FMT Minutes - 4/15/2004
Meeting: Facilities Management Team
Bldg. 16, Room 211
Minutes: 2 pages
Date/time: Thursday, April 15, 2004 3:00 – 4:50 p.m.
Present: FMT Members:
Stephen Pruch, Facilitator, AVP for Information Technology
Lynn Atkins, Classified Trades
Paula Carpenter, Management
Mike Guidero, ASLCC
Kaaren O’Rourke, Faculty
Joe Russin, Faculty
Mike Zimmerman, Classified
Ex-Officio:
Kate Barry, Women’s Center, ADA
Mike Ruiz, Director of Facilities Management & Planning
Tom Oroyan, Architect/Planner, Facilities Management & Planning
Audience: Janet Anderson, Chuck Appleby, Dawn DeWolf, Frank Drengacz, Rita Grimes, Nancy Hart, Tracy Henninger
Note: If Minutes require additions, changes or corrections, please reply in a written response immediately.
GENERAL:
1. West Entrance Design Committee
Frank Drengacz, Lead Groundskeeper, said that many groups had an opportunity to see the options for the west entrance design and the response has been positive. The faculty presentation is scheduled for May. Frank said the majority of people agreed with Option A and wanted a water feature. Frank also handed out “LCC Landscape Budgeting Estimate” with a project cost of $51,706. The options, including a water feature, total an additional $21,160. Janet Anderson, Lane Community College Foundation, said the disposition of the current sculpture and a sculpture for the water feature would be decided by the Arts Committee and was not part of the project’s budget. Kaaren O’Rourke suggested using Small Project funds for a water feature from FY05 and Mike Ruiz said he could add funds from maintenance if needed. FMT had previously reviewed and approved Option A and allocated $25,000 toward the project. If Foundation fund-raising goals fall short, FMT will consider additional funding.
2. Signage – Bldg. 11, ESL
Mike Ruiz explained the need for multi-language signage to direct ESL students to Building 11 starting fall term. He suggested FMT give Facilities an annual allocation for signage to finish sign projects. Dawn DeWolf, Center for Learning Advancement division co-chair, said that temporary signs are needed before fall term until permanent signs can be installed and she handed out a memo explaining the need. FMT directed Facilities Management & Planning to work with ESL to develop options and return to FMT with a plan. Mike Ruiz asked for funds for a signage consultant. FMT approved funds not to exceed $5,000 from Small Projects.
3. BDC Office Remodel at DTC
Rita Grimes handed out a floor plan of the second floor of the Downtown Center (DTC) highlighting the area of offices around room 227 that would need to be remodeled to accommodate a new manager. When asked how the space was assigned, she said that DTC staff gave approval for BDC to use the space. BIS had previously occupied the space. Tom Oroyan said it would cost between $5,000 and $10,000 as an early feasibility estimate. Rita said that funding could come from the department. FMT approved Facilities Management and Planning to provide preliminary plans and updated cost estimate.
4. Audiovisual Services Remodel - $1,000
Stephen Pruch informed the committee that he had used authority as FMT facilitator to approve $1,000 for shelving and other expenses from small projects for the remodel. Stephen asked FMT members to reaffirm the facilitator’s authority to use up to $5,000 in discretionary funds to approve projects that need to proceed. FMT had previously approved a discretionary fund in October 2003 and re-approved at today’s meeting.
5. Project Priority List Review
Mike Ruiz handed out an FMT Project Priority List dated 4/15/04. He suggested the list have a separate category of information items that FMT should know about but that would be funded from other sources. Items from the list that would go in the information category were: Non-Structural Repairs, Seismic Upgrades/Repairs, and Parking Structure or Lots. Items removed were: P.E. Privacy Shower Room, Recycling Area, New Key System/Card Access, Remodel the DTC Deli, Willamette CLC office remodel, Churchill Remodel, Food Services Kitchen Remodel, DTC Basement Classroom Upgrade, Dance Lab, Forum 309 Seating, Purchasing Outdoor Storage, and DTC Alley Gate. In addition, Mike asked for annual allocations for Campus Landscaping and the Wayfinding System so they would be removed from the list. Access Projects are already on an annual allocation and would be removed from the list. The Access Project list will be updated as soon as a consultant finishes his report. FMT members requested that the list include columns for the date of the request, the date approved by FMT, a due date and/or completion date, the name of the requestor, and updated pricing.
6. Other
Kaaren O’Rourke and Joe Russin suggested notebooks for new FMT members. Mike Ruiz said he would provide notebooks for all the members.
FUTURE:
Future Agenda Items:
- Annual Allocations: Wayfinding System and Campus Landscaping
- Review Annual Allocations
- ADA Project List
- Wayfinding System Update
Next Meeting:
May 20, 2004
Building 3, Room 216 Admin Boardroom
Submitted by: Susan Tatar, Facilities Management & Planning
Reviewed by: Judy Ann Fuller, Tom Oroyan, Mike Ruiz.
CC: FMT Members
