FMT Minutes - 5/20/2004
Meeting: Facilities Management Team
Building 3, Boardroom
Minutes: 2 pages
Date/time: Thursday, May 20, 2004 3:00 – 5:30 p.m.
Present: FMT Members:
Stephen Pruch, Facilitator, AVP for Information Technology
Lynn Atkins, Classified Trades
Paula Carpenter, Management
Kaaren O’Rourke, Faculty
Mike Zimmerman, Classified
Ex-Officio:
Kate Barry, Women’s Center, ADA Mike Ruiz, Director of Facilities Management & Planning
Tom Oroyan, Architect/Planner, Facilities Management & Planning
Audience: Peg Allison, Tim Craig, Todd Smith, Sandy Ing-Wiese, Carol Whitaker
Note: If Minutes require additions, changes or corrections, please reply in a written response immediately.
GENERAL:
1. Review of CR/I Budget
Mike Ruiz handed out a three-page Capital Repair/Improvements Fund 415400 Analysis as of May 14, 2004 with a list of project allocations for FY03/04 and a list of Small Project allocations for FY03/04. He explained some of the changes from the previous report, including actual expenses for carpenters’ salaries. Recommended projects were highlighted in blue for discussion and approval by FMT. Mike requested FY04/05 allocations of $15,000 for landscaping and $30,000 for Wayfinding. Annual allocations would be used to finish about $150,000 in landscape projects and $300,000 in Wayfinding projects. FMT asked Mike to furnish the committee with semi-annual reports on ADA project allocations. FMT initially agreed to the allocations for landscaping and Wayfinding, but later in the meeting decided to delay the allocations to FY 05/06.
2. Project Priority List
Mike Ruiz handed out an updated “FMT Project Priority List”. FMT reviewed the list and made several changes. Family and Health Careers office remodel priority was changed from 4 to 2 and was added to FY 04/05 after a brief discussion on a request from Carol Whitaker, division chair, to schedule the office remodel. Carol issued a handout describing the reasons for the request. The Science Parking Lot Upgrade priority was changed from 8 to 7. Archive Storage was removed from the priority list and combined with the Center Basement remodel listed in the CR/I analysis for FY05/06. Mike said that the Art Dept.-Expand Printmaking Lab project was going to SAC and that the estimated cost of $5,000 was not accurate. Forum 309 Seating was removed from the project list because of a possible future remodel of the building. Cover Facilities Outdoor Storage project was given a priority of 5. Auxiliary Gym 2 nd Floor estimated cost was increased from $500,000 to $1,000,000.
The committee discussed the Center Basement remodel and archives needs. FMT decided to leave the Center Basement Remodel as a placeholder in FY05/06 pending more information about the project.
The committee approved funding Exterior Lighting Improvements for $27,000 and FMP Paint Shop Expansion for $5,000 in FY 04/05.
3. Storage Buildings Project Allocations
Mike Ruiz said that the existing foundations at the Florence Quonset hut and the PE Storage Building were not useable and handed out revised estimates for building replacements. The budgets for those projects were increased from $26,000 to $58,000 for Florence and from $36,000 to $54,035 for the PE Storage Building.
4. Public Safety Remodel/Move
Sandy Ing-Wiese explained some of the proposed changes to Building 13 (ELEX), rooms 107/108 for the Public Safety department. The estimated budget is $40,000 to $60,000. After discussion, FMT approved reversing annual allocations for landscaping and Wayfinding in FY04/05 and approving a maximum of $45,000 for the Public Safety remodel in Building 13.
5. Women’s Program Remodel
Kate Barry requested $1,500 from Small Projects to reconfigure the front reception Steelcase counter and workstations in the Women’s Center. Kate handed out sketches of the current floor plan and the reconfigured floor plan. Kate said the remodel was needed because the program experienced a dramatic increase in front counter visitors. FMT approved $1,500 from FY04/05 Small Projects.
6. Signage for CML – Bldg. 19
Tim Craig and Peg Allison handed out pictures of proposed signage on two sides of Building 19 to direct clients to the CML. The project as designed was estimated at $16,329. Mike Ruiz said there were three issues with doing that type of signage: that a name on a building might be seen as naming the building which is contrary to Board policy, the signage is not in the Wayfinding System, and the CML is an enterprise zone. Mike suggested a sign at the front entrance to the CML on the lawn area. Tim and Peg will work with Mike and Facilities Management & Planning to come up with an alternative. Stephen asked FMT members to read the Wayfinding information Mike handed out at the meeting so it could be discussed at the next meeting.
FUTURE:
Future Agenda Items:
- ADA Project List
- Wayfinding System Update
Next Meeting:
June 17, 2004
Building 3, Room 216 Admin Boardroom
Submitted by: Susan Tatar, Facilities Management & Planning
Reviewed by: Judy Ann Fuller, Tom Oroyan, Mike Ruiz.
cc: FMT members
