FMT Minutes - 7/17/2003

BOND:
Information Items:

1. Bond Project Status Report

As reported to the Board, the Bond 1995 Projects Status Report dated July 9, 2003 / one page / prepared by Bob Mention was attached to the agenda. There were no questions or comments. Bob noted that the Bond Annual Report given in October would provide a status on the budget.

FMT discussed the Bond 1995 Projects progress sign, its current use and when it should be dismantled. It was agreed that when the event "The Celebration of Contribution" takes place it would be the time to remove sign.

GENERAL:
Information/Discussion Items:

2. Long Range Planning Update

Bob Mention said that the response to the space needs distributed to the vice presidents should be completed by October.


3. Space Assignment Committee (SAC) Update

Mike Ruiz gave a brief summary of the SAC meeting held on 7/16/03. Mike felt that the committee was taking positive steps in completing decision-making processes thus enabling the committee to then assign spaces. Target date for the committee's readiness is the 20th of August. Mike noted that he and Bob Mention are now Co-Facilitators for SAC. In the mean time as SAC develops, Marie Matsen, Cheryl Roberts and Tracy Simms make up the ET Subcommittee that performs the task to identify space requests that must be filled in a short time frame.

Discussion/Action Items:

4. CR/I Fund Analysis Review

Mike Ruiz issued a one-page handout: (Draft) Capital Repair/Improvements Fund 415400 Analysis as of July 17, 2003; He noted that there has been no change since last month's report except for FY 03/04 under EXPENSES: Small Projects show an allocation of (11,083) and for Recycling Remodel Contingency (21,000) as discussed and approved in the last FMT's meeting. Mike clarified the Carpenter's Salaries showing (123,000) as amount allocated for salaries to work within and noted the Carpenter's Salaries allocation of (103,010) for FY 02/03 is for two carpenters.


5. ADA Project List / Postponed to future agenda.



6. Project Priority List Update

Mike Ruiz with FMT members discussed and updated the handout list issued. Items crossed out included: DTC Alley Gates, DTC Deli Remodel, Forum 309 Seating, Science Parking Upgrade, Purchasing Outdoor Storage; Projects to verify if status of need request still applicable: CLC Churchill High School, CLC Willamette High School. Mike noted that the projects list amounts to approximately $13,000,000.


7. Wayfinding System Update

Mike Ruiz postponed detailed report until August meeting. He mentioned that general information about Wayfinding can be found in the LCC website under FM&P / Signing Information.


8. ADA Improvement Allocations / Postponed to future agenda.



9. Outside Seating

Cheryl Roberts is setting up a tour to view where outside seating may occur. A detailed report to be presented at the August meeting.


10. Update on State Funding

Per Mike Ruiz, he will forward related information when he receives the latest status report on the State Funding. He said LCC has requested $3,000,000 ($1,000,000 earmarked for ADA Projects).

1. Long Range Plan, Mission, Vision, Core Values
2. Five Year Master Plan Report
3. ADA Survey by Outside Consultant
4. ADA Project List
5. ADA Improvement Allocations