FMC Minutes - 11/19/98

General:
Marie introduced Tracy Simms substituting for Linda Waddell who is on leave.
Marie discussed adjustments on the list of Agenda items:
Deleted items #3 Managing OSHA Requirement and #4 Scheduling ICO Completion
Added item #9,B. Naming of College Facilities from Future Agenda Items
Deferred item #8 Arts Division Chair-Update to Future Agenda Items

1. Bond Update

Korinna Bagely issued a Bond 1995 Projects Status Report.
Paul Colvin discussed the report, which covered the Community Learning Center projects at Thurston, Churchill, McKenzie, Elmira and Junction City; the Florence Center Addition; the Main Campus Projects (which included a Tentative Project Schedule), the Wildish Building; and the Sewage Lagoon Upgrade.
Paul mentioned that a Project Manager would be selected by the first of the year in time with construction start on the main campus. Paul also discussed his meetings with EWEB concerning potential energy saving steps and funding possibilities for LCC new facilities.
2. Archive Space - P.E. Building

Mike Ruiz introduced the agenda item and gave a brief history of the existing Archives storage space conditions and its required needs. He mentioned that the tunnel in which the Archives storage is currently housed will need to be vacated. Mike recently received information that Computer Lab rooms 122A and 122B of the PE Building will be vacated during Bond Construction. If available, the rooms appear ideal, i.e., close to Administration, accessible, heated, above water level. Issues of concern regarding the rooms, i.e., are spaces part of classroom count, what are priorities for such spaces. Elizabeth Uhlig /Archives & Records Management Specialist, Mike and others from Personnel had ongoing discussions about the issue. Marie Matsen directed Mike to further research the two rooms for Archives Storage and report in the next FMC meeting.
3. College Signage

Mike Ruiz, Chairman of the Wayfinding Committee, reported on the status of College Signage project. College Council had supported the sign color and design system presented by Funk & Associates. The Council also supported the use of numbers on buildings (not for replacement of building names but for locating or wayfinding purposes). FMC commended the Wayfinding Committee and Funk & Associates for their presentations on the project. The Committee approved the sign color and design system, and the number system for wayfinding.
4. Phi Theta Kappa Tree and Plaque Dedication

The Committee gave a "post-approval" for the Phi Theta Kappa Tree and Plaque Dedication that took place at 2:30 PM today, main campus, north of south parking lot. The occasion was in honor of the Phi Theta Kappaís 80^th Anniversary dedicated by the Sigma Zeta Chapter.
5. Smoking Canopy

Mike Ruiz discussed the past issue of the smoking location at the eastside of Apprenticeship Building. Through the efforts of the department and cooperation of the smokers the smoking area has shifted to the southside of the building, thus it appears, eliminating the problems encountered at the eastside.
To maintain the smoking area at the southside, Mike suggested that at limited costs, a plastic canopy be attached to the existing bench for weather protection. Additional benches with canopies could be added as required. Benches are removable to accommodate the upcoming Bond 1995 Projects. FMC approved the agenda item in concept. Marie will meet with the President on this item and report to FMC on his Response.
On similar issues, Marie mentioned that she would approach the Bond Architects again about providing smoking shelters or areas adjacent to the proposed buildings. Larry Warford suggested that if other smoking areas are required among the existing buildings, some of the existing overhangs and appendages allow for canopy attachments or similar shelter modifications.
6. Other

Naming of College Facilities
Marie Matsen, Mike Ruiz, Sandy Ing and Gary Oldham (Larry suggested that Joe Farmer be on the committee) will meet to draft an instrument from discussions. The instrument will be a process in the naming of college facilities that goes to the Board for approval. Members of the college facilities naming committee will report to FMC in February.
Designating path for bike use
In reviewing and visiting the site area in question, Sandy Ing recommended that a simple solution would be to install a "No Bicycles" sign at the beginning of the path from the parking lot.
DTC Parking
Larry Warford reported on improvements to DTC parking due to the proximity of the new elevator and stairway installed at the Overpark.
7. Future Agenda Items:
Committee discussed briefly future agenda items listed:
1. Lighting Safety / Emergency Call Boxes
2. US West Tower
3. Signage Funds
4. Recycling Space Needs
5. Use of Modular Spaces
6. Applied Engineering Space Needs
7. Arts Division Chair Space Needs
8. International Student Space Needs
9. Phi Beta Kappa / Outside Display Case
10. PE Athletic Fields
11. NE Entrance Enhancement
8. Next FMC Meeting:

Thursday, 17 December 1998 3:30 - 4:30PM ADM216