Additional Spaces Only column show higher figures due to larger construction scopes.
Mary Spilde proposed using two committees to document furnishing needs. One committeeís goal would be to identify specific furnishing needs and costs for classrooms / labs. The other committee would apply the same goal for offices and common areas. Larry Warford suggested prioritizing lists so new construction comes first in receiving new furnishings. Mary would like to see furnishings updated in remodeled and existing areas. Mary will forward proposal of committees for Marie Matsenís review.
Regarding Florence Furnishings, Paul requested permission to use funds for Classrooms and Labs.
Paul also discussed the request by the Welding Department for funds for materials to build Welding Stations. The department will build the stations for $13,220. This would cost $80,000 if done by outside contractors. The committee praised the potential savings, but directed Paul to use funds from the Construction Budget to avoid conflicting with the standard process request from the equipment and furnishings funds.
3. Modular Spaces - Funding and Assigning

The committee discussed the present and future assignments of the Modular Spaces and heard comments from current and possible user representatives. The committee decided assignments with Classroom use being assigned the bulk of the spaces. Archive interns will be allowed space on a temporary basis. Assignments of spaces should be verified through Mary and Mike Ruiz. Mike to research other spaces for users not assigned for modular spaces.
Discussion included the short and long term uses of the modular units. Tom Oroyan noted for consideration that presently the four modular units are being rented at $52,000 per year and that the modulars are for sale at $63,000 per unit.
4. Use of PE 122A & B

Both PE and Archives representatives issued background reports regarding use of the spaces.
The committee however, decided to honor a prior commitment of the spaces made to PE. Mike Ruiz will continue to work with Archive users in locating storage spaces.
5. Health / PE Office Space / PE 205 Conversion to Office / 206-206A Conversion to Conference

Mary Spilde discussed the background of the emergency work already in progress due to roof leaks and health report requirements. The office being displaced due to this work is presently occupying Room 205 (Conference). The request is to let the office remain in 205 and convert 206-206a for conference room use. The estimated cost to convert 206-206a is $5,174, not including any work required for 205 conversion for office use, nor the cost for steelcase work spaces. Tom Oroyan noted that according to Mike Ruiz the total cost for remodeling 206-206a and 205 conversions should not amount more than $10,000 to keep within the funding available. Larry Warford questioned the use of 205 as an office since the particular space with windows ranks among premium spaces suitable for other uses. The committee, however, approved the additional remodeling of 206-206a for conference use conversion. PE representatives to research use of existing steelcase available in storage and to submit for FMC approval 205 conversion plan with related estimates.
6. Capital Repair & Improvement Budget Report

Susan Tatar discussed the Capital Repair / Improvement Fund chart and the Memo from Mike Ruiz issued with the Agenda packet. Susan pointed out the fact that the fund is slightly lower than the $500,00 we need to maintain per year to meet the committed 2001 Bond Needs of $1,500,000. However the chart shows we have $35,000 allocated for Small Projects (+/- $10,000 projects) but larger projects appear to be on hold until 2001.
7. Remodeling Art Department Office for Arts Division Chair

Mary Spilde introduced the Art Department Office Space Request and gave background information on the research done by her and Mike Ruiz to find the space. Mary explained the plan drawing issued showing space requested which was also submitted for conceptual approval.
Tom Oroyan noted that the drawing issued is preliminary and that more research will be needed including areas of codes, mechanical and electrical requirements. Tom also noted that per his discussion with Mike Ruiz, the cost estimate goal should be kept within the $10,000 range.
8. US West Tower / American Telecasters / Instructional Television

Bob Vogel requested approval to continue to pursue planning of site location and erection of tower with US West. The committee approved request but directed Vogel to clarify the single vendor policy with Lloyd Rain and to present the project with related issues to ELT.
9. Future Agenda Items:
Committee discussed briefly future agenda items listed:
1. Naming of College Facilities
2. College Signage Funds
3. Signage Funds
4. Space for Recycling
5. Space Needs: Applied Engineering; International Student Space
6. LCC Florence Dance Floor
7. PE Building Dance Floor
8. Art Department Remodel / Estimate
9. Archives Storage
10. Steelcase Priorities Report
10. Next FMC Meeting:

Thursday February 18, 1999 3:00 PM ADM216