FMT Minutes - 4/17/2003

BOND:
Information Items:

1. Bond Project Status Report

Bob Mention noted that the status report dated April 9, 2003 / one-page, is attached to the agenda. Per Bob, Bond 1995 Projects delayed will be part of the long range planning process.

Chuck Appleby questioned the status of the Business Building (Building 2) Remodel as part of the bond project. Bob Mention said that the Business Building and the Art/GED Building are among the Bond 1995 Projects not completed or delayed and that they are now included in the Long Range Plan.

GENERAL:
Information/Discussion Items:


2. Long Range Planning Update

Bob Mention said he was still waiting for more responses to his request for information from departments. About 60% of the requested information has been received. Bob figures that it will be approximately three months until all information is received. Space requirements and needs will then be identified and forwarded to each department's vice president for review. Stephen Pruch reminded Bob that the Facilities Management Team (FMT) would provide help if needed.


3. Parking Committee Update

Bob Mention said that the committee has basically disbanded after the decision of the Board to go with a Transportation Fee in lieu of parking fee options. Bob and other committee members are working on the details for the Transportation fee. Stephen Pruch said the Board would make a decision about how the fee would be applied by April 28. Per Stephen, committee updates will now be dropped from the FMT agenda.


4. Space Assignment Team Update

Mike Ruiz reviewed the discussions of the last Space Assignment meeting regarding vacancies available after the Center Fourth Floor Project is completed. The meeting discussions also included the Homeless List, new guidelines adopted from FMT's Construction Guidelines and Space Standards adopted from LCC's current space standards.

Student Michael Guidero has joined the committee as a representative of ASLCC. A Classified Council representative is to be appointed. The committee may consider requests already approved by FMT in the past and will develop criteria for future requests. FMT formally agreed that the homeless list and the responsibility for assigning space be transferred to the Space Assignment Committee.

Mike said that he is seeking approval for Bob Mention to be made part of the committee along with other Ex-Officio members. He is also seeking committee membership for Susan Tatar, considering her background in Resource 25. Mike was the Facilitator for the last committee meeting and questions whether he, an Ex-Officio, can assume Facilitator position.


Discussion/Action Items:


5. Modular Units

Mike Ruiz explained the options on the two-page handout dated February 20, 2003 distributed at the meeting. Mike said the Elex (Building 13) modulars are needed through end of August and said he would like to see them gone from campus after that date. FMT discussed the various options and costs. Cheryl Roberts suggested the cost of the lease could pay for upgrades to classrooms in other buildings. Mike noted that the P.E. storage shed is on the major maintenance list to be replaced. FMT discussed allowing P.E. the use of either modular Building 30 or 31 until a new storage shed is acquired by P.E.

Stephen Pruch stated the following FMT's decision regarding modulars: When the opportunity arises, modulars should be eliminated. Facilities Management & Planning will analyze each opportunity and make a recommendation to the Space Assignment Committee. The Space Assignment Committee will make a recommendation and forward it to the Executive Team.



6. Foundation/Pond West of Administration Upgrade

Tom Oroyan asked for a clarification of FMT's approval of the pond upgrade which decides whether greenhouse planting for the proposed project should take place or not. Stephen Pruch affirmed FMT's decision that the project was approved with the maze planting options and that Grounds can go ahead and start greenhouse planting.

Mike Zimmerman reported that as a Classified Council representative, his constituents agreed with option 3 or 4 (maze planting options) noting that it is preferable to use student design classes, try to use plants as part of instruction, and safety considerations.

No decisions were made regarding funding source.



7. Other

Mike Ruiz and Tom Oroyan clarified wording in the Smoking Policy Task Force Implementation document to note that funds for shelters, benches, etc. will not come from FMT.

Cheryl Roberts said that per observation made, there are not much general shelters or seating on campus, especially for non-smokers. Bob Mention said the Long Range Plan would address some outdoor spaces including benches, etc. FMT decided to put Outside Seating on Future Agenda.

Stephen Pruch asked Mike Ruiz to present a Priority List of projects at the May meeting. Mike explained the difference between the Capital Repair & Improvement Fund that FMT controls and the Major Maintenance Fund that FM&P was given. The Major Maintenance Fund relieves FMT of addressing maintenance issues. Mike also said that LCC has requested State Funding for the Forum (building 17) remodel and ADA improvements.

1. Wayfinding System Update
2. Five Year Master Plan Report
3. ADA Compliance Progress
4. Commercial Use of Spaces/Cost, Rentals, Revenues, Policies & FMT Reviews
5. Project List Update for FY 02/03
6. Priority List Update
7. P.E. & Health Building Remodel/Privacy Facilities
8. Outside Seating
9. Wayfinding - Signage in Spanish