FMT Minutes - 8/21/2003

BOND:
Information Items:

1. Bond Project Status Report

Bob Mention said there is no Lane Community College - Archive of Bond 1995 - Bond Status Report because the LCC Board did not meet this month. However, Bob and Lynn Atkins briefly reported on the status of the Center 4th Floor Remodel. The project is near completion. Lynn explained that the fire and safety inspection scheduled is delayed because the Deputy Fire Marshal has been called to emergency matters. The County Building Inspector is expected Friday, August 22, 2003.

Reporting on the Lagoon Project, Bob said that the Engineers would be doing an Infiltration and Inflow Study to test why flow into the lagoon is at a questionable level. The study will be conducted in two stages over the next several months.

GENERAL:
Information/Discussion Items:

2. Long Range Planning Update

Attached to the Agenda is the 1-page Long Range Planning handout dated August 21, 2003, with section outlines titled Process Outline and Facility Planning Priority Levels. Bob Mention noted that the asterisk next to an outline step indicates a completed item. He said the long range planning project was proceeding as anticipated.


3. Space Assignment Committee (SAC) Update

Mike Ruiz gave an update of the SAC meeting of August 20. Mike said the goal to finalize the processes for space assignments with its related documents is completed, and that each member had received notebooks of key committee documents for review. The committee has set four deadline dates (Oct 15, Jan 15, Mar 15 & Jun 15) during each academic year for submission of space requests. Mike said that the committee agreed to have ET review the list of requests received to date to determine which ones were ready for immediate assigning of space(s) for the Oct 15th date. The remaining requests would come back to SAC for processing as the "first batch" for Mar 15th date- skipping the Jan 15th date for now. In the SAC meeting, Donna Koechig had suggested coordinating the deadline dates with the current academic calendar.

It was proposed that SAC and FMT have a joint meeting to work out clarifications of space request responsibilities, funding issues and update of charters. Cheryl Roberts (FMT) added that SAC agreed to have requests aligned with the college's Vision, Mission Statement, Values, Strategic Directions and Learning-Centered Principles. Cheryl suggested that as a future FMT agenda item, a joint FMT/SAC meeting be scheduled once a year.


4. CR/I Fund Analysis Review

Mike Ruiz discussed the CR/I Fund Analysis usually attached to the agenda each month. He noted the reports have been redundant or similar in recent months and asked if FMT preferred a wider time span between reports. The committee asked that the analysis be updated and presented to the committee each time funds are allocated.


5. Project Priority List Review
   Mike Ruiz said the list had not changed and requested an FMT work session to update the list. FMT agreed to have the request as a future agenda. Mike said the FMT guidelines for getting on the list were published on the FM&P website under Remodels. Cheryl asked that the committee members be sent the "link" so they could review the guidelines and charter.
   
   
6. Wayfinding System Update

Mike Ruiz reviewed the 3-page handout Wayfinding Status Report. He briefed the committee on the background of the Wayfinding Signage Committee and its campus project that involved signage consultant Funk & Associates. Two pages of the handout titled LCC Sign Program Situation Analysis/Project Brief is an overview of the project covering the Wayfinding System, Types of Signs and Common Signage Problems. The third page titled Wayfinding Status Report provided a breakdown of types of signs with related funds allocation, expended and remaining; and including per sign type- related status as of August 21, 2003.

Per Mike, if needed, Funk & Associates can again present the signage system to FMT (that may benefit the new committee members). Mike noted that some safety signs were purchased and installed by FM&P, but more are needed. Cheryl Roberts stated that areas of rescue assistance should be identified with signage. She said safety and procedural signage should be a high priority. Mike Ruiz said he had updated the list of names and symbols for the directional signs and that he would be ordering the first one for the NE Entrance. Mike said that the signage project is approximately half completed and that FMT is to expect a request for funds in the near future to continue signage installation or complete the remaining project.


7. Update on State Funding

Mike Ruiz said that from his review of recent news media, the State Budget did not show any allocation for community colleges. However, he was not sure if it was completely taken out of the budget. He will continue to report should any new information become available.


8. Outside Seating

Cheryl Roberts noted that it appears that Mary Spilde and Mike Ruiz had already addressed replacing benches around the main campus and that she was withdrawing her request for additional seating at this time. Mike noted that his conference with Mary on the matter involved existing benches.

Discussion/Action Items:

9. ADA Improvement Allocation (East Entrance Improvements / Walkway & Parking)
   Mike Ruiz discussed the East Entrance Improvements Project and the related Estimate outlined on the memo from Tom Oroyan. Estimate shows $32,600 without upgrading the lighting. The improvements would upgrade a walkway as an accessible route per ADA, connecting the existing accessible ramp at the west end to the parking / East Entrance at east end. The immediate parking at the East Entrance will be upgraded per ADA providing parking for the disabled. Tom passed around a Site Plan of the project for committee review.
   
   Mike requested an allocation of $50,000 to the ADA Fund for this year and said that the East Entrance Improvements Project would be funded from that fund. Because of current budget status and ADA compliance, Mike noted the upgrading of LCC existing facilities is an ongoing process. Upgrading a single project no matter the cost amount, keeps LCC in compliance with ADA policy in providing a continuing/upgrading effort. FMT agreed to the allocation.
   
   Mike reiterated what was noted in the last FMT meeting regarding the need to determine what future ADA projects would be required. Mike noted that FM&P (ICO in process for Tom Oroyan to administer) would be obtaining an outside consultant to provide the required ADA Survey.
   

1. Long Range Plan, Mission, Vision, Core Values
2. Five Year Master Plan Report
3. FMT/SAC Joint Meeting
4. Project Priority List Review
5. CR/I (Update Report as Funds are allocated)