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FMT Minutes - 11/20/2003

Meeting:  Facilities Management Team
Administration Building 3, Boardroom, Rm 216
Minutes: 2 pages total

Date/time: Thursday November 20, 2003 3:00 - 5:00 PM

Present:
FMT Members:
Stephen Pruch, Facilitator, AVP Information Technology
Lynn Atkins, Classified Trades
Paula Carpenter, Management
Michael Guidero, ASLCC
Mike Zimmerman, Classified

Ex Officio:
Tom Oroyan, Architect/Facility Planner, Facilities Management & Planning
Mike Ruiz, Director, Facilities Management & Planning
Kate Barry, Women's Center, ADA

Audience:
Bob Mention, Bond Project Managment
Susan Tatar, Bond Project and Facilities Management & Planning

Additions/Changes: Stephen Pruch added EWEB Infrastructure to the agenda as a General Item to be discussed after Item #1 Website Review Update. Funding for Approved Space Requests changed to last item for discussion under General.

Note: If Minutes require additions, changes or corrections, please reply in a written response immediately.

GENERAL:
  1. Website Review Update

    2. Mike Ruiz had nothing to report yet. Stephen Pruch stated that FMT information is on three websites which makes information more difficult to keep updated and for users to access accurate information. Stephen also stated that the president had accepted the revised FMT charter so it and the decision matrix can be added to the FMT website.

  2. EWEB Infrastructure

    3. Stephen Pruch said that LCC rents phone lines from QWEST for internet access but those lines are becoming inadequate for the amount of usage. EWEB is installing fiber optic cable to LCC property. EWEB has grant funds to do this work. FMT approved the work that would be done by EWEB and C2 Construction.

  3. Modulars 30 & 31

    4. Mike Ruiz asked FMT for approval to remove the modulars now that there was an opportunity to do so. He stated that the buildings are being used for storage and are not in good shape. Mike Zimmerman voiced a concern that Health/PE had requested use of one of the modulars to replace their storage shed. Mike Ruiz said that major maintenance funds be used to replace the track storage building and that he wanted to build a new structure rather than use a modular. Stephen Pruch made a motion that FMT recommend to the president that buildings 30 and 31 be removed from college property as soon as possible. Mike Guidero asked that he be kept informed about the schedule for demolition or removal. FMT approved 4-1, with Mike Zimmerman opposing because of the need for a track shed.
  4. Funding for Approved Space Requests

    5. Mike Ruiz stated a concern about FMT's role in space assignments after the Space Assignment Committee (SAC) makes a recommendation. Bob Mention recommended that the SAC planner provide service to FMT as well as SAC. Stephen Pruch stated that FMT is obligated to manage the funds so FMT still has an important role. The discussion continued with the joint FMT/SAC meeting agenda item.


Joint Meeting with Space Assignment Committee

Present: FMT voting and ex-officio members present for the FMT meeting, and additional SAC members Mason Davis, representing faculty; Marie Matsen, Vice President for College Operations; Bob Mention, co-facilitator for SAC; Tracy Simms, representing Executive Council; Susan Tatar, representing Classified Council; Craig Taylor, IRAP and Curriculum & Scheduling, ex-officio of FMT and SAC.

Bob Mention began the meeting by introducing a sequence diagram of the types of requests and possible process flow:

Type 1: Requests that do not require additional funds, remodels or change of use.
These requests would go from SAC to the Executive Team (ET) and if approved, would be done.

Type 2: Requests that do require additional funds, remodeling or change of use.
These requests would go from SAC to FMT to ET to FMP for scheduling if approved.

Type 3: Requests that are denied for any reason can be resubmitted when or if the reason is overcome.

The committee members discussed the types and degree of involvement of each committee and communication and cooperation between the FMT and SAC. Bob Mention stated that there should be cooperation between SAC and FMT so both groups know what each group has before them. Marie Matsen stated that members who serve on both committees would coordinate decisions. Marie explained the reasons for having SAC were that FMT did not have the resources and was not informed enough to finalize decisions. She noted SAC has representation with crossover to FMT and has time to get into the issues. Bob Mention stated that a key is staff support for the research and background. Steve Pruch asked whether FMT would get all the requests SAC had that needed funding in one batch or one at a time. There was concern about funding projects other than space requests that may come before FMT. The responsibility for deciding change of use was also discussed. Members of both committees were committed to handling the tasks before them while processes were worked out over the next year.

FUTURE:
Future Agenda Items:
  1. Long Range Plan, Mission, Vision, Core Values
  2. Five Year Master Plan Report
  3. ADA Project List
  4. Wayfinding System Update
Next Meeting:
December 18, 2003
Administration, Building 3, Boardroom
3:00 to 5:00 PM

Submitted by:
Susan Tatar, Facilities Management & Planning		 Reviewed by:
Judy Ann Fuller, Tom Oroyan, Mike Ruiz
CC:
To all FMT members


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