FMT Minutes - 2/19/2004
Meeting: Facilities Management Team
Bldg. 3 Room 216
Minutes: 3 pages
Date/time: Thursday, February 19, 2004 3:00 – 5:00 p.m.
Present: FMT Members:
Stephen Pruch, Facilitator, AVP for Information Technology
Lynn Atkins, Classified Trades
Mike Guidero, ASLCC
Kaaren O’Rourke, Faculty
Mike Zimmerman, Classified
Ex-Officio:
Kate Barry, Women’s Center, ADA
Tom
Oroyan, Architect/Facility Planner, Facilities Management & Planning
Mike Ruiz, Director of Facilities Management & Planning
Audience: Chuck Appleby, Mason Davis, Patrick Lanning, Marie Matsen, Bob Mention, Susan Tatar.
Note: If Minutes require additions, changes or corrections, please reply in a written response immediately.
GENERAL:
Stephen Pruch noted that a replacement for Cheryl Roberts on FMT had not been named.
1. Art Works Committee
Lee Imonen, LCC Art Department, issued a handout on Site-Specific Sculpture that described the concept and illustrated the proposed sculpture. Two traditional woodcarvers from Japan are scheduled to work with LCC students who would execute the design provided by the artists. The proposed site for the finished sculpture would be in the fountain space in Moskus Courtyard. Lee Imonen asked for FMT approval for the space. The fountain is not working presently, but Mike Ruiz said it could be fixed. Mike agreed with the fountain location for the art work. Kaaren O’Rourke suggested the front entrance as a location but Lee explained the sculpture proposal he presented was more appropriate to a smaller space. Patrick Lanning, a member of the Art Committee, said the committee did not look at other areas and they need a list of possible sites for future art.
Stephen Pruch said this was the first discussion and asked that Lee return to the March 18 FMT meeting for a decision. In the meantime, facilities staff are to consider the issues related to the site and let the Art Committee know as soon as possible if there are any barriers to placing the sculpture in the Moskus Courtyard fountain. Patrick Lanning said he would send Stephen a list of current Art Committee members.
2. Fountain/Pond Upgrade
Marie Matsen explained that FMT had approved a redesign of the fountain area at its March 2003 meeting and referred to her memo attached to the agenda. Among the reasons for not using a large fountain were the problems related to the Health Tech building, costs to maintain, the substantial amount of work already done on a landscape design, and safety issues around the fountain. Marie stated that the Foundation was in the process of finding donors to help cover the costs. She said the design team will come up with two options that will include upgrading the entire front entrance. Facilities Management & Planning would be involved in approving the plans. Lynn Atkins asked if labor costs were also going to be covered by donations because of unfinished bond-related projects on campus. Marie said that she was working with Mike Ruiz to lay out major maintenance projects for the next fiscal year. Mike Ruiz noted that the current FMT funds had $25,000 allocated for the fountain project. The source of the $25,000 needed for the fountain project is unknown at this time. Mike Ruiz, Stephen Pruch and Marie will determine the source of funding needed for this project. More information about the design plans is to be submitted to FMT during the March and/or April meetings.
Marie briefly explained the new governance system and the creation of a Facilities Council.
3. Outside Seating
Due to lack of time to discuss this item, it was postponed to the next FMT meeting.
4. Capital Repair/Improvements Fund Analysis
Agenda items 4, 5 and 6 were discussed during an update of the Capital Repair/Improvements Fund Analysis given by Mike Ruiz following the Long-Range Plan presentation by Bob Mention.
Mike Ruiz handed out a draft of “Capital Repair/Improvements Fund 415400Analysis as of February 18, 2004”. He said the Recycling contingency was not needed. Changes to FY03/04 were recommendations for $68,000 for the PE Privacy Needs Facilities and $25,000 for the Fountain/Pond Upgrade. Stephen Pruch said changes to the funding for the fountain/pond would be deferred until he got clarification from Marie Matsen. Changes to FY04/05 were reduction of the 7/1/04 allocation by the amount of the Carpenter’s salaries, a remaining allocation of $100,000 for the PE Privacy Needs Facilities, allocations for the PE storage building and Florence Quonset building, and an allocation of $50,000 for ADA Special Projects. There will be no allocation to the Bond 1995 Projects in FY04/05. In FY05/06, Mike pointed out the Business building (Bldg. 2) remodel amount of $200,000 was being held pending further information about the project, and there was another allocation of $50,000 for ADA Special Projects. FMT approved the ADA fund annual allocations but Stephen Pruch requested an update of what projects are being done with those funds. Mike Ruiz said an ADA consultant had been hired to start work on a list of priority ADA needs on campus. Mason Davis asked about funding of the airport building remodel when the program moves. Mike Ruiz said that other funds are being raised by the department.
5. PE Privacy Needs Facilities
Tom Oroyan issued a sheet containing the proposed remodel schedule and a sheet with updated costs. The current estimate is $156,300. FMT reaffirmed proceeding with the project.
6. Storage Building Replacements
- PE Storage Building – FMT approved allocation of $36,000.
- Quonset Building, Florence Campus – FMT approved allocation of $26,000.
7. ESL Relocation to Building 11
Mike Ruiz increased the estimate to $50,000 after consulting with Bob Mention who is doing planning for the project.
8. Long Range Plan
Bob Mention gave an overview of the long-range planning process. He issued the document “Long-Range Plan-Draft scenario for FY 2012-13” dated February 17, 2004. Bob said the Long-Range Plan contains two parts: an expansion and building outline, and a written outline of the units that have to move due to expansion or changes. Facilities Needs Assessments have been submitted by about 80% of units and information has been entered into a database for planning purposes. Bob explained three campus styles: urban, suburban and satellite. The LCC main campus is currently suburban style with buildings consisting of one to three floors and green space. Next, Bob presented a display of the overall campus with an overlay of available building sites within the campus core and other sites around the perimeter. A second overlay showed possible future parking lots. Another display was of the campus buildings and possible changes that may occur as part of a long-range plan, including alternate building locations. Bob stated that the planning process took into consideration space needs and neighborhoods. Mason Davis asked what goes into a scenario and about clusters. Bob said the Long-Range Plan database of information was used and that he was trying to make neighborhoods, which is the same as clusters, work with the Long-Range Plan. Kaaren O’Rourke stated her concern about isolation of technical programs from the rest of the campus. Mason Davis asked about external data used in projecting expansion. Bob stated that an LCOG study was taken into consideration but it is difficult to predict future changes. Kate Barry asked about the review process. Bob explained that FMT would be leading a series of workshops and presentations to groups. He said the plan needs to be kept updated and that the college might set priorities and make decisions based on growth or funding. Stephen Pruch said the plan is a snapshot of a point in time and just shows possibilities. He said FMT would help move the plan forward. Mike Ruiz said that a long-range plan is required by accreditation. Pat Lanning said that the long-range plan helps divisions such as his to plan their own 5-year plans.
FUTURE:
Future Agenda Items:
- Art Works Committee-Sculpture for Moskus Courtyard (March 2004)
- Outside Seating (March 2004)
- Long-Range Plan, Mission, Vision, Core Values
- Five Year Master Plan Report
- Project Priority List Review
- ADA Project List
- Wayfinding System Update
- CR/I Fund Analysis Review
Next Meeting:
March 18, 2004
Building 3/216, Boardroom, 3:00-5:00 p.m.
Submitted by: Susan Tatar, Facilities Management & Planning
Reviewed by: Judy Ann Fuller, Tom Oroyan, Mike Ruiz
cc: FMT Members
