FMC Minutes - 7/16/98

Meeting:        Facilities Management Committee
                Room ADM216 Minutes: total 2 pages

Date/time:      Thursday 16 July 1998 / 3:00-4:10+/- PM

Present:                FMC Members:
                        Marie Matsen / Chair, 
                        Lynn Atkins, Sandy Ing, Mary Spilde
                Facilities Management & Planning:
                        Mike Ruiz / Manager 
                        Tom Oroyan / Facilities Planning Staff
Audience / Others: 
                Affirmative Action / Equal Opportunity
                        Jose Ortal
                Student Activities
                        Barbara Delansky / Director
                International / Multi-Cultural Services
                        Sandy Penfield / Coordinator
                Bond 1995 Projects Communication Coordinator
                        Nancy Nichols
                Process Redesign
                        Bee McRae
                4 other persons in audience

Note: If Minutes require additions, changes or corrections, please reply in a written Response immediately. There were no changes or additions to previous minutes.

1. Diversity Coordinator's Space

 

Jose Ortal introduced his request for space needed for the incoming Diversity Coordinator. The Coordinator is scheduled to be in the area July 20^th. Both Jose and Mike Ruiz discussed the existing space options found from their research. The option favored is space "14" in Personnel Services, first floor, Administration. The space is adjacent to Gail Campbell's space and both spaces are close to Jose's office. Mike discussed a proposed plan which show a new conference room area that Sue Colvin would like developed and that the plan would include Gail's and the Diversity Coordinator's spaces. The Committee approved the temporary use of space "14" and the development of the proposed plan by next March. Mike will discuss FMC Response with Sue Colvin.

2. International Student Space

 

Mary Spilde discussed addressing space issues for this group as well as other groups affected by the issue. Mike Ruiz discussed his conferences with Sandy Pendfield and Barbara Delansky, and his site research of possible spaces. Mary Spilde and Mike will be visiting room 418 and window well 419 of the Center Building for a closer study of the spaces.

3. Math & CIT / M&A Rooms 242 & 243 Remodel

 

Mike Ruiz met with Joan Thomas / Mathematics and agreed on a scaled down version of the earlier proposal. Per Mike, minimum construction will take place: removal of wall, relocating of cabinets, patching of carpet & ceiling tiles, blocking of doors, minor electrical work and painting of walls. There will be no new steelcase furnishings provided. Mike requested $1,000 for this project and said that he will need to discuss scheduling with LCC trades. FMC approved the revised proposal.

4. Baseball / Softball Accessibility

 

Mike Ruiz introduced request by Patrick Lanning / Health & PE. for safe accessibility to Baseball / Softball Facilities. Mike discussed the use of a ramp in lieu of stairs to satisfy both the ambulatory and the handicap. Per Mike, construction of a ramp allows the use of Accessibility Funds. FMC approved proposal and request further development in conceptual drawings and costs.

5. Bleacher Repair

 

Mike Ruiz introduced request by Patrick Lanning for safety modifications and structural repairs to existing bleachers. Mike discussed his research on issue. The bleachers need some repairs due to damage from being hit during baseball practices held inside the gym. The bleachers, which are 30 years old, are heavy and requires 3 to 4 people to pull the seating in or out. However, bleachers are safe to sit on. Mike received a cost quote to repair and motorize the existing bleacher system. He felt that the quote too high and recommended waiting.

6. Bobby Foster Field Plaque

 

Mike Ruiz introduced request by Patrick Lanning for a Plaque to recognize Bobby Foster to be located at the Baseball Field. FMC approved request

7. Project Updates

 

Mike Ruiz discussed the Project Status of the PE Locker Room Remodel, Industrial Technology Interior Remodel and The Center Building 2^nd Floor Remodel. All projects appear to be on schedule. Mike mentioned that the PE construction costs may exceed budget due to high quotes being received by "busy" subcontractors and additional items requested by users. FMC members invited to visit project sites (remember to wear "hard hats"). Marie Matsen mentioned that the Carpenter Shop has recently hired help approved by LCC.

8. Special Parking Permits

 

The special parking permits submitted was approved by FMC, however Mike Ruiz to verify with Family and Health Careers if the names listed are justified.

9. Bond Updates and Smoking / Non-Smoking Areas

 

Per Nancy Nichols mentioned that the Board has approved the Schematic Phase Documents of the Bond 1995 Projects presented by gLAs Architectural Group.

Marie Matsen noted that the issues of the Smoking / Non-Smoking Areas will need to be addressed with the architects as design develops. The Cottage Grove Facility was mentioned having a good example of a smoking area that is separate and protected.

Mike Ruiz mentioned that the LCC Wildish Interior Remodel will be ready for bidding by next week and that Project Completion is expected by November.

10. Campus Signage

 

Mike Ruiz met with Funk & Associates regarding the status of the Campus Signage Project. It has been over a year since their last presentation to LCC. It appears that a decision or direction will need to be made whether campus buildings will be designated by names, letters or numbers. Mike has requested that Funk & Associates provide a proposal for accessibility needs and compliance.

11. Next FMC Meeting: Thursday, August 20, 1998 ADM 216 at 3:00 PM

Submitted by: 
Tom Oroyan                                               CC: To all FMC members
Architect/Facility Planner 
Facilities Management & Planning