FMT Minutes - 5/15/2003

BOND:
Information Items:

1. Bond Project Status Report

Bob Mention said that the one-page Bond 1995 Projects Status Report dated May 14, 2003 was attached to the agenda handout. Bob noted that there was nothing to add since he gave his report to the Board. However, Bob said that the Board asked about George Alvergue's trip to the Center 4th Floor to view the remodel work.

Jane Scheidecker asked whether the problems with roof leaks were addressed in Workforce Training Building 19. Todd Smith, Project Lead, explained the causes and remedies of the problems.

GENERAL:
Information/Discussion Items:


2. Long Range Planning Update

Bob Mention said he had received about eighty percent of the assessment forms from departments. The forms will be forwarded to each department's vice president for review once they are all received. After Bob receives the responses from the vice presidents, he can then move ahead evaluating needs, spaces and square footage.


3. Space Assignment Committee Update

Mike Ruiz issued a two-page handout of the committee minutes dated Wednesday May 7, 2003 and reviewed the actions of the last meeting. Mike is the committee's Facilitator Pro Tem until a member is officially selected. The committee is currently working on guidelines to prioritize requests. The guidelines are being modeled after FMT Guidelines that set priorities on project requests. The committee is now in charge of the Homeless List that was handed down from FMT, however, any action has yet to take place.

Present at the meeting was Pat John who discussed the desire for English as a Second Language (ESL) to move to main campus and possibly to the second floor vacated space of Art/Sec Ed Building 11. She noted that it was easier to integrate ESL on the main campus. Ken Zimmerman discussed space needs for a Center for Connection & Innovation in Learning and also noted that the second floor vacated space at Building 11 was their group's top choice. These requests and others discussed will need analysis and were added to the List of Consideration.

Other topics discussed included previous commitments made by FMT, the use of Business Building 2 as a Tech Center, the Bookstore wanting to move closer to Building 1, and the reorganization of the Purchasing Department's existing location. Ryan Anderson asked about the resulting use of the DTC if ESL moved to main campus. Jane Scheidecker said there was still a need for a DTC campus for about 15% of the students. Jane suggested maintaining clear communication between the Executive Team and the Space Committee as decisions are made.

Mike Zimmerman asked to be added to the distribution list for the minutes.

Discussion/Action Items:


4. Project Priority List

Mike Ruiz said that money is now allocated to the General Fund for Major Maintenance and that he has a new Major Maintenance List. Mike reviewed the one-page handout "FMT Project Priority List-Sorted" dated 5/8/03. The list of projects under "Other" are items the college knows about but are not on the priority list. Mike said that long-range plans will have to be incorporated into the list. Mike suggested an FMT work session to go over the list to update it. Mike said he would have an updated CR/I Fund Analysis at the June FMT meeting.

1. Wayfinding System Update
2. Five Year Master Plan Report
3. ADA Compliance Progress
4. Commercial Use of Spaces/Cost, Rentals, Revenues, Policies & FMT Reviews
5. P.E. & Health Building Remodel/Privacy Facilities
6. Outside Seating
7. CR/I Fund Update
8. Project List Update