FMT Minutes - 1/15/2004

1. P.E. Men's Locker Room - Relocate Two Sinks

Mike Ruiz explained that two sinks were overlooked from a previous project. Stephen Pruch used authority as facilitator to approve funds for the work. Estimate is under $5,000 and funds are to come from Small Projects.

2. SAC Assignments - Ratify ET Decision and Fund as Necessary

Bob Mention and Mike Ruiz explained the memorandum to the Executive Team dated November 6, 2003 attached to the agenda regarding the space assignments. Projects had been recommended by SAC and approved by the Executive Team and now need approval and/or funds from FMT. Mike and Bob asked that Center Building rooms 124A and 125 (Student Health) be added to the agenda for approval. The remodel was in the memorandum but omitted from the agenda.



1. Building 2, Room 207 Office Remodel (Business)
   There was a short discussion regarding the SAC/FMT process of approving and making decisions. Estimate for project was $10,000 to come from Capital Repair and Improvement (CR/I) funds. Mike Ruiz handed out the one-page Capital Repair/Improvements Fund 415400 Analysis as of September 18, 2003. Mike stated that approximately $172,000 available in the fund. FMT approved the remodel and the funds from CR/I.
   
   
2. Center Building, Room 235 Library Remodel
   Funds were expected to come from the bond fund. FMT approved the remodel.
   
   
3. ESL Relocation to Building 11 (Art/ABSE)
   Bob Mention explained that the estimate of $25,000 was based on plans not yet finalized. FMT initially approved the remodel and funding; however, FMT members discussed having more complete conceptual design plans and related estimates before being asked to make a decision. Bob said he would have an update by the next FMT meeting.
   
   
4. Center Building Rooms 124A and 125 (Student Health)
   Funds for the minor remodel, estimated at $2,000, are to come from administrative contingency. FMT approved the remodel.
   


3. Privacy Shower

The plans for the project P.E. Privacy Space Needs had been approved in January 2002 for approximately $168,000. Mike Ruiz said the project was on the priority list. Kate Barry explained the background of the need for privacy space. Mike Zimmerman said there were four phases in the original plan: 1) creating a space in the therapeutic exercise area, 2) creating a new therapeutic exercise area, 3) creating privacy space in the men's and women's shower areas, and 4) modifying an east access corridor. Phase 3 has been addressed and could be eliminated. Stephen Pruch had a concern about funding the entire project in this fiscal year. He proposed FM&P proceed with phases one and two for this fiscal year and finish after July 1, 2004. He also asked Mike Ruiz and Tom Oroyan to come back to FMT with more information regarding when the project would start in order to be finished by fall, costs, and how to fund the expenditures over FY 04 and 05.


4. Outside Seating (More Benches)

There has been a request for benches in the parking lots or around the perimeter for people needing resting places as they go from the lots to the inner campus. Cheryl Roberts had a concern about lighting. Paula Carpenter suggested the Foundation might be able to get sponsors for benches. Lynn Atkins noted that benches and lighting have been incorporated around some of the new campus directories. Kate Barry suggested some benches might qualify for ADA funding. Mike Ruiz said he would have a comprehensive ADA plan soon. FMT requested that Mike Ruiz get more detail for FMT about the number of benches required and a sketch of proposed locations.


5. Fountain Makeover - Maze Option 4

Mike Ruiz handed out a memorandum from Frank Drengacz dated February 6, 2003 recommending Option 4, a wilderness maze with a pond. He said the administration wanted the area improved for accreditation. FMT members discussed the pros and cons of a fountain and landscaping, other landscaping priorities on campus, workload of facilities trades before accreditation, and the investigation of fountain leaks. Stephen Pruch will recommend to the president and vice president for College Operations that FMT wants to investigate having a working fountain and what it would take to maintain. FMT recommended that Building 4 (Health) occupants be notified before water is put in the fountain. If the fountain can run without leaks for accreditation, FMT will take a look at more long-term design of the front entrance after October.


6. Heli-Jet Building Purchase

A memo from Harvey Birdseye to Stephen Pruch dated December 15, 2003, and background from the FM&P planning team dated January 9, 2004 were attached to the agenda. Bob Mention summarized the request from the aviation program to consolidate their programs at the airport by fall term. A hangar is available at the airport but would have to be moved from its current location closer to the LCC site south of the airport. The ballpark estimate from FM&P planning is $660,000 to construct a building pad, move the hangar, connect utilities, pay design fees, and provide equipment and furnishings. Some private funds and funds from the Eugene Airport might be available. Cheryl Roberts expressed concern about the status of the program. FMT members had questions about the program's viability, ability to be self-supporting, airport support for the program, and sources of funding. Bob Mention suggested that Harvey Birdseye and Dave Keebler talk to FMT about the program issues. No decisions were made pending more information.


7. Art Works Committee Update/Projects

Stephen Pruch said he had queried Art Works Committee members named on the Lane Web site to get a status on the committee. Mike Ruiz issued copies of the Art Works Committee Web site and charter. Cheryl Roberts said she would contact the current committee members to request they report to FMT.


FUTURE:
Future Agenda Items:
1. Long Range Plan, Mission, Vision, Core Values (February 2004)
2. Five Year Master Plan Report
3. Project Priority List Review
4. ADA Project List
5. Wayfinding System Update
6. CR/I Fund Analysis Review

Next Meeting:
February 19, 2004
Building 3, Boardroom, 3:00 to 5:00 PM



Submitted by: Susan Tatar, Facilities Management & Planning

Reviewed by: Judy Ann Fuller, Tom Oroyan, Mike Ruiz

CC: FMT members